Lights, Camera, Action…Maximizing Your AV Budget! (Magnolia Room)
By Brian Monahan, Prestige AV & Creative Services
When the lights fade, will your audio visual budget “get the hook” or a “curtain call”? Get the inside scoop from Brian Monahan of Prestige AV & Creative Services. Brian takes you step by step through the meeting and event planning, contracting and production process sharing all his best money saving tips along the way. Brian’s extensive experience on all sides of audio visual equation from event producer and technical director to venue sales and services gives him a unique view of all the various issues that can impact your production costs. Register today and let Brian show you how to maximize the value of your audio visual investment.
This is one of the seminars in my Certified Seminar Leader Program for 6.0 CEUS. I professionally produce all seminar programs with the help of a terrific designer.
A transparent look at how you can save money on your AV budget for your next event.
In todays business climate it is a buyers market.
Brian Monahan and Shane Williams cover budget saving measures related to venue and facility costs as well as av contracts.
Travel policy to support video conferencing return on investmentLeon Benjamin
Describes the different types of meetings in large enterprises and the most appropriate travel policy to support a business case for the investment in UC/Video collaboration technologies.
The purpose of this presentation is to discuss the use of digital video as content for websites, e-mail campaigns, social media and more
However, video is not new anymore and most experienced marketers are already adding video to their mix
In the past, the recording equipment was expensive and the editing software was complicated
Now, HD video recording devices are common place and software is simple to use
This is one of the seminars in my Certified Seminar Leader Program for 6.0 CEUS. I professionally produce all seminar programs with the help of a terrific designer.
A transparent look at how you can save money on your AV budget for your next event.
In todays business climate it is a buyers market.
Brian Monahan and Shane Williams cover budget saving measures related to venue and facility costs as well as av contracts.
Travel policy to support video conferencing return on investmentLeon Benjamin
Describes the different types of meetings in large enterprises and the most appropriate travel policy to support a business case for the investment in UC/Video collaboration technologies.
The purpose of this presentation is to discuss the use of digital video as content for websites, e-mail campaigns, social media and more
However, video is not new anymore and most experienced marketers are already adding video to their mix
In the past, the recording equipment was expensive and the editing software was complicated
Now, HD video recording devices are common place and software is simple to use
Planning, Directing, and Editing Successful Video Projects (part 2)Richard Harrington
(This is part two)
Are you looking to add, or have already added video to your
client offerings? Video is a team sport and getting it wrong
can be really expensive. This course tackles everything you
need to create better-looking videos that please your clients
and are enjoyable to watch. Join Director Rich Harrington,
as he shares practical experiences.
Get part one here – https://www.slideshare.net/rhedpixel/planning-directing-and-editing-successful-video-projects-part-1
Planning and Producing an Exceptional Online EventVirtual, Inc.
With the future of in-person events uncertain in the near-term, associations and consortia are facing the challenging decision of whether to cancel or postpone conferences and meetings or to transition them into online events. While there are many commonalities between face-to-face events and online events, the differences are important to understand while considering the move, planning and executing the event. Our experts share insights and best practices for online events.
Taught by John Dudley and Richard Harrington
This field workshop helps you master the complete workflow for professional video streaming. You'll learn everything from planning to final delivery for covering live events in remote locations. Join top experts John Dudley, Rich Harrington, and special guests as they guide you through the process of capturing a multi-camera event and streaming it online. This is an on-location workshop where you’ll get to observe a working set and see equipment in use, at a music venue in Las Vegas (The Space - 3460 Cavaretta Ct) where the group will meet directly.
This workshop allows attendees to try out a variety of equipment and get real-world experience. The class will end with a hands-on period, where attendees can test the equipment used during the workshop and get customized questions answered.
Are you in charge of running webinars or virtual meetings? Do you need to switch your in-person event to an online one? This class is perfect and filled with practical advice. Zoom has quickly become a popular tool for both businesses and consumers, but there’s more you can do to up your game.
How to choose between meetings and webinars
Using breakout rooms for interactivity
Extending the power of Zoom with essential apps
How to configure preferences for optimum video quality
How to connect professional audio and video devices
Engage your audience with Q&A, Chat, Polls, and Surveys
How to generate reports when the events are done
Event tech 101 -- Online Webinars with Adobe ConnectAdam Schrecengost
http://www.fsnnetwork.org/event-management-and-technology-considerations
After reviewing this presentation, the audience will be familiar with:
--The best circumstances under which to host an online event
--Key steps in planning such an event successfully
--Required personnel and roles
--Top audio-visual tips for successfully hosting the event
In collaboration with the TOPS Knowledge Management Team, Adam Schrecengost from KDAD takes participants through a high level overview of some technology considerations to think about when planning a hybrid (in person and virtual combined) or online event.
