ICAERUS Open Call Preparation Webinar.pptx

Innovations and Capacity building in Agricultural Environmental and Rural UAV Services
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ICAERUS Open Call Preparation Webinar
ICAERUS Open Call Preparation | Webinar | 9 June 2023
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www.icaerus.eu

www.icaerus.eu
Agenda
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9 JUNE 2023 OPEN CALL PREPARATION WEBINAR
At a glance
Open Calls
The Push Open Call
Proposal
Frequently asked
questions
The structure, budget and
aspects to address & useful
information
An overview of all Open Calls
scheduled for the ICAERUS
project and how to apply
An overview of the
ICAERUS project

www.icaerus.eu
The ICAERUS project
at a glance
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OPEN CALL PREPARATION WEBINAR
9 JUNE 2023

www.icaerus.eu
Who we are
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ICAERUS Consortium
✔ 3 European
research institutes
and universities
✔ 6 industry
stakeholders and
technology SMEs
✔ 4 NPOs
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www.icaerus.eu
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ICAERUS Conception & Vision
A game-changer for the use of drones in rural areas
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Main Objective
The ICAERUS vision is to explore opportunities and provide
a more complete and interconnected account of the potential
and impact of drones as multi-purpose vehicles in EU
agriculture, forestry and rural areas.
The aim of ICAERUS is to showcase and support, through
application, the effective, efficient and safe deployment of
drones as well as, identify the risks and added values
associated with their use.
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● The ICAERUS Platform
● Drone Market Landscape
● Drone Data Analytics Library
● ICAERUS Use Cases and Open Call Trials
● Socio-economic and Environmental Impact
Assessment (SEIA) Results
● Inclusive Business and Governance
Models
● ICAERUS Academy
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The ICAERUS
results
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ICAERUS Use Cases
& Open Call Trials
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ICAERUS
Open Calls overview
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ICAERUS Open Calls in numbers
This presentation is solely for information purposes and thus cannot be considered as legally binding
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ICAERUS
PUSH Open Call
for Innovation
Development (ID)
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PUSH Open Calls
for Innovation Development (ID):
an overview
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Dates
of the OCs
Funds
480k € in total;
240k € per OC;
Up to 60k per winner
Projects
to fund
Duration
of sub-projects
12 months,
divided in 3 phases:
Design, Development,
Market
OC1: April 2023
OC2: February 2024
8 in total
4 per Open Call
€
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PUSH Open Calls
for Innovation Development (ID):
who can apply?
Eligibility criteria:
• Either SME or RI (technology
developers);
• Single applicants;
• Alignment with the Open Calls’
objectives;
• Legal entity in eligible ΗΕ country;
• Proposal not pre-submitted in the
other OCs;
• Proposed work to be carried out after
the selection process;
• Submission performed timely and in
accordance with the rules.
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Targeting:
• Drone manufacturers
• AI and IoT companies
• Research institutes (RI)
• Start-ups and SMEs exploiting (big) data
01
Attract stakeholders to:
• deliver and exploit drone-related data sets
which allow the assessment of technical and
non-technical hypotheses
• develop ideas, concepts and prototypes,
which can then be introduced to the market
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PUSH Open Call 1 for ID: Timeline
Open for
submission
Apr - July
2023
Contracting
Oct 2023
Submission
DEADLINE
Jul - Sept
2023
Phase 2
Development
Jan 1 – Jul 31 2024
M03-M09
Phase 3
Market
Aug 1 – Oct 31
2024
M10 – M12
Phase 1
Design
Nov 1 – Dec 31
2023
M01-M02
Implementation – 12 months
Eligibility
check &
Evaluation
July 11, 2023
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ICAERUS
PULL Open Calls
for Farming, Forestry and
Rural Challenges (FFRC)
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PULL Open Calls
for Farming, Forestry and Rural Challenges
(FFRC): an overview
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Dates
of the OCs
Funds
600k € in total;
300k € per OC;
Up to 50k per winner
Projects
to fund
Duration
of sub-projects
12 months,
divided in 3 phases:
Design, Development,
Market
OC1: September 2023
OC2: July 2024
12 in total
6 per Open Call
€
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PULL Open Calls
for Farming, Forestry and Rural Challenges (FFRC):
who can apply?
Eligibility criteria:
• End-users (agri-food producers,
environmental monitoring entities,
rural communities);
• Single applicants;
• Alignment with the Open Calls’
objectives;
• Legal entity in eligible ΗΕ country;
• Proposal not pre-submitted in the
other OCs;
• Proposed work to be carried out after
the selection process;
• Submission performed timely and in
accordance with the rules.
03
Targeting end-users in:
• Agricultural production
• Environmental monitoring
• Rural communities
01
Stakeholders to utilize drones
and services to address:
• Individual commercial needs (e.g., crop
production, early warning systems…)
• Community-related issues (e.g., disaster
risk reduction, forest/wildlife conservation…)
02
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PULL Open Call 1 for FFRC: Timeline*
Open for
submission
Sep – Nov 2023
Contracting
Feb 2024
Evaluation
Dec 2023 - Jan 2024
Pitching
event
Mar 2024
Phase 2
Development
Jun – Dec 2024
M03-M09
Phase 3
Market
Jan – Mar 2025
M10 – M12
Phase 1
Design
Apr 2024 – May
2025
M01-M02
Implementation – 12 months
* Important note: The given information about the
Open Calls is indicative and will be specified at later
stage. It can’t be considered as legally binding.
9 JUNE 2023

