A workshop offered to new PhD students at the School of Creative Media, City University of Hong Kong. The focus of the workshop was primarily finding and organising sources for a literature review. The workshop was three hours long, and was offered in September 2017.

1. SM8402: LIBRARY WORKSHOP
JoannaHare
SCMSubjectLibrarian
joanhare@cityu.edu.hk

2. Workshop Structure
Keywords
Types of resources
How to locate resources
Organising information
Suggestions / advice

3. Source: https://twitter.com/RIA_podcast/status/908134217510526976

4. INTRODUCTION

5. Providesabackgroundforyourresearch
Givesanoverviewforthecurrentcontextinwhichyourresearchissituated
Discussesrelevanttheoriesandconcepts
Introducesrelevantterminologyandhowyouwillusethosetermsinyourwork
Describesrelatedresearchandhowyourworkextendsorchallengesthis,orwherethereisagap
Providessupportingevidenceforyourresearch,showingitssignificance
(Ridley,2012,p.107)
What is a literature review?

6. What sort of things should a literature
review consider?
Whowroteit?Whataretheirqualifications?Dotheysupporttheirclaims,arguments,ideas,etc.,
withclearandreliableevidence(e.g.casestudies,historicalsources)?
Isitobjective?Inotherwords,doestheauthorhaveaparticularbiasor‘axetogrind’and,ifso,does
thismakehis/herviewlesstrustworthy?
Istheworkpersuasive?Areyouconvincedbyitsarguments,itsdata,etc?
https://catoolkit.herts.ac.uk/toolkit/3-doing-a-literature-review/

7. Beforeyouhavestartedanyactual‘research’(e.g.datacollection)
Don’tneedtohaveasetresearchquestionyet-itwillchangebasedonyourreading
Willlikelyworkonyourliteraturereviewthroughoutthewholeprocess
CommonlyPhDstudentsspend at least 6-12monthsreadingandreflectingontheliterature
Needtoreadwidely,butcannotreadeverything(andnotnecessarilyexpectedto).
When and for how long?

8. ‘KEYWORDING’ YOUR TOPIC

9. Identifyingthecentralconcepts/theories/methodologieswithinyourtopic
Identifyingsynonyms,alternativespellingsetc
Identifyingdisciplinespecificterminologyandvocabularies
Identifyinggeneraltermsthatmightencompassyourtopic
Identifyingcategoriesyoumightwanttoexclude
Choosing keywords for your search

10. Method 1: Spider Diagram
The Thesis Whisperer:
https://thesiswhisperer.com/2015/05/13/
how-to-become-a-literature-searching-nin
ja/

11. Method 1: Spider Diagram (cont’d)
The Thesis Whisperer:
https://thesiswhisperer.com/2015/05/13/
how-to-become-a-literature-searching-nin
ja/

12. Method 2: Ask yourself...
WhatdoIknowaboutmyresearchtopic?
WhatIamlookingforintheliteratureis…
Whataretheschoolsofthoughtintheliterature?
The‘greatdebates’inmyareaare…
WhatmethodologieswillIuse?
(Ridley,2008,p.81)

13. Method 3: Freestyle
Brainstorming
Sketching
Wordassociation
Daydreaming
Etc!

14. ACTIVITY:
Identifying Keywords

15. TYPES OF RESOURCES
(or, what is the literature?)

16. Two broad categories
Scholarly
Books: textbooks, specialisations, reference books
Journal articles: may be peer reviewed
Conference proceedings
Theses and Dissertations
Non-Scholarly
Newspapers
Magazines
Trade journals
Websites
Blogs

17. Supervisors(andexaminers) will expect you to use at least some scholarlymaterialinyour
thesis,eveniftheavailableliteratureislimited.
Youmightfindthereislimitedscholarlyliteratureonyourexacttopic.Inthiscaseyouneedto
read more broadly andreferto related topics / theories / concepts.
Ifyourliteraturereviewincludesalotofnon-scholarlysources,youneedto justify and explain
their use.
A note on resource types…

18. Where to find scholarly sources
Books LibraryFind
Journal Articles / Conference Proceedings LibraryFind
Scopus (Library Database)
Academic Search Premier (Library Database)
Other relevant Library Databases
Google Scholar
Theses / Dissertations LibraryFind
Digital Dissertation Consortium (Library Database)

19. Newspapers LibraryFind
Factiva (Library Database)
WiseNewss (Library Database)
Public Library
Magazines LibraryFind
Factiva (Library Database)
Public Library
Trade Journals LibraryFind
Academic Search Premier (Library Database)
Other relevant Library Databases
Websites Google or other search engine
Blogs Google or other search engine
Where to find non-scholarly sources