Budgets keep video productions in line and on time. But how do you estimate costs when you’re just starting out—or planning a shoot in a new location? Rich Harrington has almost 30 years of experience in video, many of them consulting for clients who needed detailed proposals and budgets to move forward. In this course, he explains the nuts and bolts of budgeting for video production. Learn how to develop professional budgets, quotes, and proposals, and then transform those estimates into invoices. Plus, learn how to split projects with contractors, set payment terms, and make sure the bill is delivered and you get paid.
Learning objectives:
Evaluating outsourcing and partnering options
Setting your rates
Incorporating material and overhead costs
Scoping the project
Estimating the production time
Collecting data with time tracking
Creating a quote or proposal
Setting payment terms
Creating an invoice
Dealing with billing and collections
Usability Testing for Developers with No BudgetAshley Dzick
Usability testing is a fantastic way to get customer feedback and easy enough to execute that anyone can do it. At this session we'll walk through a very quick introduction to testing, how to test (even with a budget of $0), and run through some case studies of successful tests. Attend the workshop if you’re looking to gather meaningful feedback, develop front-end facing applications, work alongside a UX team, or you’re just interested in learning more.
Sharing the content of your screen has become a standard for both prerecorded and live video. Whether you’re teaching software, giving a slide presentation, or hosting a business meeting this is a great technique. Rich Harrington has been producing screencasts for 20 years and clients including Apple, Adobe, Microsoft, Skylum, and many more.
In this course, he offers practical advice for organizing, producing, and running a screencast or webinar that works with most hosting platforms. He explores choosing the right software tools and web cameras. Learn how to get the best video and sound from a computer screen.
Choosing the right recording tools (software vs. hardware)
Organizing your content
Setting up your presentation computer
Selecting a microphone for recording
Using a pro camera via Thunderbolt or USBC
Optimizing slides
Learn how to build an essential kit for streaming video based around the Blackmagic Design ATEM Mini switchers and Web Presenter. The ATEM switcher lineup lets you set up an affordable studio with multiple camera angles and complete control. As your needs evolve, you’ll find additional offerings suitable even for broadcast and live remote production.
In this session, Richard Harrington will share practical strategies on how he uses Blackmagic equipment to power his multi-camera workflows at Media Factory in Washington, DC. You’ll learn how to configure the switcher, calibrate cameras, and save custom setups. This session is perfect for those who are running a studio or looking for more control in their productions. The Blackmagic Design studio cameras will also be covered.
This is a presentation I gave at the first Real Estate Bar Camp in Minneapolis. The presentation slots were short, like 10 minutes each, so I gave a quick overview on what types of videos Realtors should be focused on producing for their business
The Virtual Edge Institute compiled a list of our top tips to help you make your next hybrid or digital meeting a success. Let us know what you think of the tips and if there are any you would add.
Planning, Directing, and Editing Successful Video Projects (part 2)Richard Harrington
(This is part two)
Are you looking to add, or have already added video to your
client offerings? Video is a team sport and getting it wrong
can be really expensive. This course tackles everything you
need to create better-looking videos that please your clients
and are enjoyable to watch. Join Director Rich Harrington,
as he shares practical experiences.
Get part one here – https://www.slideshare.net/rhedpixel/planning-directing-and-editing-successful-video-projects-part-1
Planning and Producing an Exceptional Online EventVirtual, Inc.
With the future of in-person events uncertain in the near-term, associations and consortia are facing the challenging decision of whether to cancel or postpone conferences and meetings or to transition them into online events. While there are many commonalities between face-to-face events and online events, the differences are important to understand while considering the move, planning and executing the event. Our experts share insights and best practices for online events.
Taught by John Dudley and Richard Harrington
This field workshop helps you master the complete workflow for professional video streaming. You'll learn everything from planning to final delivery for covering live events in remote locations. Join top experts John Dudley, Rich Harrington, and special guests as they guide you through the process of capturing a multi-camera event and streaming it online. This is an on-location workshop where you’ll get to observe a working set and see equipment in use, at a music venue in Las Vegas (The Space - 3460 Cavaretta Ct) where the group will meet directly.
