Iset portal with o365 and SP online

Ministry of Higher Education, Scientific Research and Information
Technology and communication
Higher Institute of Technological Studies of Rades
2014
2015 Graduation Project Report
For obtaining the
Applied Informatics Technologies Degree
Subject
“The design and realization of an educational portal for
ISET Rades with Office 365 and SharePoint Online”
Realized by
Khouloud Ben Cheikh
Maha Chebbi
Hosting Enterprise
Hosting Entreprise mentor
Mr Nejib Sfayhi
ISET Rades mentor
Mr Mohamed Ghodhbene

Dedications
To our parents
For your unconditional support throughout our studies and our
life.
For all the opportunities you gave us to help us succeed and prove
ourselves.
For always being there when we needed you
Thank you…
To our friends and family
For believing in us
For all your love and support

Acknowledgments
We thank almighty Allah for giving us the courage and determination, as well as guidance in
conducting this graduation project, despite all difficulties.
We wish to extend our utmost gratitude to our mentors Mr Mohamed Ghodhbene and Mr
Nejib Sfayhi for their support and valuable cooperation to finally achieve a good result. We also
extend our heartfelt gratitude to MR Imed Soussi You all made us believe that we have so much
strength and courage to persevere even when we felt lost. You were very determined to see us through.
We also would like to express the deepest appreciation to our teachers at ISET RADES who
made us fully benefit from their knowledge and professional skills in Information technology
especially in development of information system.
We thank the jury for agreeing to review and evaluate our work.
Finally, to the dearest and loved persons to our hearts, to our families, to all the team in
TenStep.
All our respect and gratitude.
Khouloud & Maha

Table of Contents
Introduction........................................................................................................................................10
Chapter 1 Project Framework ..........................................................................................................11
I. Presentation of the company...................................................................................................12
1. Introduction..................................................................................................................................... 12
2. TenStep-EPM-TUNISIA..................................................................................................................... 13
3. TenStep Project Management Process ........................................................................................... 13
4. Services............................................................................................................................................ 15
Consulting.................................................................................................................................... 15
Training........................................................................................................................................ 15
Chapter 2 Project Charter.................................................................................................................17
I. Introduction.............................................................................................................................18
II. Project Overview.................................................................................................................18
1. Solution............................................................................................................................................ 18
III. Goals and Objectives...........................................................................................................19
IV. Success criteria....................................................................................................................20
V. Assumptions........................................................................................................................20
VI. Risks....................................................................................................................................20
Chapter 3 Planning...........................................................................................................................21
I. Introduction.............................................................................................................................22
II. Methodology .......................................................................................................................22
1. Introduction..................................................................................................................................... 22
2. Scrum............................................................................................................................................... 23
3. SharePoint Online Terminology....................................................................................................... 27
1. Design Tools..................................................................................................................................... 29
III. Functional analysis..............................................................................................................29
1. Actors............................................................................................................................................... 29

2. Functional needs ............................................................................................................................. 30
3. Non-functional needs...................................................................................................................... 30
4. Work breakdown structure ............................................................................................................. 31
Chapter 4 Design..............................................................................................................................33
I. Introduction.............................................................................................................................34
II. Global view of the project...................................................................................................34
III. Permissions..........................................................................................................................35
IV. Package Diagram.................................................................................................................39
V. BPMN..................................................................................................................................39
1. Approval workflow .......................................................................................................................... 40
2. Administration Portal ...................................................................................................................... 41
3. Departments Portal......................................................................................................................... 46
4. Instructors Portal............................................................................................................................. 51
5. Students Portal................................................................................................................................ 53
VI. Conclusion...........................................................................................................................54
Chapter 5 Realization.......................................................................................................................55
I. Introduction.............................................................................................................................56
II. Tools Used...........................................................................................................................56
1. Hardware......................................................................................................................................... 56
2. Software .......................................................................................................................................... 56
Microsoft SharePoint Designer 2013 (SPD)................................................................................. 57
III. Development Environment Office 365 .............................................................................57
1. Definition......................................................................................................................................... 57
2. Benefits of Office 365...................................................................................................................... 57
3. Synchronization with Office 2013 ................................................................................................... 58
4. Office Web Apps.............................................................................................................................. 60
5. Office Store...................................................................................................................................... 60
6. SharePoint Online............................................................................................................................ 62
IV. Implementation of the application.......................................................................................67

1. ISET Portal........................................................................................................................................ 67
2. Administration Portal ...................................................................................................................... 71
3. Departments Portal......................................................................................................................... 72
4. Instructor Portal .............................................................................................................................. 74
5. Students Portal................................................................................................................................ 75
V. Conclusion...........................................................................................................................75
Conclusion and Perspectives..............................................................................................................77
Glossary .............................................................................................................................................78
Annex.................................................................................................................................................79
I. Permissions Table ...................................................................................................................79
II. Groups .................................................................................................................................81
III. SharePoint Online................................................................................................................81
References..........................................................................................................................................82

Table of Figures
Figure 1 General Overview of TenStep Methodologies ...................................................................12
Figure 2 TenStep Process forProject Management Figure 3 Project Life Cycle................14
Figure 4 Agile Methodologies .........................................................................................................23
Figure 5 Scrum process....................................................................................................................24
Figure 6 Scrum Roles.......................................................................................................................26
Figure 7 WBS Chart backlog...........................................................................................................32
Figure 8 Chart ...................................................................................................................................34
Figure 9 Package diagram.................................................................................................................39
Figure 10 Documents Approval workflow .......................................................................................40
Figure 11 Forum Approval workflow...............................................................................................41
Figure 12 Club creation Approval Workflow...................................................................................41
Figure 13 Administration portal use cas ............................................................................................43
Figure 14 Administration portal Class Diagram...............................................................................45
Figure 15 Departments Portal use case.............................................................................................46
Figure 16 Use Case Forum................................................................................................................47
Figure 17 IT Department use case diagram ......................................................................................49
Figure 18 IT Department Class Diagram..........................................................................................50
Figure 19 Instructors Portal's Use Case Diagram .............................................................................51
Figure 20 Use Case Manage Syllabus..............................................................................................52
Figure 21 Manage Tasks Use Case...................................................................................................52
Figure 22 Students Portal's Use Case Diagram.................................................................................54
Figure 23 Synchronization between Office 365 and Office 2013 ....................................................59
Figure 24 Microsoft Office Web Apps .............................................................................................60
Figure 25 OneNote Class Notebook Creator ....................................................................................61
Figure 26 Example of course notes...................................................................................................62
Figure 27 Permissions Hierarchy......................................................................................................66
Figure 28 Permissions inheritance ....................................................................................................66
Figure 29 Groups in SharePoint........................................................................................................67
Figure 30 ISET Portal Home Page Top ............................................................................................68
Figure 31 ISET Portal Home Page Bottom.......................................................................................68
Figure 32 Responsive Menu Closed .................................................................................................69

