This document describes how to use Microsoft Flow to import rows of data from an Excel file into an existing SharePoint list. The Flow gets rows from a table in an Excel file stored in OneDrive and uses data operations to map the columns to variables that are then used to create new items in the SharePoint list. Choice and person fields in the list can be populated by entering custom values from columns in the Excel file. The Flow allows adding new rows but does not update existing items in the SharePoint list.

1. 12NOV2018
//Peter Heffner
How to import Excel rows
into a SharePoint list with
Microsoft Flow
Intranet Solution Specialist

2. About
This presentation describes how to import rows of an Excel file into an
existing Sharepoint list with Microsoft Flow
It addes rows to a list.
It does NOT update existing items in the Sharepoint list
(However, that would also be possible)
Data has to be in Excel format (CSV doesn‘t work)
Data has to be defined as a table
Order of columns doesn‘t matter
Person fields work with email addresses and „lastname, firstname“

3. The Sharepoint List

4. The Excel file
Data is formatted as a Table.
The Excel file is saved on a OneDrive

5. The Flow – Get rows
Create a new Flow from blank
Here I chose to trigger the Flow manually
Next I add the Excel „Get rows“ action and specify the Excel file and the
desired table

6. The Flow – Set variables
Next add the data operation „Compose“ as an action.
The „Apply to each“ is then automatically added
Rename your Compose for easier mapping later on
Select which Excel column should be assigned to the compose

7. The Flow – data operation „compose“
Then add more „compose“ to
assign the othe columns.
Skip what is not needed.
Tip:
You don‘t need to do that for
Choice- or Person fields

8. Create SP item
As the last action add „Sharepoint - Create Item“
and assign the variables

9. The Coice field
The Choice field is slightly different.
Chose „Enter Custom Value“ and select the Excel status column

10. The Flow
Also for the Person fields, chose
„Enter Custom Value“ and select
the Excel column
In fact, you wouldn‘t need to
compose those variables for
lookup fields like Choice or Person

11. Done!
Run the Flow!

12. This guide is accurate at the time of publication.
Due to future updates for Office 365 applications, it can happen that these
instructions are not that accurate at some point of time.
Thank you
//Peter Heffner
Disclaimer