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![North Carolina [A] law firm may use SaaS if reasonable care is taken to minimize the risks of inadvertent disclosure of confidential information and to protect the security of client information and client files. A lawyer must fulfill the duties to protect confidential client information and to safeguard client files by applying the same diligence and competency to manage the risks of SaaS that the lawyer is required to apply when representing clients.](https://image.slidesharecdn.com/ipadsandothertablets-111221105935-phpapp02/75/iPads-and-other-tablets-for-Legal-Aid-42-2048.jpg)
Uploaded byJane Ribadeneyra
iPads and other tablets for Legal Aid
The document discusses the use of tablets like iPads by lawyers and law firms. It provides statistics on tablet usage among attorneys and breakdowns of device platforms and mobile traffic sources. It also outlines tablet options, accessories, connectivity options and costs, productivity apps, legal research tools, remote access and meeting options, and security considerations for using tablets. Finally, it discusses the consumerization of IT and brings in tablets, as well as ethics and policy issues related to lawyers' use of new technologies.
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iPads and other tablets for Legal Aid
- 1. iPads and OtherTablets: David Bonebrake, Glenn Rawdon & Jane Ribadeneyra Legal Services Corporation Tech Tools or Toys?
- 2. Tablet Use ByLawyers 15% of Lawyers Use Tablets 26% of Attorneys in Large Firms (500+) 13% Use iPads Source: ABA Technology Survey, taken Jan-May, 2011
- 3. Where is MobileTraffic Coming From? 46.8 percent of iOS device traffic now comes from iPads, while 42.6 percent comes from iPhones. iPad – 97.2% of all Tablet Traffic Device Platforms Share (%) of Non-Computer Traffic Apple iOS 58.5% Google Android 31.9% RIM 5.0% Other Platforms 4.6%
- 4. Tablet Options iPadAndroid Windows Blackberry Kindle Fire
- 5. Accessories Bluetooth KeyboardStylus Cover Adapters – VGA, Digital AV (HDMI), Camera Card
- 6. Connectivity Options WiFiLocal Router Hot Spots Tethering Wireless Data Plan (Verizon, AT&T, Spring, T Mobile) Typical charges $19.99 for 1GB of data $34.99 for 3GB of data $49.99 for 6GB of data $79.99 for 12GB of data $10/GB overage charges
- 7. Connectivity – MobileCitizen For only $120/year per account, plus hardware costs, Mobile Citizen will provide a school or nonprofit organization with super fast mobile Internet. You choose the modem solution that best fits your needs. All connections include unlimited data usage, no download speed cap and upload speeds to 1.0 Mbps.
- 8. Productivity Apps QuickofficePro HD Pages (Apple) Office² HD Documents To Go® Premium - Office Suite
- 9. Google Docs GoogleDocs is available as an app on your Android tablet. With this app, you can access and edit your docs without having to use your browser.
- 10. Android Apps –Office Suite Pro Supports MS Office Word, PowerPoint, and Excel Also PDF, EMI, and ZIP file formats Connects to remote sites such as Google Docs
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- 14. iPad Apps forLawyer Black’s Law Dictionary
- 15. iPad Apps –Exhibit A Trial Pad Easily import all your documents and media Supports images, PDFs and .mov video files Move, rename and delete documents with one touch Present documents using VGA adaptor Fast one-touch toolbar Pan, zoom, highlight, use color pens or laser pointer tool
- 16. iPad App –Trial Pad
- 17. iPad Apps –Law Stack LawStack comes preloaded with the following: US Constitution Federal Rules of Civil Procedure Federal Rules of Criminal Procedure Federal Rules of Appellate Procedure Federal Rules of Evidence Federal Rules of Bankruptcy Procedure
- 18. iPad and DroidApps - Evernote
- 19. iPad App –Air Display
- 20. iPad App -Penultimate Penultimate gives you the fast, tactile gratification of writing on paper, with digital power and flexibility. Take notes, keep sketches, or share your next breakthrough idea -- in the office, on the go, or home on the sofa.
- 21. iPad App –Dragon Dictation Dragon Dictation 2.0 is an easy-to-use voice recognition application powered by Dragon NaturallySpeaking that allows you to easily speak and instantly see your text content for everything from email messages to blog posts on your iPad™, iPhone™ or iPod touch™.
- 22. Android App -FlexT9 FlexT9 uses a unique four-in-one virtual keyboard design that enables you to seamlessly switch between the input modes you use most - Speak. Trace. Write. Tap. FlexT9 includes Dragon Dictation.