Figure 33 Responsive Menu extended..............................................................................................69
Figure 34 About Us Site Page...........................................................................................................70
Figure 35 Forum Site Page................................................................................................................70
Figure 36 Contact Us Site Page ........................................................................................................71
Figure 37 Administration Portal Documents management...............................................................71
Figure 38 Administration Portal add document................................................................................72
Figure 39 Departments Sub-site Home page ....................................................................................72
Figure 40 Computing Technology Site Page ....................................................................................73
Figure 41 DSI Site Page....................................................................................................................73
Figure 42 L3 DSI 1 Site Page ...........................................................................................................74
Figure 43 Instructors Portal Tasks ....................................................................................................74
Figure 44 Instructors Portal News Feed............................................................................................75
Figure 45 Students Portal Edit Mode.................................................................................................75

Tables
Table 1 Product Backlog...................................................................................................................31
Table 2 Scrum Roles........................................................................................................................32
Table 3 Portal’s Content Permissions...............................................................................................37
Table 4 Permissions' Abbreviations..................................................................................................38
Table 5 Users' Abbreviations............................................................................................................38
Table 6 Manage Calendar Use Case Diagram Description...............................................................44
Table 7 Manage Survey Use Case Diagram Description..................................................................44
Table 8 Forum Use Case Description ...............................................................................................47
Table 9 Use Case Manage Syllabus Description ..............................................................................52
Table 10 Use Case Manage Task Description ..................................................................................53
Table 11 Manage Grades Use Case Diagram Description................................................................54
Table 12 Hardware............................................................................................................................56
Table 13 SharePoint On-Premises Vs SharePoint Online ...............................................................63
Table 14 Permissions Reference.......................................................................................................80
Table 15 Default SP 2013 Groups ....................................................................................................81

10
Introduction
Over the past few years, many schools and other education institutions have been making use
of Virtual Leaning Environments (VLEs) and have used these for connecting, communicating and
for Learning and Teaching activities. Many institutions have found that the take-up and use of these
sometimes expensive VLEs is very slow and patchy as they are sometimes over-complex and difficult
to use Office 365 with SharePoint is free to schools and can be the ideal managed learning platform.
The tools that come with the Office 365 for Education A2 Plan enable educators and learners
to connect and collaborate in real-time.
Resources and contacts are easy to search for and find, and communication with people outside
of the institution’s platform is made easy with email and Lync video conferencing all included.
One Drive gives all users a massive individual 25GB storage facility, perfect for individual
learning resources, and users can share everything or just individual resources, sites and calendars
with other users.
All the SharePoint sites work together to make up the Learning Platform and with email,
instant messaging and video conferencing, there is no need to use any external tools or services.

11
Chapter 1 Project
Framework

12
I. Presentation of the company
1. Introduction
TenStep WORLDWIDE has developed methodologies in project management that has been
translated to 25 languages.
It is represented by 60 offices throughout the world and has more than 3500 clients and disposes
of 2000 international experts/consultants.
TenStep specializes in business methodology training and consulting. Its focus is to provide
unique value to clients in the areas of
 strategy development
 portfolio management
 program management
 project management
 Project Management Office
 IT development lifecycle
Figure 1 General Overview of TenStep Methodologies
Plannification &
activation
Working/Projects
Portfolio
PortfolioStep
Execution
Projects
Project
Management
TenStep TenStepPB PMOStep
LifeCycle
Management
LifeCycleStep
Support
Support Groups
SupportStep

13
2. TenStep-EPM-TUNISIA
An exclusive regional partner of TenStep Worldwide, as well as a partner of the
International Association of Management of Project Management Institute PMI and subsidiary of
an American box project management.ju
TenStep-EPM-TUNISIA adopts the TenStep methodology and has conducted Microsoft
Project Server solution deployments of several national and international companies.
Partners
Mr. Néjib Sfayhi
President, TenStep EPM Tunisia. Partner TenStep Francophone
Sfayhi@TenStep-EPM-Tunisia.com
3. TenStep Project Management Process
Project management
Project management refers to the definition and planning, and then the subsequent
management, control, and conclusion of a project. It is important to recognize that all projects need
some level of project management. The larger and more complex the project, the more there is a
need for a formal, standard, structured process.
TenStep “Ten Step” view
Not surprisingly, the TenStep Project Management Process is divided into ten steps – the
first two for definition and planning, and the next eight for managing and controlling the work. These
steps are as follows in figure 2

14
Figure 2 TenStep Process forProject Management Figure 3 Project Life Cycle
Work Definition
Development of the
Schedule and Budget
Schedule and Budget
Management
Problems
Management
Content Management
Communications
Management
Risques Management
HR Management
Quality Management
Performance Indicators
Management
Analyse
Conception
Production
and Test
Deployment

15
4. Services
Consulting
The TenStep Project Management Process (TenStep) is designed to provide the information
you need to be a successful Project Manager, including a step-by-step approach, starting with the
basics and getting as sophisticated as you need for your particular project. TenStep is a flexible and
scalable methodology for managing work as a project. The basic philosophy is “large methodology
for large projects, small methodology for small projects™”. TenStep shows you what you need to
know to manage projects of all size.
Training
TenStep offers many training options. It has developed a set of basic and advanced project
management classes to meet clients’ needs.
This includes longer classes when breadth is required, as well as a set of short classes for when
more depth is needed. It offers on-site training for organizations.
Almost all of the classes are also available as virtual classes. These are live classes, taught by
experienced instructors, delivered over the web.
Development AbsMobi
AbsMobi is a Tunisian company specialized in integrating solutions to manage the information
life cycle, such as electronic document management, integration of collaborative portals,
confidentiality of digital exchanges and Data security.
AbsMobi develops expertise on best technologies in the market to support its clients in the
definition and deployment of the most appropriate solutions in response to their needs.
ABSMobi's expertise in the field of ECM, documentaries portals, collaborative tools, workflow
and new technologies integration can accompany organizations in the future development of the
proposed solution and enrichment through the integration of new services.
AbsMobi, thanks to highly specialized and professional team of developers, combines vision,
innovation and deep knowledge of Microsoft SharePoint Technologies, Office 365 and Dynamics
CRM.

16
Actually, it offers a complete solution for managing Microsoft Dynamics ™ CRM 2013 client
relationship. This solution includes the tools and features necessary for the creation of a single,
integrated view of your contacts from the first marketing contacts, and then throughout the trading
process and during the after-sales phases.
4.3.1. Services
The development and deployment of portals based on SharePoint/Project
Server technologies
The Development of specific applications based on SharePoint technologies.
Implementation of IT infrastructure in enterprises.
Business Intelligence.
The Business Process Development and integration of these workflows on
portals.
Integration of apps in sites.
Strategy driver.
Strategy driver Prioritization.
Strategy Portfolio Analyses.

