The document discusses technology essentials for law offices, including hardware, networking, servers, desktop and laptop PCs, tablets, printers, scanners, switches, backups, storage devices, smartphones, software, billing/accounting programs, document management systems, dictation tools, cloud services, antivirus software, and tips for training. It provides an overview of options and considerations for setting up a technology system for a law office.

1. Law Office Technology Essentials Tom O’Connor (toconnor@gulfltc.org) Craig Bayer (Cbayer@lawot.com) Mississippi Bar Association 1/14/2011 Hattiesburg, MS

2. HARDWARE ▸ Desktops, Laptops, Tablets ▸ Windows Small Business Server ▸ Scanners ▸ Network P rinter ▸ Gigabit Switch ▸ USB Hard Drives ▸ Smartphones

3. Peer-to-Peer Network

4. Local Area Network

5. Cloud Network

6. WIFI NETWORKING ● Configurations ▸ The most common type is now the faster 802.11g - many laptops come with it already ▸ Causes problems running client server applications ● Cost ▸ WAP - $10 to $750 ▸ WiFi PC Access - $5 to $100 ▸ Wireless Print Servers - $50 to 300

7. Small Business Server ● Microsoft Exchange (Get Hosted) ● Automatic Patching ● Fax Server ● SQL 2005 (Premium Edition) ● Backup Solution ● Outlook 2007 to all Users ● Monitoring Reports ● Access to Workstation And Data Remotely ● Cheaper then Server 2008 ● Included in the Price of Server

8. Server ● Choose over Workstation ● Choose 64-bit Operating System ● 8GB Ram (At Least) ● Redundant Systems ● Raid 5 Configuration (3 Drives) ● Harder to Setup ● Must have Warranty PowerEdge 2900: $2500

9. DESKTOP PC ● Intel Core 2 Duo ● Windows 7 Professional ● 4GB RAM ● 20 Inch Wide Monitor ● DVD-ROM ● 80 GB 7200 RPM SATA 3 ● 3 Year Warranty Dell OptiPlex 360: $945

10. NOTEBOOK ● Intel Core 2 Duo ● 4GB RAM ● DVD-ROM ● Encrypted Drive ● Bluetooth ● Weight/Size ● 9 Cell Battery ● Docking Station Dell Latitude E5500: $1300

11. TABLET PC’s http://www.tabletlawyer.com/

12. TABLET PC ● Intel Core 2 Duo ● 4GB of Ram ● 8 Cell Battery ● 160gb Hard Drive ● No XP, Vista or 7 Thinkpad X200: $1800

22. SOFTWARE ▸ Bundled Software ▸ Adobe ▸ Billing/Accounting Software ▸ Case management Software ▸ Document management System ▸ Dictation ▸ Antivirus software

24. ADOBE ● Pro allows Bates Stamping Upgrade to Pro: $159 Best Adobe Blog: http://blogs.adobe.com/acrolaw

25. BILLING & ACCOUNTING SOFTWARE ● Most packages are becoming integrated. ● Timeslips requires you to also have an accounting package like Quickbooks or Peachtree. ● PCLaw, Tabs 3, Juris, and Billing Matters have billing and accounting functions. ● Legal specific accounting software makes it hard to commit malpractice

26. PRACTICE MANAGEMENT SOFTWARE ● Combines ▸ calendaring/docketing ▸ tickler functions ▸ case information tracking, ▸ address book functionality ▸ conflict of interest searching, ▸ document assembly capabilities ▸ Palm and laptop portability ● Turn wasted time looking for case info and documents into billable time ● Avoid malpractice ● Look at Amicus Attorney, TimeMatters, PracticeMaster, PCLaw and Clio ● Don’t Practice Law Without One!

28. DMS – Closed

29. DMS – Open

30. Dictation ● Dragon Naturally Speaking ▸ Has a legal edition ($1200) ▸ Get Preferred ($199) ● Vista / Windows 7 has Dictation Software Built into it. ● Tips ▸ Must Train Software ▸ Use a Quality USB Headset ▸ Learning Curve

31. WINDOWS XP / VISTA / 7 = = Buy a new computer with Windows 7 Upgrade to Windows 7

32. THE CLOUD

33. CLOUD ESSENTIALS ● Data Escrow – In Case the company goes out of business ● Redundant Locations ● VeriSign or Something Similar ● SaaS 70 Type 2 Certification

34. SAAS For LEGAL http://www.goclio.com http://www.netdocuments.com http://www.microsoft.com/online/

35. ANTI-VIRUS ● Trend Micro Client Server Messaging ▸ www.trendmicro.com ▸ Includes anti-virus, anti-spam, anti-spyware ▸ Available in small office and “Corporate” editions ● Norton Anti-Virus www.symantec.com Buy corporate not Internet Security ● McAfee VirusScan: www.mcafee.com ● Microsoft Security Essentials: http://www.microsoft.com/Security_Essentials/ TrendMicro: $330

37. Thank You For Listening! Gulf Coast Technology Center www.gulfltc.org Law Office Technology www.lawot.com Tom O’Connor (toconnor@gulfltc.org) Craig Bayer (Cbayer@lawot.com)