The document analyzes the current interlibrary loan system and proposes recommendations for a new system. The current system involves multiple departments gathering, checking out, and shipping requested materials. The document recommends creating an invoice form to better manage requests made through a shared catalog system. It presents models and schedules for implementing the new system, which is estimated to reduce processing time for certain requests by 50%.

1. IU Interlibrary Loan: Systems
Analysis of Info Express
By Lucas Huff, Christopher Callahan,
and Nina Collins

2. Current System
• Inter-Library Loan Department and Shipping and
Receiving Department
• Requested materials gathered by ILL staff and
checked out to client libraries*
• Materials are then placed on shelves until pickup
by Shipping and Receiving Department
• Shipping and Receiving Dept. packages materials
and generates shipping labels using Info Express
online label creation tool
• Shipments are sent out

3. Current System—Steps For Delivery

4. Current System—Steps For Delivery
Cont’d

5. Current System—Steps For Delivery
Cont’d

6. Current System—Steps For Delivery
Cont’d

7. Current System—Artifact Model
Pick up Date
Shipped From
Destination
Library Type Choose Library
Parcel Type
Notes

8. Current System—Steps For Delivery
Cont’d

9. Current System—Flow Model

10. Current System—Sequence Model

11. Current System—Sequence Model

12. Current System—Sequence Model

13. Current System—ER Diagram
*
*
1
*
• The current integrated library system. The
SHARE symbol creates a many to many
relationship

14. Recommendations—New System
• Accountability Measures
– leave initials on labels
• Create an Invoice form to handle requests that
are made using the SHARE symbol
– Manage the many to many relationship in the ILS
– Check Banned Library List
– Double check the address of Client Libraries

15. Recommendations—New System--Models
Library materials User Library
*
(Iliad) * * (OCLC)
* SHARE Invoice
Invoice (Iliad)
(Iliad)
1 1
Invoice #
Library Materials
Library Materials
1 Specific User
User Library * Library

16. Recommendations—New System--Models
• #new invoice artifact model here

17. New System—Cost Benefit Analysis
• The New Invoice form will be built upon
already existing software by existing IT staff
• Cost: 1 IT staff member @ 20% FTE for 6
weeks to create form
• Benefits: Will reduce the time needed to
handle SHARE requests by 50%*

18. Implementation Schedule
• Activities and Schedule
Task Name Start Date End Date
Create Invoice Form 05/07/12 06/22/12
Meet with IT Staff--Suggest Project 05/07/12 05/08/12
IT Staff Prepares Mock-up 05/09/12 05/16/12
Meet with IT Staff--Present Mock-up 05/18/12 05/18/12
IT Staff Codes Invoice Form 05/21/12 06/22/12
IT Staff Presents the final version to DDS Department 06/22/12 06/22/12
Implement New Invoice Form 06/25/12 07/13/12
Install New Form 06/25/12 06/26/12
Test Run 06/27/12 07/06/12
Go Live 07/09/12 07/13/12

19. Implementation Schedule

20. Acknowledgments