Chapter 2 : Project Charter
18
I. Introduction
Much of the work that we do can be organized as a project. The ability to successfully define
and subsequently manage a project is quickly leaving the realm of the extraordinary and is
becoming a core competency for many organizations.
A project charter describes what the project is and how we will approach it, and it lists the
names of all stakeholders.
It is a critical component of the project management initiation and planning phases, and we
will refer to it throughout the life of the project.
II. Project Overview
A university is an institution of higher education offering tuition in mainly non-vocational
subjects and typically having the power to confer degrees.
The original Latin word "universitas" refers in general to "a number of persons associated into
one body, a society, company, community, guild, corporation, etc." witch leads to the fact that a
University institution is a big information system that comes down to the interaction of several actors
such as teachers, students, administration stuff…
With the word “interaction” we start to ask
“How do we manage these interactions?”
“What’s the best solution to do so in the best interest of all actors?”
“What services can the university offer to its human components and what’s the best way to do
so?”
1. Solution
The best solution is a web system that provides the functions and features to authenticate and
identify the users and provide them with an easy, intuitive, personalized and user-customizable
interface for facilitating all access to information and services that are of primary relevance and
interests to the users.

19
To the university administration, the portal is a system that provides versatile functions to
catalogue and organize collections of different and multiple sources of information and service
resources for dissemination to many users according to their specific privileges, needs and interest.
This portal will provide
1. Administration Portal
2. Departments Portal
3. Instructors Portal
4. Students Portal
III.Goals and Objectives
The very first step in all projects business or education is to define goals and objectives. This
step defines the projects outcome and the steps required to achieve that outcome.
They are high-level statements that provide the overall context for what the project is trying
to accomplish. In our case, we have determined the goals and objects as the following
University Introduction
 Introduce University
 Contact information
 Departments and Degrees
Online access to services
 Access Administrative services online
 Check grades, profile, documents and tasks online
Communication and sharing
 Communicate with instructors and students
 Save time by finding solutions in the FAQ zone
 Describing, publishing, or announcing an event or other information
 Sharing Documents with designated users
Security
 Provides user authentication
 Provides role-based access, which allows users to only see information,
services and processes they have permission to access.

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IV.Success criteria
Project success criteria are the standards by which the project will be judged at the end to decide
whether or not it has been successful in the eyes of the stakeholders. Defining the success criteria
from the beginning increase the chances of the project becoming successful as well as meeting
customer's expectations. The success criteria we have determinate is described as the following
Portal accessible online
Target surfers begin to use the portal
Portal available 24/7
V. Assumptions
An assumption is a belief of what we assume to be true in the future. We make assumptions
based on our knowledge, experience or the information available on hand. The following assumptions
describe exactly what we assumed to happen during the project’s life cycle:
The resources required to complete the project will be available when it is needed.
The portal will only need a minor configuration.
Administration of the Institute will be supportive and helpful
Decision makers will be available for meetings and problems resolution
VI.Risks
A risk is a potential future problem that has not yet occurred and all projects contain some risks.
They cannot be eliminated entirely, but can be provided and controlled, and therefore the probability
of occurrence can be reduced.
Project risks are circumstances or events that exist outside the sphere of control of the project
team, which would have an adverse impact on the project if they occur.
So here are some risks that can endanger our project
Resistance to changes
Data Security
A shift in focus may mean that the project will not have the funds required to be
completed.

Chapter 3 : Planning
22
I. Introduction
Planning is of major importance to a project because the latter involves doing something that
has not been done before. As a result, there are relatively more processes in this section. However,
the amount of planning performed should be commensurate with the scope of the project and the
usefulness of the information developed.
Planning is an ongoing effort throughout the life of the project.
In this part, we will define the methodology we are following during the fazes of this project,
then we will introduce the design tools before moving to the functional analysis.
II. Methodology
1. Introduction
To realize our project, we have adopted agile methodology.
Agile software development refers to a group of software development methodologies
based on iterative development, where requirements and solutions evolve through
collaboration between self-organizing cross-functional teams.
Agile methods or Agile processes generally promote a disciplined project management
process that encourages frequent inspection and adaptation, a leadership philosophy that
encourages teamwork, self-organization and accountability, a set of engineering best practices
intended to allow for rapid delivery of high-quality software, and a business approach that
aligns development with customer needs and company goals.
Project management in agile mode is now recognized for its efficiency and consistency
when facing the often changing customer demands during the realization of the product.
Created by developers for developers, this practice has now extended to all web trades
and tends to democratize in other sectors.

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Figure 4 Agile Methodologies
2. Scrum
Although we respect all the agile methods, we chose scrum for it is a process framework that
has been used to manage complex product development since the early 1990s.
Scrum is a framework within which people can address complex adaptive problems, while
productively and creatively delivering products of the highest possible value.
Scrum is
Lightweight
Simple to understand
Difficult to master
Scrum advocates four main principles
Promote individuals and interactions over processes and tools.
Promote software that works rather than exhaustive documentation.
Foster collaboration with the customer rather than contract negotiation.
Promote adaptation to changing needs rather than strictly following a plan.
Scrum is founded on empirical process control theory, or empiricism. Empiricism asserts that
knowledge comes from experience and making decisions based on what is known. Scrum employs
an iterative, incremental approach to optimize predictability and control risk. Three pillars uphold
every implementation of empirical process control transparency, inspection, and adaptation.

24
Figure 5 Scrum process
Roles
The scrum team consists of a Product owner, the development team, and a scrum master.
Scrum Teams are
 Self-organizing
Choose how best to accomplish their work, rather than being directed by others outside
the team.
 Cross-functional
Have all competencies needed to accomplish the work without depending on others not
part of the team.
The team model in scrum is designed to optimize flexibility, creativity, and productivity.
Some scrum Teams deliver products iteratively and incrementally, maximizing opportunities
for feedback.

25
 Product Owner
The Product Owner should be a person with vision, authority, and availability. He is
responsible for continuously communicating the vision and priorities to the
development team.
It’s sometimes hard for Product Owners to strike the right balance of involvement.
Because Scrum values self-organization among teams, a Product Owner must fight the
urge to micro-manage. At the same time, Product Owners must be available to answer
questions from the team.
 Scrum Master
The Scrum Master acts as a facilitator for the Product Owner and the team. He does not
manage the team. The Scrum Master works to remove any impediments that are
obstructing the team from achieving its sprint goals. This helps the team remain creative
and productive while making sure its successes are visible to the Product Owner.
 Team
The Development Team consists of professionals who do the work of delivering a
potentially releasable Increment of “Done” product at the end of each Sprint. Only
members of the Development Team create the Increment.
Development Teams are structured and empowered by the organization to organize and
manage their own work. The resulting synergy optimizes the Development Team’s
overall efficiency and effectiveness.
The team has autonomy and responsibility to meet the goals of the sprint.
Optimal Development Team size is small enough to remain nimble and large enough to
complete significant work within a Sprint. The Product Owner and Scrum Master roles
are not included in this count unless they are also executing the work of the Sprint
Backlog.
 The Scrum master and the Product owner cannot be the same person as long as their objectives
are different. Actually, combining two roles usually leads to confusion and conflicts.
 There is no project manager in Scrum for there is no need for one. His responsibilities were
divided between the scrum roles, more to the team and the product owner than to the scrum
master.
 Other than these 3 roles, more actors can contribute to the success of the project
 Stakeholders
 Users
These actors can

