JanOrick_UsingData
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Using Data to defend Renewal and New Purchases
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JanOrick_UsingData
- 1. Using Data to Defend Renewal and New Purchases OUP Medicine LAC Summit MLA 2015 Jan T. Orick St. Jude Children’s Research Hospital
- 2. Examples of Statistics Journal Turn-away data provided by publisher/vendor Interlibrary Loan stats Usage data from new resource trials Combined with feedback from potential users
- 3. Areas Where Statistics Can Help Strategic Planning Budget justification Collection development decisions Avoiding staff cuts
- 4. Examples of Uses of Data for Justification To purchase additional resources To explain cost per use of large collections vs single title To retain or increase current budget To cancel resources
- 5. Make the Statistics Meaningful Why are you counting? Who will use the data? How will it be presented? What are you going to show?
- 6. Final Words Administrators like Statistics Administrators like statistics and data One chart or graph is worth 1000 words Use spreadsheets to compile and analyze Make sure you can explain your stats, how you derived the numbers and what they mean
- 7. Final Words Administrators like Statistics Administrators like statistics and data One chart or graph is worth 1000 words Use spreadsheets to compile and analyze Make sure you can explain your stats, how you derived the numbers and what they mean
Editor's Notes
- Turn away data—does the cost per use of the turn away count justify purchase? ILL- Has the journal been requested through ILL? If they are willing to pay for it themselves, good indicator it is important to them Trials-did you get any feedback or usage data from the trial. Using just trial data is not enough for me to make apurchase
- Calculate how many hours staff members spend providing service
- Collection Development Decisions: We collect journal usage (both print and electronic) stats to help decide what to cancel. I use cost per use stats to help with these decisions and to justify the cost to my administration. If use is high and cost per use is low, we keep the journal. I explain that it is cheaper to keep the subscription than for everyone to buy an individual copy from their dept accts or to request interlibrary loan. Before we buy or cancel we also consider alternatives like maybe they don’t know it is available or they don’t need it or they don’t like it (too hard to search, not easy to get results, don’t like results format) So usage data has to be considered carefully. Maybe there is only a small group w/in your organization that needs this resource. We compare similar databases use stats to determine if we can cancel one or the other if use of one is low and we know we have done all we can to promote the product. We keep ILL stats to help determine new resource needs. We review number of requests, number of rush requests, and over copyright requests.
- Administrators are busy and a graph or chart and a summary explaining will usually be enough. You ca always follow up with more detail, but you don’t want to see their eyes glaze over before you even start. Administrators like stats and they usually have a good grasp of how stats work so don’t fake it. If you take stats to a meeting and you can’t explain you will have egg all over your face and your administrator will not be impressed. Documentation of services/duties and time works