The document outlines the key principles of hospital administration as presented by Dr. Alshaimaa Hussein, detailing the roles and responsibilities of the administration department, its organizational structure, and challenges. It emphasizes important design principles for the administration unit, including reception areas, support areas, and staff facilities, while noting variations based on hospital size. The presentation concludes with specifics about a hospital in Erbil, which has 486 beds and 12 operation theatres.

1. Hospital building
Dr :Alshaimaa Hussein
Lecture 3
Hospital Design principles

2.  This presentation provides an in-depth
understanding of the administration
department in a general hospital, including its
roles, responsibilities, organizational
structure, key functions, and challenges.
Dr Alshaimaa hussein

3. Dr Alshaimaa hussein

4. Roles and Responsibilities
1 FacilityManagement
Ensuring smooth operations
operations and maintenance
maintenance of the
healthcare facility.
2 Resource Allocation
Managing and distributing
distributing resources like
like staff, equipment, and
and supplies.
3 Budgetingand FinancialManagement
Overseeing financial planning, budget allocation, and cost control.
control.

5. Organizational Structure
Department Heads Administrative Staff
Support personnel handling clerical, scheduling, and
coordination tasks.

6. Dr Alshaimaa hussein
The dimension of the elevators in hospitals

7. Dr Alshaimaa hussein
Administration Unit
Administration Unit located within a health
facility
Introduction
The Administration Unit provides an area of offices, workspaces and
associated facilities for supporting the management of the facility and
may include both clinical and non-clinical support staff to oversee the
management of a hospital or unit. This may include administrative
tasks, interviews and meetings by a range of executive, medical,
nursing and support personnel.
Administration functions
will vary depending on the size and level of the service being
delivered in the proposed health facility and as described in the
endorsed Service Plan.
Hours of Operation
The Administration Unit will generally operate during business hours,
Some functions such as Nursing Management, Clinical Management and
Staff Allocation may be provided on an extended or 24-hours basis.
Administration
Unit

8. Dr Alshaimaa hussein
The Administration zoning location
The Administration Unit may be located in an area easily accessed
by staff in the organization and visitors. It is recommended that a
separate secure entry be provided for staff.
The Administration Unit may be provided as:
A distinct unit within the health facility
A Unit located in a non-clinical zone of a health facility
A unit within a separate building on the campus
The Administration design principles :
1- Reception and Waiting
The Reception is the first point of contact with the Administration Unit
for visitors and may act as an access control point to restrict access and
direct visitors to the area required. Waiting areas should be located
nearby and be suitable for a range of occupants including those in
wheelchairs.
Smaller Waiting areas may be provided close to offices as required.
2-Support Areas
Support areas for the Administration Unit, including stores for files and
stationery, should be located convenient to staff requiring frequent
access. Secured storage should be provided for confidential records
including administration, finance and human resources records.
Administration
Unit

9. Dr Alshaimaa hussein
External
The Administration Unit should be located to provide
ease of access to visitors arriving from the Main
Entrance of the facility. A ground level location is not
required. The Administration Unit should be well sign
posted and easily identifiable by staff and visitors.
Internal
The Executive Suite, Nursing Administration and the
Finance Unit should ideally be located together in one
zone to enhance staff communication and collaboration
Clinical Administration functions including the Division
of Medicine, the Division of Surgery and Clinical
Research Unit may be located within or in close
proximity to the Administration Unit.
Alternatively, these areas may be located close to the
relevant clinical area or collocated with the Education
Unit, according to the Operational Policy of the facility.
Administration
Unit

10. Dr Alshaimaa hussein
The Administration Unit may include the following
administrative positions or services:
Main Reception and Enquiries
Chief Executive Officer (CEO), Senior Managers and support
staff
Nursing Executive and Senior Nurse Managers
Human Resources and Payroll staff
Finance and Accounting Managers and support staff
Facility Management
Public Relations
Legal Services
Quality Management
Training, Education and Research, this may be a separate
area in large healthcare facilities
Disaster Management coordination
Clinical Administration, including medical, clinical,
professional staff with support staff; this
may be a separate unit in large healthcare facilities.
Administration
Unit

11. Dr Alshaimaa hussein
3-Staff Areas
Staff Room/s and dining areas should include a beverage bay or
access to a pantry for use during meal breaks.
Administration
Unit

12. Dr Alshaimaa hussein
Administration
Unit

13. Dr Alshaimaa hussein
Functional Relationships
Administration
Unit

14. Dr Alshaimaa hussein
Administration for 50 bed hospital
214m2
Administration
Unit

15. Dr Alshaimaa hussein
Administration for 100 bed hospital 363m2
Administration for 200 bed hospital
Administration
Unit

16. Dr Alshaimaa hussein
-Rizgari hospital
General Information
Location: Erbil –Between 40 m and 100m Road
No of Beds :486
No. of Operation Theatre :12
Type of Hospital : General

17. Thank you
Dr Alshaimaa hussein