26
 Support the team by respecting the rules of the Scrum methodology
 Help surpass obstacles that the team and the product owner identify
 Provide expertise and experience
Figure 6 Scrum Roles
Sprint
The heart of Scrum is a Sprint, a time-box of one month or less during which a “Done”, useable,
and potentially releasable product Increment is created. Sprints best have consistent durations
throughout a development effort. A new Sprint starts immediately after the conclusion of the previous
Sprint.
During the Sprint
 No changes are made that would endanger the Sprint Goal
 Quality goals do not decrease
 Scope may be clarified and re-negotiated between the Product Owner and Development
Team as more is learned.
Each Sprint may be considered a project with no more than a one-month horizon. Like projects,
Sprints are used to accomplish something. Each Sprint has a definition of what is to be built, a design
and flexible plan that will guide building it, the work, and the resultant product.

27
Product backlog
The Product Backlog is an ordered list of everything that might be needed in the product and is
the single source of requirements for any changes to be made to the product. The Product Owner is
responsible for the Product Backlog, including its content, availability, and ordering.
The Product Backlog lists all features, functions, requirements, enhancements, and fixes that
constitute the changes to be made to the product in future releases. Product Backlog items have the
attributes of a description, order, estimate and value.
Requirements never stop changing, so a Product Backlog is a living artifact.
Higher ordered Product Backlog items are usually clearer and more detailed than lower ordered
ones.
Sprint Backlog
The Sprint Backlog is the set of Product Backlog items selected for the Sprint, plus a plan for
delivering the product Increment and realizing the Sprint Goal. The Sprint Backlog is a forecast by
the Development Team about what functionality will be in the next Increment and the work needed
to deliver that functionality into a “Done” Increment.
The sprint backlog makes visible all of the work that the development team identifies as
necessary to meet the sprint goal.
3. SharePoint Online Terminology
Before starting the design work it is appropriate to define some SharePoint objects that serve
as supports for the design and specifically for developing the component diagram.

28
Content types
The "content types" encapsulate a set of columns or metadata. At the same time, they can add
a semantics for a set of files.
The "content type" defines the attributes of a list, document or directory. It specifies
A set of properties
A model
Document Conversions
Specific features
A "content type" is associated with a list or library. Thus specifies that a list or a library will
contain elements having the characteristics of the "Content-type" and allow the user to create a new
item of the same type.
Lists
The basic element used by SharePoint for storage of data is the SharePoint list.
Despite the opportunity it presents to store data in an "item", a list is used to provide metadata
about an "item", define views, and security levels on the whole list or on each item separately.
Library
A library is a location on a site where you can create, collect, update, and manage files with
team members. Each library displays a list of files and key information about the files, which helps
members use the files to work together.
Web Parts
Web Part is a reusable component or a server side control that can be added inside a SharePoint
page. Web Part code runs directly within the SharePoint server. There are several out-of-box Web
Parts available in SharePoint and one can also build their own custom Web Parts. Web Parts are
editable, configurable and can even be connected to each other. Also, Web Parts can be utilized within
an app.

29
App Part
App Part also known as Client Part is one of the three ways in which an app can be presented
to an end user. An App Part provides a way to mount an app to SharePoint.
Online Apps
Those Apps can be added via SharePoint Online store
1. Design Tools
Microsoft Visio Professional 2013
Allows each person and teams to create and easily share professional and versatile diagrams
that simplify complex information. This version offers all the features of Visio Standard
2013, as well as shapes, patterns and styles updated, advanced collaboration features,
including the ability to work together on one diagram at the same time and features
bond patterns to the data. Visio Professional 2013 also adds additional templates for
business and engineering diagrams, process diagrams (including business process models [BPMN]
2.0), maps and floor plans, task networks and diagrams of software and databases.
Mindjet
Mindjet (formerly named MindMan and MindManager) is a commercial team
collaboration software application developed by the company Mindjet. In addition to
collaborative elements, the software also provides ways for users to visualize information
via the creation of mind maps. As of December 2011, Mindjet had approximately two
million users, including notable clients such as Coca Cola, Disney, IBM and Walmart.
III.Functional analysis
1. Actors
This Portal has four actors
Top Level Administrator

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He has full control of the portal. He manages the other users, as long as every list, library and
calendar in the project. He creates groups and grants permissions. Moreover, he assigns tasks and has
to approve every new addition made by other users to the portal.
Super User
Every department has his own administrator that we decided to call “super user». He manages
libraries, lists and forums that are within his jurisdiction (His department) so that the top-level
administrator would not have to oversee every detail in the portal.
Instructor
He has his own portal where he can check his schedule, add a post, upload syllabus for a subject,
check for assigned tasks and collaborate with other instructors and his students.
Student
He has his own portal too, where he can check his personal data. He can access his class’s
environment and be an active member of his assigned community.
2. Functional needs
All the services provided by the product they reflect the expectations of the client
 Portal must provide a University Introduction
 Administrative services must be available online
 Portal must be a collaboration space between students, instructors and
administration
3. Non-functional needs
They aren’t directly related to the services provided by the product, they’re hard to validate and
hard to quantify
 Users must access the portal without worrying about security
 Portal available 24/7
 Portal must be easy and simple to use

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 Portal must be responsive
4. Work breakdown structure
Product Backlog
Sprint Story Priority
Estimation
(days)
Sprint 0
Make master page 1 10
Configure portal 2 5
Administration
admin manages Users (students, instructors) 3 2
Admin manages libraries 4 2
Admin manages Calendars 5 2
Admin manages surveys 7 2
Admin manages Forums 8 2
Admin checks if he has documents, comments or
events to approve
6 4
Admin manages tasks 3 4
Admin configures portal 9 2
Departments
Portal
Students access the departments portal and can
chose from the actions that their roles allow them
to do
10 5
Instructors access and contribute to the libraries
and discussions
11 4
Instructors
Portal
Instructor consults calendar, adds a post, uploads
syllabus and assigns tasks
12 4
Admin manages syllabus, tasks, forums and
calendars
13 3
Students Portal
Students checks their personal related information
(calendar, clubs, grades, tasks, discussions they’re
involved in)
14 3
Table 1 Product Backlog

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Figure 7 WBS Chart backlog
Roles
Role Affected person
Product owner Mohamed Ghodhben
Scrum master Imed Soussi
Team members Maha Chebbi, Khouloud Ben Cheikh
Table 2 Scrum Roles

Chapter 4 : Design
34
I. Introduction
The design of the project is the first step before starting sprints. During this chapter, we are
going to provide a global view of the project then a permissions table where we specify permission
levels of all elements in our portal. Finally we will get to the package diagram and then the design of
every sprint.
II. Global view of the project
Our project is about creating a collaborative educational environment that can build a
community of caring individuals who are all working towards many common goals.
This portal is a SharePoint team site has four main sub-sites
 Administration Portal
 Departments Portal
 Instructors Portal
 Students Portal
The following figures clarify the hierarchy adopted in our project
Figure 8 Chart

Chapter 4 : Design
35
III.Permissions
The following table describes the Portal’s content permissions of the users for all the lists and
libraries that have been created.
Permissions enable us to determine who can access our portal and what they can do with its
content to protect our data and to assure security.