This workshop allows attendees to try out a variety of equipment and get real-world experience. The class will end with a hands-on period, where attendees can test the equipment used during the workshop and get customized questions answered.
Are you in charge of running webinars or virtual meetings? Do you need to switch your in-person event to an online one? This class is perfect and filled with practical advice. Zoom has quickly become a popular tool for both businesses and consumers, but there’s more you can do to up your game.
How to choose between meetings and webinars
Using breakout rooms for interactivity
Extending the power of Zoom with essential apps
How to configure preferences for optimum video quality
How to connect professional audio and video devices
Engage your audience with Q&A, Chat, Polls, and Surveys
How to generate reports when the events are done
Event tech 101 -- Online Webinars with Adobe ConnectAdam Schrecengost
http://www.fsnnetwork.org/event-management-and-technology-considerations
After reviewing this presentation, the audience will be familiar with:
--The best circumstances under which to host an online event
--Key steps in planning such an event successfully
--Required personnel and roles
--Top audio-visual tips for successfully hosting the event
In collaboration with the TOPS Knowledge Management Team, Adam Schrecengost from KDAD takes participants through a high level overview of some technology considerations to think about when planning a hybrid (in person and virtual combined) or online event.
Budgets keep video productions in line and on time. But how do you estimate costs when you’re just starting out—or planning a shoot in a new location? Rich Harrington has almost 30 years of experience in video, many of them consulting for clients who needed detailed proposals and budgets to move forward. In this course, he explains the nuts and bolts of budgeting for video production. Learn how to develop professional budgets, quotes, and proposals, and then transform those estimates into invoices. Plus, learn how to split projects with contractors, set payment terms, and make sure the bill is delivered and you get paid.
Learning objectives:
Evaluating outsourcing and partnering options
Setting your rates
Incorporating material and overhead costs
Scoping the project
Estimating the production time
Collecting data with time tracking
Creating a quote or proposal
Setting payment terms
Creating an invoice
Dealing with billing and collections
Usability Testing for Developers with No BudgetAshley Dzick
Usability testing is a fantastic way to get customer feedback and easy enough to execute that anyone can do it. At this session we'll walk through a very quick introduction to testing, how to test (even with a budget of $0), and run through some case studies of successful tests. Attend the workshop if you’re looking to gather meaningful feedback, develop front-end facing applications, work alongside a UX team, or you’re just interested in learning more.
Sharing the content of your screen has become a standard for both prerecorded and live video. Whether you’re teaching software, giving a slide presentation, or hosting a business meeting this is a great technique. Rich Harrington has been producing screencasts for 20 years and clients including Apple, Adobe, Microsoft, Skylum, and many more.
In this course, he offers practical advice for organizing, producing, and running a screencast or webinar that works with most hosting platforms. He explores choosing the right software tools and web cameras. Learn how to get the best video and sound from a computer screen.
Choosing the right recording tools (software vs. hardware)
Organizing your content
Setting up your presentation computer
Selecting a microphone for recording
Using a pro camera via Thunderbolt or USBC
Optimizing slides
Learn how to build an essential kit for streaming video based around the Blackmagic Design ATEM Mini switchers and Web Presenter. The ATEM switcher lineup lets you set up an affordable studio with multiple camera angles and complete control. As your needs evolve, you’ll find additional offerings suitable even for broadcast and live remote production.
In this session, Richard Harrington will share practical strategies on how he uses Blackmagic equipment to power his multi-camera workflows at Media Factory in Washington, DC. You’ll learn how to configure the switcher, calibrate cameras, and save custom setups. This session is perfect for those who are running a studio or looking for more control in their productions. The Blackmagic Design studio cameras will also be covered.
This is a presentation I gave at the first Real Estate Bar Camp in Minneapolis. The presentation slots were short, like 10 minutes each, so I gave a quick overview on what types of videos Realtors should be focused on producing for their business
The Virtual Edge Institute compiled a list of our top tips to help you make your next hybrid or digital meeting a success. Let us know what you think of the tips and if there are any you would add.