20. HOW TO LOCATE SOURCES

21. Recommended Resources
Demonstrationfortoday’sworkshop:
LibraryFind:Books&dissertations/theses
ArtsandHumanitiesCitationIndex(WoS):Journalarticles(citedliteraturesearch)
ProQuestDatabases:Journalarticles(general)

22. ACTIVITY:
Searching for articles
(Arts & Humanities Citation Index
and Research Library by ProQuest)

23. Arts & Humanities Citation Index (AHCI)
Multidisciplinary citation index tothejournalliteratureoftheartsandhumanities.
Covers1,160oftheworld'sleadingartsandhumanitiesjournals.
Alsoindexessomemajorscienceandsocialsciencejournals.
Disciplinesinclude:Archaeology,Architecture,Art,AsianStudies,Classics,Dance,Folklore,
History,Language,Linguistics,LiteraryReviews,Literature,Music,Philosophy,Poetry,Radio,
Television,&Film,ReligionandTheatre.

24. Citation index searching
Amethodofidentifying high-impact scholarly literature
High-impact= highly cited by other authors
Agood place to start foraliteraturereview,butdoesn’thavetobetheonlymethod.
Primaryservices:Scopus,WebofScienceandGoogleScholar
In-classdemonstration:ArtsandHumanitiesCitationIndex(WebofScience)

25. Why use Library databases
Freeaccesstopaidcontent
Advancedsearchfeatures
Structuredtosupportdiscovery/uncoveringliterature
Qualitycontrolmeasures
Disciplinespecific
Researchskill

26. DEMONSTRATION/ACTIVITY:
Arts & Humanities Citation Index

27. 150differentdisciplines:Arts,business,education,healthandmedical,history,law,literatureand
languages,multiculturalpsychology,naturalsciences,socialsciences,engineeringandtechnology,
women’sstudies
PrimarilyScholarlyJournals,butalso:tradejournals,magazines,dissertationsandtheses,
newspapers,workingPapers
Advancedsearchfeature:Thesauriforcontrolledsearching
Research Library [ProQuest]

28. DEMONSTRATION/ACTIVITY:
Research Library

29. A note on Google Scholar...
Onlysearchesthetipoftheiceberg
Notstructured-alldisciplines,noindicationofpeerreview
Notcontrolled:
Scholarlymaterialintheory,butnotalwaysinpractice
Opento“gaming”ofcitationfigures,inaccuratefigures
Incompletedata
Alwaysuseincombinationwithanotherresearchdatabase

32. ACTIVITY:
Searching for books,
dissertations and theses
(LibraryFind)

34. Summary & advice: searching literature
Keepasearchlog/diary
Considersynonyms,alternativespelling,relatedconcepts
Looktothesubjectheadingsusedbydatabases
Looktothekeywordsprovidedbyarticleauthors
Referencemining-followthetrailofreferencelists
Reversesearching-searchfortheoppositeofwhatyouarelookingfor
Beflexible,bepatient
Startreading-avoidhoarding.

35. Searchlog/diary

36. Break time!

37. Break time!

38. ORGANISING THE LITERATURE

40. Thematic(groupedbytheory/concept/topic)
Chronological
Methodological
Structure:
● Typicallyastandalonechapter, butcanbeintegratedthroughout
● Typicallywrittenlikeanessay:introduction,body,conclusion
● Mayhavesubheadingsthroughout
Readliteraturereviewsinyourareaforguidance (use “literature review” in your search)
Ways to organise (or group) the literature:

41. The Thesis Whisperer:
https://drive.google.com/file/
d/0B7pRkeECxjY3TnR6em03
Z0w0R1E/view

42. The Thesis Whisperer:
https://drive.google.com/file/
d/0B7pRkeECxjY3TnR6em03
Z0w0R1E/view

43. REFERENCE MANAGEMENT

44. Reference Management
Threemethods:
Manual
Semiautomatic
ExcelSpreadsheet: https://infotoolkit.wordpress.com/2012/04/17/excel/ (simpleoradvanced)
Evernote:
https://thesiswhisperer.com/2015/10/28/how-evernote-can-help-you-with-your-literature-review/
Automatic
Software:RefWorks,Mendeley,EndNote,Zoteroetc.