Chapter 4 : Design
36
Portal’s Content Permissions
Sites ISET Portal Administration Portal Departments’ Portal Instructors Portal Students Portal
Users TLA SU INS STU TLA SU INS STU
TL
A
SU INS STU TLA SU INS STU TLA SU INS STU
Web parts
Calendar FC VO VO VO FC R _ _ FC R R R FC E LA _ FC E R R
Announcement
Tiles
FC E VO VO _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
App parts
Forum FC C C C FC C _ _ FC A C C FC A C _ FC A C C
Site Feed _ _ _ _ FC C _ _ FC C C C FC C C _ FC C C C
RSS viewer FC C VO VO FC C VO VO FC C VO VO FC C VO VO FC C VO VO
Timeline _ _ _ _ FC C C C FC C VO VO FC C VO VO FC C VO VO
Lists
Clubs FC E VO VO _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Tasks _ _ _ _ FC C _ _ FC A R R FC A R _ FC A _ C
Degrees _ _ _ _ FC E VO VO FC E VO VO _ _ _ _ _ _ _ _
Internships _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ FC E C C

Chapter 4 : Design
37
Portal’s Content Permissions
Categories FC E VO VO FC E VO VO FC E VO VO FC E VO VO FC E VO VO
Discussion FC C C C FC C C C FC E C C FC E C C FC E C C
Libraries
Administration
Docs
FC E _ _ FC E _ _ _ _ _ _ _ _ _ _ _ _ _ _
Attendance FC E VO VO _ _ _ _ FC E VO VO _ _ _ _ _ _ _ _
Image Library FC E VO VO FC E VO VO FC E VO VO FC E VO VO FC E VO VO
Table 3 Portal’s Content Permissions

Chapter 4 : Design
38
We used some abbreviations to optimize the vison and understanding of the table
Abbreviation Permission
R Read
C Contribute
A Approbate
E Edit
FC Full Control
Table 4 Permissions' Abbreviations
Abbreviation User
TLA Top level Admin
SU Super User
INS Instructor
STU Student
Table 5 Users' Abbreviations

Chapter 4 : Design
39
IV.Package Diagram
A package diagram is a UML diagram that provides a graphical representation of high-level
organization of an application, and helps identify generalization and dependency links between
packages.
Figure 9 Package diagram
V. BPMN
Business Process Model and Notation (BPMN) is a standard for business process modeling that
provides a graphical notation for specifying business processes in a Business Process
Diagram (BPD), based on a flow charting technique very similar to activity diagrams from Unified
Modeling Language (UML). The objective of BPMN is to support business process management, for
both technical users and business users, by providing a notation that is intuitive to business users, yet
able to represent complex process semantics.

Chapter 4 : Design
40
1. Approval workflow
SharePoint provides Approval workflows to route documents and other items stored in
SharePoint products to one or more people for their approval.
There are two main actors involved in this workflow
 Requestor
He uploads a document or performs an action that needs approval
 Approver
He can either approve or reject the request. In both cases, the workflow ends there.
Documents Approval workflow
Figure 10 Documents Approval workflow

Chapter 4 : Design
41
Forum Approval Workflow
Figure 11 Forum Approval workflow
Club Creation Approval workflow
Figure 12 Club creation Approval Workflow
Is a sub-site that inherits from the team site ISET Portal, its main actors are the top level admin
and the power user.
In order to organize and oversee the departments and help improve the entire campus,
collaboration and sharing information and feed backs…
It contains five main parts
Private Calendar
Manage Tasks

Chapter 4 : Design
42
Manage Administration documents
Manage Surveys
Administration Forum
Use Case Diagram
A use case is a list of steps, typically defining interactions between a role and a system, to
achieve a goal. The actor can be a human, an external system, or time.

Chapter 4 : Design
43
Figure 13 Administration portal use cas

Chapter 4 : Design
44
Calendar
Actors Top Level Site, Super User
Pre-condition Authentication with office 365 school account
Post condition Access permission granted for users
Nominal Scenario Create events and share it with specific users/groups of the site.
Exceptions
Table 6 Manage Calendar Use Case Diagram Description
Survey
Actors Top Level Site, User
Nominal Scenario The top level admin or the super user can create a survey and share it with all
the users of the portal or specific user/groups to collect information about any
topic.
Table 7 Manage Survey Use Case Diagram Description

Chapter 4 : Design
45
Class diagram
Figure 14 Administration portal Class Diagram

Chapter 4 : Design
46
In the same level as the administration sub-site, we have the departments’ portal but with
different actors. This portal will contain child sites (the five departments) as well.
Each department has its sub-sites that are organized as fields, and each field has its own
classes, and accessed by all the users in different views.
Use Case Diagram
In the figure below Calendar, Forum, and Tasks were previously explained in the
Administration’s use case
Figure 15 Departments Portal use case

Chapter 4 : Design
47
3.1.1. Use Case Forum
Figure 16 Use Case Forum
Use Case Forum
Actors Top Level Site, Super User, Instructor, Student
Pre-condition
Authentication with office 365 school account
Nominal
Scenario
Users can post a question or topic about school matters
Exceptions
In the case of inappropriate question/topic, the top level admin has the ability
to refuse it.
Table 8 Forum Use Case Description
Information Technology Department
Departments’ portal contains five sub sites that represent every department in ISET Rades.
We chose to focus on only one department since they all have the same architecture and will be
designed and realized in the same way. Therefore, and as we are making this portal in order to

Chapter 4 : Design
48
graduate in Information technology, it is reasonable that we chose de Information Technology
department

Chapter 4 : Design
49
3.2.1. Use Case;
Figure 17 IT Department use case diagram

Chapter 4 : Design
50
3.2.1. Class Diagram;
Figure 18 IT Department Class Diagram

Chapter 4 : Design
51
4. Instructors Portal
Introduction
Considering the crucial importance of collaboration in workplaces, we are focusing on the
creation of a team sub-sit named “Instructor Portal”.
This environment would be accessed only by admins and instructors, it contains five main
parts
Shared Calendar
Manage Schedules
Manage Syllabus
Manage Tasks
Forum
Use Case Diagram
In the figure below, Calendar, Forum, and Tasks were previously explained in the
Figure 19 Instructors Portal's Use Case Diagram

Chapter 4 : Design
52
4.2.1. Manage Syllabus Use Case
Figure 20 Use Case Manage Syllabus
Syllabus
Actors Super User, Instructor
Nominal
Scenario
Uploading Excel files of syllabus weekly to syllabus library.
Approbation required.
Table 9 Use Case Manage Syllabus Description
4.2.2. Manage Tasks Use Case Diagram
Figure 21 Manage Tasks Use Case

