The document provides tips for departments to clean up their content in October, coinciding with Halloween, and encourages sharing results on Yammer for a chance to win a prize. It emphasizes the importance of managing outdated information to reduce legal risks and improve efficiency, and promotes workshops for detecting duplicate files. The passage also highlights the transition to OneDrive for business-related content and reminds departments to regularly eliminate unnecessary files.

1. Trick or Treat
Whether you’re in the ECM, or preparing for deployment,
here are some tips for keeping your content clean!
Is your department having a cleanup in October?
Share your results (maybe post a picture) on Yammer and
we’ll enter you into a drawing for a fun Halloween basket!
While ghosts, goblins, and ghouls are unnerving,
bad content is far scarier. Halloween is the perfect time to uncover what
spooky information assets may be lurking in your workspace
Let us know how we can help you defeat all your content demons
Happy Halloween from the ECM Team!
Beware of Zombies
Clean out the
Cobwebs
Search for Skeletons
in Your Closet
Don’t Let Bad
Content Haunt You
Learn What’s Lurking
in Your Content
Information kept past its
retention creates legal risk and
business inefficiencies
The ECM helps automate
Information Management
practices including retention,
reducing SRP risk, and
improving work efficiencies
Make sure you are
eliminating trivial files
regularly
Examples:
- Draft files of final content
- Convenience copies, no
longer used
- Screen shots
- Personal pictures
When was the last time you
cleaned out your files?
Who knows what outdated
content might be creeping into
your workspace?
Don’t let duplicate files linger in
your workspace. Make sure you
are only keeping the most
accurate copy of your working
documents.
If you’re NOT in the ECM:
Sign up for one of our Duplicate
File Detective Workshops
Deploying Lane 3 – Wave 3:
The ECM Team is reaching out to
schedule your department clean-
up session
If you’re IN the ECM:
Make sure your migrated content
is deleted from the Fileshare and
other repositories!
Be sure to schedule REGULAR
cleanups with your department
With a little hocus pocus you
can easily commit to better
Information Management
practices
ONEDRIVE is
replacing MySites
and Y Drives for
business-related
content
Examples:
- Resumes
- Employee accomplishments
- Development plans
Learn more about OneDrive
Outdated
information
assets are
an
SRP LIABILITY
If you’re not in the ECM:
Find your RETENTION using
this search tool
If you’re in the ECM:
Learn how to make sure you’re
updating event-based status for
disposition
Don’t let
bad
content
haunt
you!