45. Citation management software
Cloud-basedordownloadableapplications
Majorfunctions:
Captureandstorearticles
Captureandstorebibliographicinformation
Automatein-textcitationsandreferencelists
Providestructure/organisationtoarticles(folders,tags,searching)

46. Citation management software (cont’d)
RefWorks(paidonly-availablefromlibrary)
EndNote(web-basedfree,desktopversionpaid)
Zotero(free andpaidversions)
Mendeley(freeandpaidversions)
Also:Papers,ReadCube,CiteULike,refbase,Bookendsetcetc:
https://en.wikipedia.org/wiki/Comparison_of_reference_management_software

47. DEMONSTRATION / ACTIVITY:
RefWorks

48. Sign up for an account:
Library Homepage>
eResources > eTools > Refworks

49. Install plug ins:
RefWorks > Tools

50. Library RefWorks Classes:
CitationMadeEasy:UsingProQuestRefWorks
● Monday30Oct2017:6:30pm-8:00pm
● Monday13Nov2017:3:00pm-4:30pm
http://www.cityu.edu.hk/lib/instruct/course/isw/index.htm
(Registration not yet open. Sign up for Library News or follow the Library on Facebook for announcements)
Canalsoorganiseagroupworkshopifabovetimesnotsuitable.

51. SUGGESTIONS / ADVICE
(The leftovers)

52. Searching:
Referencemining
Searchtheoppositeofyourtopic
Readsubjectheadings
Readauthor-supplied keywords
Talktoyoursupervisor-recommendedpapers,wheretostart,style,citationmanagement
software
Remember…

53. Reading
Readotherdissertations/thesesforstyleandcontent
Re-read-maynothaveseemedrelevantonfirstparse
Keepuptodate(i.e.alerts): http://libguides.library.cityu.edu.hk/current/home
Whentostop?
Findingsimilarpointsofview,retracingyoursteps.
Avoid‘hoarding’-startreading
Talktoyoursupervisor
Remember…

54. Recommended resources
TheThesisWhisperer: https://thesiswhisperer.com/
ResearchDegreeVoodoo: https://researchvoodoo.wordpress.com/
GradHacker(InsideHigherEd): https://www.insidehighered.com/blogs/gradhacker
ExplorationsofStyle: https://explorationsofstyle.com/
#phdchatontwitter: https://twitter.com/search?q=%23phdchat&src=tyah
Librarybooksaboutwritingliteraturereviewsandresearchmethodologies

55. PhD Comics: http://phdcomics.com/

56. BONUS ROUND:
Library Services you should
know about

57. What can you borrow?
Total
Loan
Quotas
(Items)
Loan
Period
of
Books
(Days)
HKALL
(Items /
Days)
Semi-closed / Reserve Media Resources
(Items / Days)
Book Request
Quota
(Items)
60 90 15 / 30 5 / 5 hrs*, 1 day or 3
days
5 / 3 8
http://www.cityu.edu.hk/lib/privileges/stu_pg.htm

58. Facilities you can book
Groupstudyrooms
Individualstudycarrels
PCs
VRtechnology
3dscanning
Minitheatre
http://libbs.cityu.edu.hk/

59. Getting access to other libraries
HKALL (books):
● SearchthecataloguesofotherUGCLibraries,itemsdeliveredtoCityU
● http://www.cityu.edu.hk/lib/service/hkall/overview.htm
InterLibrary Loan (books + articles):
● PlaceanonlinerequestforarticlesnotinCityU’scollection
● http://www.cityu.edu.hk/lib/service/ill/
JULAC Card: (books + buildings)
● VisitandborrowbooksfromotherUGCLibraries(PolyU,HKBU,HKU,CUHK,HKUST,EDUHK,Lingnan)
● http://www.cityu.edu.hk/lib/service/otherlib/julac.htm

60. Other recommended libraries in HK
Asia Art Archive
● Print&someonline.Noborrowing.
● http://www.aaa.org.hk/
SCAD Hong Kong
● Printonly.Noborrowing.Emailtovisit.
● http://library.scad.edu/libinfo#hk
HK Public Libraries:
● Print&online.Canborrow.
● https://www.hkpl.gov.hk/en/index.html

61. LET’S WRAP UP

62. LITERATURE REVIEWS
Keywords
Types of resources
How to locate resources
Organising information
Suggestions / advice

63. Please complete the short survey
go.cityu.hk/b2afkr

64. Describe features of information sources relevantforliterature
reviewsintheCreativeArts.
Identifyanduse appropriate search tools forthepurposeoffinding
materialforaliteraturereview.
Recogniseprinciplesofusing reference management software for
storingandorganisingmaterialforaliteraturereview.
Today you will learn to…