Chapter 4 : Design
53
Use Case Tasks
Actors Top Level Site, Admin of department, Instructor
Nominal Scenario assign a task to instructors by the Super User
Table 10 Use Case Manage Task Description
5. Students Portal
It is also a team site like the one for instructors.
Any issue, question or inquiries has been posted will be discussed within this portal, this is
the way to ameliorate the collaboration between students, faculty stuff and teachers, for a better
collaboration that allows the users to benefit from the healthy exchange of ideas in a setting defined
by mutual respect and a shared interest in a topic.
Use Case Diagram
In the figure below Calendar, Forum, and Tasks were previously explained in the

Chapter 4 : Design
54
Figure 22 Students Portal's Use Case Diagram
Grades
Actors Top Level Site, Super User, Instructor
Nominal Scenario Uploading Excel files of grades to grades library.
Approbation required.
Exceptions If the instructor forget to upload grades files after due date, the admin will
send him a notification.
Table 11 Manage Grades Use Case Diagram Description
VI.Conclusion
Through this chapter, we presented a conceptual view of our project. We detailed the portal’s
architecture and its four main sub-sites.
In the fifth and final chapter, we will detail the realisation of the project.

Chapter 5 : Realization
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I. Introduction
In this chapter, we will move to the realization of the application.
First, we will present the tools used as well as the development environment, and then describe
and detail the functions performed during each iteration while exposing a real example of using the
product.
II. Tools Used
1. Hardware
Computer Processor Memory Hard Disc
Asus X550 Intel Core i5 6Go 750Go
HP Pavilion g6 AMD A6 4Go 500Go
Table 12 Hardware
2. Software
BPMN 2.0 modeler for Visio
Is an extension for Microsoft Visio that allows users to fully exploit the perks of the BPMN standard,
arranging for a streamlined business modeling process.
One of the most powerful diagramming suites is Microsoft Visio, sporting a full-featured environment
for drawing and sharing diagrams within teams across a wide array of industries, with emphasis on
dynamic control and an accurate validation of the projects.
InfoPath 2013
Is a Microsoft Office utility that guides the user through the process of creating,
designing and publishing forms? I used this product to create and customize forms
and connected with data source and publish it into my site in SharePoint online.

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Microsoft SharePoint Designer 2013 (SPD)
Is a specialized HTML editor and web design freeware for creating or
modifying Microsoft SharePoint sites, workflows and web pages. It is a part of
Microsoft SharePoint family of products. It was formerly a part of Microsoft Office
2007 family, but has never been included in any of the Microsoft Office suites.
Microsoft Visual Studio 2013
Is an integrated development environment (IDE) from Microsoft. It is used to
develop computer programs for Microsoft Windows, as well as web sites, web
applications and web services. Visual Studio uses Microsoft software development
platforms such as Windows API, Windows Forms, Windows Presentation Foundation, Store
and Microsoft Silverlight. It can produce both native code and managed code.
III.Development Environment Office 365
1. Definition
It’s the brand name used by Microsoft for a group of software plus
services subscriptions that provides productivity software and related services to
its subscribers.
For business and enterprise users, and this is my case, Office 365 offers plans including e-
mail and social networking services through hosted versions of Exchange
Server, Lync, SharePoint and Office Web Apps, integration with Yammer, as well as access to the
Office software.
2. Benefits of Office 365
Reduce risk of IT environment
Putting your e-mail in the cloud instead of on premise will prevent your whole
business going down in the event of power outages, floods, fires etc.
Shift the burden onto Microsoft
With Office 365, Microsoft automatically carries out all updates. It a good way of
saving time and money for organizations.

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No VPN 1
required
The use can connect from anywhere since Microsoft use a Secure, Compliant Cloud
to Transform Email, Communication & Collaboration.
Properly synced mobile devices
E-mail, calendar, contacts all work together flawlessly.
The user can update a contact on his mobile and it will update across all his synced
devices automatically.
Availability on Mobile devices
An office 365 user can access his account via iPad, iPhone and Windows phone. He
can install and work on his device the same as your PC.
Valuable software included
SharePoint, Lync, OneDrive to help the customer’s business even more efficiently.
Recurring monthly cost
There’s no upfront cost. The organization can increase the number of users once the
business grows, but it has also the ability to decrease it if needed.
Larger mailbox storage
With a 50GB mailbox users can store every e-mail they ever received and never have
to worry about deleting their crowded in box to receive more recent e-mails.
No more Microsoft licensing upgrades!
Office 365 includes all licensing and can deploy company wide so that everyone has
the same version of Microsoft Office.
3. Synchronization with Office 2013
Even with the desktop Office 2013 suite, Microsoft is advising users to save files to the cloud-
based SkyDrive, or to a SharePoint server by default. That way, clients can access their data regardless
of whether choosing Office 2013 or Office 365.
The following figure shows how we can save documents either locally or on the cloud with
Office 365, it shows exactly three options
1
Virtual private network connection across the Internet is similar to a wide area network (WAN) link between websites.

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Figure 23 Synchronization between Office 365 and Office 2013
 OneDrive - Personal (formerly SkyDrive and Windows Live SkyDrive)
Is a file hosting service that allows users to upload and sync files to a cloud storage and
then access them from a web browser or their local device. It is part of the suite of online
services formerly known as Windows Live and allows users to keep the files private,
share them with contacts, or make the files public.
 OneDrive - IsetRades (formerly SkyDrive Pro)
For enterprise customers, Microsoft offers OneDrive for Business. OneDrive for
Business is a standalone product separate from Office 365 but is included with Office
Online.
 Sites -IsetRades
A SharePoint site collection created with the logged-in user’s account.

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4. Office Web Apps
Microsoft Office Web Apps is an online version of the Microsoft Office suite that provides
global and free access to Microsoft Office solutions. Rather than being installed on a user's computer,
Microsoft Office Web Apps are hosted and executed at Microsoft's data centers. Here some examples
of apps that can be accessed online via Office 365 account
Figure 24 Microsoft Office Web Apps
5. Office Store
Microsoft has created the online store for a huge set of customers who have already invested
heavily in building solutions on top of Office 365 and SharePoint using a number of extensibility
hooks (web parts, etc.).
Apps on Office store give users an easy way to add new functionality to the SharePoint system
they are using. It can be free or paid for.
Among apps on the online store that we found useful to improve and ameliorate our work are
the following
 Event Slider
Which is a SharePoint APP that helped us to organize events in our portal. We needed this app
to manage events like knowledge sharing sessions or sport activities, club events...
The following figure is …