- 23. Legal Research -WestlawNext All the same WestlawNext features, customized for the iPad Run searches with WestSearch and filter the results Add notes and highlighting to documents Save and view documents offline Access research history, favorites, and frequently used content Browse content Organize folders
- 24. Legal Research –Lexis Advance Integrated results from the open Web: Users can search the open Web along with content from the LexisNexis® services simultaneously. Workplace Carousel: A visual and intuitive carousel interface enables the user to store search history, save recent and favorite filters, access work folders, set up alerts and access customer service. Legal Issue Trail: LexisNexis intelligence helps users find and cite connections between cases that may not be obvious, ensuring that research is complete. Mobile access: Users can access Lexis Advance on the go via mobile browser or through native Apple® iPhone® and iPad® applications.
- 25. Remote Connections -Skype Device to device – free Land lines and mobiles phones from 1.2¢ per minute Supports video
- 26. Remote Meetings SkypeGotoMeeting WebEx Fuze Meetings Facetime
- 27. Remote Access JumpDesktop (Remote Desktop) SharePlus: SharePoint Mobile Client Splashtop Citrix Receiver LogMeIn Ignition
- 28. iPad/Tablet Limitations Trackchanges OCR Others?
- 29. Security on iPadiPad data is encrypted automatically Erase Data feature after ten attempts to enter passcode
- 30. Protect Your Tablet– The Basics Set a passcode Activate auto-lock Limit passcode attempts Know your apps
- 31. More Security TipsSet up a tablet location service Password protect documents Use a VPN
- 32. Consumerization of ITMore users are bringing in their own devices, mainly smartphones and tablets Users expect these devices to be usable in the workplace
- 33. Benefits Better technology+ technology ownership Employees with tablets are often top contributors Potential for improved work-life balance
- 34. How to RespondDevelop new policies and IT skills to support tablets Train users on adopting better security practices so that the firm's data is protected
- 35. How to Respond- Outsource Look to enterprise cloud solutions for email, calendaring, document management and other functions Consider a web-based case management system that can be accessed through the browser and hosted off-premise
- 36. Ethics 20/20 ABAcommission covering a broad range of issues affecting the practice of law, including client confidentiality and lawyers' use of new technologies.
- 37. Two Proposals ComprehensiveWebsite Model Rules Changes
- 38. Model Rule 1.6Rule 1.6 Confidentiality of Information (a) A lawyer shall not reveal information relating to the representation of a client unless the client gives informed consent, the disclosure is impliedly authorized in order to carry out the representation... (c) A lawyer shall make reasonable efforts to prevent the unintended disclosure of, or unauthorized access to, information relating to the representation of a client.
- 39. Factors The sensitivityof the information The likelihood of disclosure if additional safeguards are not employed The cost of employing additional safeguard The difficulty of implementing the safeguards The extent to which the safeguards adversely affect the lawyer’s ability to represent clients (e.g., by making a device or important piece of software excessively difficult to use)
- 40. What It AllMeans
- 41. Recent State EthicsOpinions North Carolina Pennsylvania
- 42. North Carolina [A]law firm may use SaaS if reasonable care is taken to minimize the risks of inadvertent disclosure of confidential information and to protect the security of client information and client files. A lawyer must fulfill the duties to protect confidential client information and to safeguard client files by applying the same diligence and competency to manage the risks of SaaS that the lawyer is required to apply when representing clients.
- 43. Pennsylvania Yes. Anattorney may ethically allow client confidential material to be stored in “the cloud” provided the attorney takes reasonable care to assure that (1) all such materials remain confidential, and (2) reasonable safeguards are employed to ensure that the data is protected from breaches, data loss and other risks.