11. Key Points Covered
Show Me The Money
• AV Cost Savings Related to Venue Contracts
• AV Cost Savings Related with AV Companies
▬ Equipment
▬ Labor and Production
• AV Trends
▬ Equipment
▬ Techniques
• Q&A
12. AV Budget Areas
• Sound
• Video/Projection
• Lighting
• Set Elements/Staging
• Creative Production
• Facility Costs & Electrical
• Shipping/Travel Costs
• Labor
13. Venue Contract Myths
• I have to use the in-house AV company
• The in-house has the most expertise
• Outside AV vendor will cost more
• I have to pay the service charge
• The house sound is adequate
14. Does Not Mark the Spot
* I agree to follow the production guidelines.
16. Venue Related Costs
Everything But The Chairs!
• Service Charge
• Rigging
• Union Labor
• Electrical
• House Sound
• Miscellaneous
▬ Borderline Ridiculous
17. Service Charge
20% times any number is a lot of money.
• 18 – 22% industry average
• ++ Equipment & Labor ?
• Request it be reflected in quote.
19. Service Charge – Cost Savings
• Ask for it to be reduced or waived
• Ask for a discount on equipment to offset the service
charge
• Hire an outside vendor
• Be sure to read fine print service charge may still apply
• Ask the in-house to waive the service charge if you select
them
20. Rigging– Cost Savings
•Combined Rigging Calls
•Rigging point fees to be waived
•Lift rental included in rigging call
21. Electrical - Cost Savings
•Meeting room power
•1 time charge per room
22. House Sound - Cost Savings
•Request podium and mic per breakout
complimentary
•Request outside av company tie in to house
sound
•Pre-negotiate “patch fees”
•Bring simple sound systems (sometimes costs
less)
25. AV Companies
• Develop a Relationship
• Acquire Confidence
• Rely on Experience
• Let them do the Research
• This will let you focus on other tasks
• You still own the event
26. Cost Savings – AV Companies
• Multi-year contracts
• Discount request
• Weekly Rates
• Combined Services (AV, Lighting, Creative,
Breakouts)
• Logistics (utilize larger rooms for multiple sessions)
• Confirmed Presenter AV Needs (Only order what you
need)
27. Criteria for Choosing AV Company
• Experience
• In reference to the scope of the work
• Equipment Inventory
• Quality and Quantity
• Will they be sub-renting
• Staff
• Quality and Quantity
• Freelance versus employees
• Testimonials/References
28. Organization = Savings
• Single Point of Contact
• Load In & Load Out Time Accounted For
• Spreadsheets with Equipment Requests
• Less add-ons means less additional costs
• Agendas & Banquet Event Orders
• Knowing when rooms are needed (avoiding resets)
• Diagrams & Renderings
• Rehearsal Schedules
• Radio/Phone Contact (Instant Communication)
29. AV Trends
• High Definition = Widescreen
• Widescreen = High Definition.
30. AV Trends
16:9 vs. 4:3
16:9 allows for more information to
be displayed on the screen.
37. Thank You
For a digital copy of these slides.
bmonahan@prestigeav.com
www.prestigeav.com
Follow me on Twitter @coachbriany
38. Tip 1
Picture It
• Its been said a picture is worth a
1000 words
• 2D Room Diagrams and 3D Room
Renderings will increase your business
and increase your productivity and
accuracy
43. Tip 2
Learn the Lingo
• Gobo – Lighting Effect
• LCD – Projector or Monitor
• HD – High Definition
• Webcasting
• XGA-SXGA – Resolution
▬ Make a resolution to learn the lingo in 2010
45. Tip 3
Embrace the Web
• Webcasting • Google Sketchup
• Online Registration • YouTube
• Google Calendar • Facebook
46. Tip 4
Cross Training
• Attend an AV Conference
• Take a floral class
• Take a dancing class
• Learn a new software program
47. Tip 5
Go Wide, Go Digital
• 4x3 ratio standard TV and computer’s are on
there way out; 16x9 & 3x1 wide screens are
the way in 2010
48. Tip 6
Collaborate in ‘10
• Form a Mastermind Group of Event
Professionals, Challenge Each Other
"No two minds ever come together without, thereby,
creating a third, invisible, intangible force which
may be likened to a third mind."
-Napoleon Hill
49. Tip 7
I have a dream.
• Create 3 unique meeting themes of your
dreams and share them with clients
▬ I have drawn up two challenging concepts for the
Cincinnati Netherland Plaza Hotel which led to
actual events.
50. Tip 8
Be the Expert
• Create your own class, article or presentation
on your unique expertise
• When you teach others you expand your
understanding and become the expert