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 OneNote Class Notebook Creator
"OneNote is so much more than a piece of software, it is a framework for teaching and
learning."
--Rob Baker, Director of Technology, Cincinnati Country Day School
We added this app to the instructor portal so all the instructors would have access to setting
OneNote in their classes. Basically, this app creates a class notebook, which includes three types of
sub-notebooks
 Student Notebooks – private notebooks that are shared between each instructor
and their individual students. Instructors can access these notebooks at any time,
but students cannot see other students’ notebooks.
 Content Library – a notebook for Instructors to share course materials with
students. Instructors can add and edit its materials, but for students, the notebook
is read-only.
 Collaboration Space – a notebook for all students and the Instructor in the class
to share, organize, and collaborate. The following figure shows the home page of
the app
Figure 25 OneNote Class Notebook Creator
We have created a Multimedia course as example to demonstrate how this environment looks
like

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Figure 26 Example of course notes
 Mini Calendar Lite
Is a SharePoint App that provides event tracking on multiple OOB Calendars from the current
site?
6. SharePoint Online
SharePoint On-Premises VS. SharePoint Online (2013)
As with any on-Premises vs cloud based discussion, one of the most significant differences is
the impact on internal resources. On-premise solutions require an internal IT support structure
including people, hardware and software, or the use of a Managed Service Provider (MSP). Cloud
based solutions reduce the dependency on internal resources and typically provide better globally
deployed failover and redundancy features. The following table shows a comparison between
SharePoint-premises and SharePoint online (offered office 365)
On Premises Online

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 The SharePoint server farm is within the
corporate network.
 The IT Support team maintains the
SharePoint farm and regularly applies
Microsoft patches and updates.
 On premise Active directory is used for
authentication.
 Full access to use and customize any
SharePoint feature as needed.
 The SharePoint sites reside in the
Microsoft Data Centre (MDC).
 Microsoft applies the patch regularly.
 Microsoft’s global network of data
centers provides reduced latency and
high network bandwidth.
 Support for Client Side Object & App
model.
Table 13 SharePoint On-Premises Vs SharePoint Online
SharePoint Online Administration
Simple and unmatched control of security, settings, configurations, and content. Quickly
identify assets and implement configurations in bulk for efficient change implementation.
SharePoint Online provides a set of tools and web technologies that help users store, share and
manage digital information of an organization when they use Office 365. This hosted service is ideal
for working on projects, storing data and documents in a central location and share information.
SharePoint sites can help members of an organization to be more efficient and productive at work.

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A SharePoint Online Administrator can manage and maintain site collections, and enable the
features that work across site collections such as user and organizational profiles, the secure store,
Apps, Record Management, Business Connectivity Services and InfoPath Forms Services.
Managing Site Collection
A SharePoint 2013 Online site collection is a group of SharePoint sites that are organized
hierarchically. A site collection has one top-level site called as the parent site and a number of sub-
sites called child sites built within it. Site collections can include various types of sub-sites, including
team sites, meeting workspaces, document workspaces, blogs, and wikis. Along with the each sub
sites, it may contain libraries, lists, etc.
SharePoint Online Management Shell
SharePoint Online Management Shell is a Windows PowerShell module that enable a global
administrator in Office 365 to efficiently manage SharePoint Online users, sites, site collections, and
organizations.
SharePoint Online Backup and Restore
A site collection administrator can view and manage deleted items across a site collection from
the Recycle Bin and Second-Stage Recycle Bin pages. When items are deleted from the Site Recycle
Bin, they are sent to the Second-Stage Recycle Bin.
A user who deletes an item from a Recycle Bin can contact you to restore the item to its
original location.
Deleted sites are automatically sent to the Second-Stage Recycle Bin and can be restored only
by a Site Collection Administrator.
SharePoint Online Security
Security, rightly so, is a serious concern for companies using cloud-based solutions such as
Office 365. They present a change in how data is stored, with additional layers of control and access
taken away compared to the "traditional" "On-Premises" environment.
Some parts of the site may be restricted to some users and shouldn’t obviously not be seen by
an entire organization. What’s great about SharePoint is it supports this kind of granularity, with an

65
extensive security model. It allows administrators to configure security on many different levels, and
assign a wide variety of different permission levels.
Permissions
Permissions enable users to access resources that they need. For example, permissions enable
users to do something such as open an item in a library or create a sub-site. Often, single permissions
are grouped into a collection of permissions known as a “permissions level”. For example, if we want
to give someone permission to read items on our site, we must also give them permission to open the
page that contains the item. The Read permission level includes all the single permissions that a user
has to have read items.
6.7.1. Permissions and site structure
A site collection administrator configures the initial permissions settings for a site collection.
That is, the site collection administrator adds users to SharePoint groups. Each SharePoint group has
a permission level, and all users in the group are granted that same permission level. Through
permission inheritance, these settings (groups and permission levels) cascade down through the
hierarchy of the collection. The settings apply to all sites and all site content in the site collection.

66
Figure 27 Permissions Hierarchy
6.7.2. Permissions inheritance
By default, sub-sites and their content inherits the groups and permission levels of the sit above
them. A site inherits the groups and permissions form its parent.
If an administrator make a change in the parent site, its sub-sites and their contents
automatically get the same change.
Figure 28 Permissions inheritance
6.7.3. SharePoint groups
A SharePoint group is a collection of people - SharePoint users - who have the same
permission level. That is, everyone in the group has the same access on your site. Groups let you
manage access to your site for many people at the same time.
Here are some advantages of assigning permissions to groups
Helps administrator align the site structure and permissions with the requirements
of the organization
Streamlines site maintenance for site collection administrators and site owners

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Ensures that people performing similar tasks have the same levels of access
Helps you make sure that people have only the access they need, not more.
Figure 29 Groups in SharePoint
6.7.4. Permission levels
It is a good idea to assign permission levels to a SharePoint group, instead of granting
individual permissions. These combinations are what make the site function differently for different
users. They grant permissions for some to take certain actions, and prevent other users from doing
anything. For example, they can prevent some users from deleting documents on a site.
IV.Implementation of the application
1. ISET Portal

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Figure 30 ISET Portal Home Page Top
Figure 31 ISET Portal Home Page Bottom

69
Figure 32 Responsive Menu Closed
Figure 33 Responsive Menu extended

70
Figure 34 About Us Site Page
Figure 35 Forum Site Page

71
Figure 36 Contact Us Site Page
Figure 37 Administration Portal Documents management

72
Figure 38 Administration Portal add document
Figure 39 Departments Sub-site Home page

73
Figure 40 Computing Technology Site Page
Figure 41 DSI Site Page

74
Figure 42 L3 DSI 1 Site Page
4. Instructor Portal
Figure 43 Instructors Portal Tasks

75
Figure 44 Instructors Portal News Feed
5. Students Portal
Figure 45 Students Portal Edit Mode
V. Conclusion

76
SharePoint Online is becoming available to a much wider range of schools. It gives them the
means to push back the limits on learning and provides seamless home-school working and remove
barriers between teacher and learner.
SharePoint Online has the power and flexibility to respond to all these needs and more.
Crucially, because it is on the cloud, users can reach the portal at their permitted level with their own
password from any device that will get them online - computer, tablet, or phone. However, as any
other platform, SPO has its limits and boundaries such as storage limits, non-support of all type of
files, blocking the edit tool when the file is opened online…