- 44. Resources iPad atWork – by David Sparks Includes 24 chapters of app recommendations, tutorials, workflows, and advice iPad for Business www.apple.com/ipad/business App Advice - http://appadvice.com iPad in One Hour for Lawyers – by Tom Mighell Also iPad for Lawyers Blog at: http://ipad4lawyers.squarespace.com Podcast http://bit.ly/ipadsforlawyers
- 45. Resources Cont’d OfficeSuite Pro - http://www.mobisystems.com/android_office/ Trial Pad - www.trialpad.com Exhibit A - http://lecturaapps.com/ Evernote - http://www.evernote.com/ Air Display - http://avatron.com/apps/ Penultimate - http://www.cocoabox.com/penultimate Westlaw Next - http://store.westlaw.com/westlawnext/useit/mobile/ipad.aspx Lexis Advance - http://www.lexisnexis.com/newlexis/advance/ MobileCitizen - http://mobilecitizen.org/service-plans-equipment
Editor's Notes
- #3 13% of lawyers use an iPad 15% of respondents say that they use a tablet device for law-related tasks away from their primary workspace. For large firms with more than 500 attorneys, that number rises to 26%. Of the 15% of all attorneys who use a tablet device, 89% report that they use an iPad, 8% report using Android, 4% said "other" and 3% said that they did not know. (Is it really possible for an attorney to use an iPad and not know that they are using an iPad? I'm guessing that most of those 3% are not iPad users.) Using the same assumptions that I used above, 15% of a million attorneys is 150,000 attorneys, so that suggests that around 130,000 attorneys in the U.S. use an iPad. Keep in mind that this survey took place from January to May. I know a lot of attorneys who waited to get a tablet until the iPad 2 was released in March, and it was hard to even get one until April. Thus, some attorneys who answered the survey during the first few months of 2011 as if they did not have a tablet may now own an iPad 2, which would make the 15% and 89% figures too low. For those using a tablet, the top uses reported were Internet (83%), E-mail (73%), Calendars (51%), Contacts (44%), GPS/Maps (33%) and Mobile-specific research apps (32%).
- #4 Source: comScore Device Essentials; Browser Based Page Views from August, 2011 for U.S. Home and Work locations Comscore, October 10, 2011 report: Digital Omnivores: How Tablets, Smartphones and Connected Devices are Changing U.S. Digital Media Consumption Habits. To download a complimentary copy of the report, Digital Omnivores, please visit: http://www.comScore.com/DigitalOmnivores .
- #8 http://mobilecitizen.org/service-plans-equipment
- #9 Quickoffice Pro HD - With integrated access to remote services like MobileMe, Dropbox, Google® Docs, Egnyte, Box.net, Huddle, SugarSync, Evernote, and Catch you can get the files you need from the cloud. Normally $25 – usually on sale for $14.99. Create, edit and share Microsoft® Word, Excel and PowerPoint files Get continuous and convenient mobile access to remote storage services Access and manage email attachments with the most popular file formats Get to your files remotely via cloud storage services (MobileMe, Dropbox, Google® Docs, Egnyte, Box.net, Huddle, SugarSync, Evernote, and Catch) Share files using Facebook, Twitter, LinkedIn, Yammer, Docstoc, Slideshare, and Scribd Transfer files through WiFi or via iTunes® using USB Open attachments from your native iPad email client Print to PDF easily.
- #11 http://www.mobisystems.com/android_office/
- #12 Dropbox - Bring your files with you when you're on the go; add files to your Favorites for fast, offline viewing; and share freely with collegues.
- #13 DropbTo give you an idea how this works, when you're working on a file at the office you can save that file into the Dropbox folder Your document is then saved into Dropbox and from there syncs up with the Dropbox cloud so it can be accessed from other devices. Slide 2
- #14 When you open your iPad you can view the document with an application like Quick Office or Goodreader You can also use the star button to favorite the documents and it will be viewable offline as wel
- #18 Can add for a fee: Looking for more? ✓ Code of Federal Regulations ✓ United States Code ✓ California Codes ✓ Florida Codes ✓ Texas Codes ✓ Delaware Codes ✓ New York Codes ✓ Virginia Codes ✓ Many more...
- #19 Evernote - http://www.evernote.com/
- #20 Air Display - http://avatron.com/apps/
- #21 Penultimate - http://www.cocoabox.com/penultimate
- #22 http://www.nuancemobilelife.com/
- #23 http://www.nuancemobilelife.com/android/flex.html
- #25 http://www.lexisnexis.com/newlexis/advance/
- #28 See App Advice for reviews – LogMeIn is most expensive, but not highest reviewed.
- #30 iPad Encryption – need your passcode/password to unencrypt your data. If you lose your iPad and it is passcode enabled, the data stored on it would be very difficult to access, b/c it’s encrypted – they would need to know your passcode. Have to turn on the Erase Data feature to enable it. Could be different if your iPad is connected to an office network that has a different number of permitted failed logins.
- #35 I undestand that that flexibility might not be there for programs, so I'll come back to that in a second...
- #45 David Sparks is a lawyer – also has a blog MacSparkey.com iPad at Work on Apple site - Learn about the built-in features and powerful apps that make iPad a whole new kind of device for business. Integration – how to connect to a VPN, setup a Microsoft Exchange Active Sync Apps for Business App Advice – Blog with reviews that are sorted by category – Remote Desktop, Meetings, Documents.