The document discusses an improved custom workflow inquiry and approval application (p5598001) for enhancing the workflow approval process in Oracle JD Edwards EnterpriseOne. It provides an intuitive interface for users to easily locate and approve workflow instances, along with detailed information accessible for decision-making. Key features include inquiry by approval status, displaying work order details, and notifying users via confirmation emails upon approval or rejection.

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THE PREMIER GROUP
Improving the JDedwards
EnterpriseOne Workflow
Approval Process

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THE STANDARD PROCESS TASK MONITOR FOR WORKFLOW
Oracle JD Edwards EnterpriseOne provides the application Process Task Monitor P98860 to track the
Workflow instances in the Menu G02 – Workflow Management
Using the P98860 application provides very basic data that is not quite adequate when many daily
transactions are processed.

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In order to get detailed information need to expand the instance
When there are several WorkFlow processes activated, locating and approving Workflow transactions is
quite difficult using the JDE Work Centre.

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AN IMPROVED CUSTOM WORKFLOW INQUIRY AND APPROVAL APPLICATION
The custom application P5598001 improves the approving experience for Workflow Users using JDE
EnterpriseOne.
The custom application Workflow Inquiry provides an intuitive interface to locate and approve
Workflow instances.
Selecting Approval types and Document types
On the header provides inquires by status, approval type or document types.

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Inquiring the approval history
By selecting: Approval Status <ALL> for a specific Work Order the approval history is displayed
Inquiring the Work Order Part List
By select the row or clicking on document number, the part list is displayed

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Extra information available in the Grid
The grid shows very useful information regarding the Work Order like Originator, Failure Description,
Estimated Labor, Estimated Material, and Estimated Amount for Cost Approvals, Work Order Type and
Work Order Status.
Approving the Workflow Instance
By selecting the row: Approve Work Order, the application will dispatch the approval process.

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Accept or Reject the Workflow instance will post a confirmation email and the optional reason will be
attached to the email.
Email sample:

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Approval Error
When a user intends to approve a Workflow Instance where the approver is not included in the
distribution list, then an error is displayed.

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Work Order Status Change
The Work Order will advance to next status in the case of all approvers in the Distribution List had acted
upon.
In case the Work Order keeps the status unchanged, find who other approvers are in the distribution
list, to act upon: Select the Document Number, select Approval Status: Active.
When a Work Order is delegated
If the Work Order was delegated to another employee, a new action from the responsible is required
and the Work Order status will not changes unless the new assignee acts upon.
By inquiring as explained in the previous section, you can find who is user in the approval list.

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Sergio Vargas
Sr. Technical Consultant
Premier Group
5201 Blue Lagoon Drive
5th Floor - Suite 560
Miami, FL 33126
Sergio_vargas@premierway.com
Telephone +1-305-567-3188
linkedin.com/in/sergiovargascnc/