77
Conclusion and Perspectives
Throughout this work carried out as part of my graduation project for obtaining the Degree in
Applied Informatics Technologies, our contribution was mainly focused on the analysis, design and
implementation of ISET Portal.
The process began with reviewing the current operations of our institute and identifying what
needs to be improved in the upcoming years.
We came up essentially with the importance of collaboration between the members of the
institute, the facility of accessing the resources, the good impact of communicating with all the
members about any topic within the limits of property.
We developed a collaborative educational environment in order to improve the educational
system in our institute while hoping it would be the first step towards extending this experience to
other universities.
The development of this portal allowed us to improve our professional skills in the field of
development of the information systems that we can qualify as rewarding. It gave us the opportunity
to develop our theoretical knowledge with a real case. Therefore, this project has opened up a
completely new world of new technologies and platforms that we were delighted to discover.
The challenge was big, especially when it comes to managing multiple technologies at once,
and at different levels of abstraction. Besides the technical knowledge, we could benefit of learning
in project management and development methodology.
The fact of working with the development team of “TenStep” helped us gain a considerable
experience in the collaboration area.
This work has achieved its goals, but like any other project, it cannot claim perfection. It needs
some extensions such as
making this portal accessible externally
extending the work done with the information technology departments to the other ones

78
Glossary
* Collaboration
Collaboration is working with others to do a task and to achieve shared goals. It is a recursive
process where two or more people or organizations work together to realize shared goals by sharing
knowledge, learning and building consensus.
* Project
A project is a temporary endeavor undertaken to create a unique product or service. Temporary
means that every project has a definite beginning and a definite end. Unique means that the product
or service is different in some distinguishing way from all other products or services. For many
organizations, projects are a mean to respond to those requests that cannot be addressed within the
organization’s normal operational limits.
* Responsive
Responsive web design (RWD) is an approach to web design aimed at crafting sites to provide an
optimal viewing and interaction experience—easy reading and navigation with a minimum of
resizing, panning, and scrolling—across a wide range of devices (from desktop computer monitors
to mobile phones)
* Team
A group of people with a full set of complementary skills required to complete a task, job, or
project.
* Web Portal
A web portal is most often one specially designed Web page that brings information together from
diverse sources in a uniform way. Usually, each information source gets its dedicated area on the
page for displaying information (a portlet); often, the user can configure which ones to display.

79
Annex
I. Permissions Table
Permissions in SharePoint Online
Permission
Level
Description Permissions included by default
View Only Enables users to view application pages.
The View Only permission level is used
for the Excel Services Viewers group.
 View Application Pages
 View Items
 View Versions
 Create Alerts
 Use Self Service
Site Creation
 View Pages
 Browse User Information
 Use Remote Interfaces
 Use Client Integration
Features
 Open
Limited Access Enables users to access shared resources
and a specific asset. Limited Access is
designed to be combined with fine-
grained permissions to enable users to
access a specific list, document library,
folder, list item, or document, without
enabling them to access the whole site.
Limited Access cannot be edited or
deleted.
 View Application Pages
 Browse User Information
 Use Remote Interfaces
 Use Client Integration
Features
 Open
Read Enables users to view pages and list
items, and to download documents.
Limited Access permissions, plus
 View Items
 Open Items
 View Versions
 Create Alerts
 Use Self-Service Site
Creation
 View Pages

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Permissions in SharePoint Online
Contribute Enables users to manage personal views,
edit items and user information, delete
versions in existing lists and document
libraries, and add, remove, and update
personal Web Parts.
Read permissions, plus
 Add Items
 Edit Items
 Delete Items
 Delete Versions
 Browse Directories
 Edit Personal User
Information
 Manage Personal Views
 Add/Remove Personal Web
Parts
 Update Personal Web Parts
Edit Enables users to manage lists. Contribute permissions, plus
 Manage Lists
Design Enables users to view, add, update,
delete, approve, and customize items or
pages in the website.
Edit permissions, plus
 Add and Customize Pages
 Apply Themes and Borders
 Apply Style Sheets
 Override List Behaviors
 Approve Items
Full Control Enables users to have full control of the
website.
All permissions
Table 14 Permissions Reference

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II. Groups
Group name Default permission level Description
Visitors Read Use this group to grant people Read permissions to the SharePoint site.
Members Edit Use this group to grant people Edit permissions to the SharePoint site.
Owners Full Control Use this group to grant people Full Control permissions to the SharePoint site.
Viewers View Only Use this group to grant people View Only permissions to the SharePoint site.
Table 15 Default SP 2013 Groups
III.SharePoint Online
Benefits of using lists in SharePoint Online
 Web parts SharePoint includes Web Parts that provide simple methods for managing the
data. If the data was stored in a database, it would require custom user interface components
to access it and manipulate it.
Also, specialized skills are required to design, implement, and maintain a custom database.
 Is easy to use
 Workflow Another advantage of using lists is that custom workflow and event handlers can
easily be registered to them.
 Flexibility lists can contain links (URLs) to other SharePoint pages that contain
information, documents, or emails related to the project.
No compatibility issues
 Views it can be used to specify
 Can be editable by multiple users at the same time
Disadvantages
 Can’t Handle complex data relationships
 Can’t Handle large numbers of items

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References
Master pages and templates
 SharePoint 2013 Design Manager
https//spasipe.wordpress.com/2012/11/15/sharepoint-2013-construire-une-masterpage-
a-laide-du-designer-manager/
 Bootstrap themes
https //bootswatch.com/
 Changing the look of sites on SharePoint Online http
//blogs.technet.com/b/uspartner_ts2team/archive/2013/10/28/easily-brand-your-
customer-s-sharepoint-online-sites.aspx
Planning
 Learning About Scrum
http //scrummethodology.com/
www.scrum.og
 BPMN Course
http
//introductionbpmn2.0.voila.net/co/Introduction%20au%20BPMN%202_0%20.html
 YouTube Channel for Visio training videos
https //www.youtube.com/channel/UCdGsPUeucCfg-ORg8TMM2Ww
 Workflow modeling with Visio
https //blogs.office.com/2012/11/12/sharepoint-2013-workflows-in-visio/
Office 365 and SharePoint online
 About O365 University
https //products.office.com/en-us/university
 Online Apps for SharePoint
https //store.office.com/appshome.aspx?productgroup=SharePoint
 https //www.youtube.com/channel/UCdzwhk1YXyxKKx6bvN1wyfw

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 About Workflow
https //support.office.com/en-za/article/Overview-of-workflows-included-with-
SharePoint-d74fcceb-3a64-40fb-9904-cc33ca49da56?ui=en-US&rs=en-ZA&ad=ZA
 Training videos on YouTube Channel for SharePoint https
//www.youtube.com/channel/UCny_XVsGW4T0vuvXFZVEENQ
https //www.youtube.com/user/SharePointRax

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