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ICAERUS
Open Call
Application
Overview
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Open Call Hub
a platform dedicated to the Open Calls
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Α platform created and run by Foodscale Hub - a tool to:
✓ Select external evaluators.
✓ Collect the applications submitted by the Open Call
participants.
✓ Have the applications reviewed and marked by the
evaluators.
✓ Create the rank list that determines the applications to be
funded within the Open Call.
✓ Communicate transparently with all applicants and reviewers.
9 JUNE 2023

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Submission
roadmap
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Please check all
Open Call
documents and
timeline.
Based on the Open
Call, please check
the specific
eligibility criteria
Submit the
application
on time!
(July 11, 2023!)
Register/create an
account on the
Open Call Hub
Prepare the
application, fill in
all the necessary
information
Once the Open Call is closed,
eligibility check of your application
will be performed and further
processed (either sent to evaluation
or rejected in case it is ineligible)
ICAERUS
Open Call
Launch
ICAERUS
Open Call
evaluation
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Evaluation process - Award criteria (1)
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Each criterion can take a score from 1 to 5 with a threshold
of 3 points in each category and 12 points in total.
1. Concept and feasibility
2. Technology readiness and
innovation development
3. Impact and exploitation
4. Organisational capacity and
allocation of resources
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Evaluation process - Award criteria (2)
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In case consensus is not
reached after the remote
evaluation by the external
experts, an interview of the
applicant by the Advisory Board
will be conducted.
Weighted
criteria
40%
Confirmation of
proposed
targets/
technology
Viability of
proposed
business model
30%
Reliability to reach
exploitation
milestones
30%
In case of the redress request:
This procedure is concerned
with the evaluation and/or
eligibility checking process. The
committee will not call into
question the scientific and/or
technical judgement of
appropriately qualified experts.
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Evaluation process – External evaluators
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▪ 2 evaluators will be assigned per
proposal
▪ Each evaluator can evaluate up to 4
proposals per day
▪ Expression of interest to become an
evaluator → stay tuned and apply!
External Evaluators
No connection with the ICAERUS consortium:
External evaluators and applicants in the Open
Calls should be independent.
Conflict of interest
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Implementation phases of sub-projects
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Deliverable:
Activity plan
30%
Deliverable:
Results demonstration
50%
Deliverable: Report on
market associated activities
20%
M01-M02
Design
M10-M12
Market
M03-M09
Development
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Most Frequently
Asked Questions
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Is co-funding by the applicant
required or is the budget full
covered?
The whole requested budget (within limits set in the ICAERUS Open Call
Kit) is fully covered by the ICAERUS Open Call, so there is no need for co-
funding.
However, the additional commitment of own funds (or other funds, public or
private) is a positive signal of the commitment of the applicant towards the
sustainability of project results and it will be assessed by evaluators.
Where can I find more details on the
Open Call?
Any guide for applicants?
ICAERUS PUSH 1 Open Call Kit (with all relevant documents and instructions)
can be found on the ICAERUS project website (http://icaerus.eu/open-calls/)
FAQs
Is being a registered entity and
having a VAT number mandatory
to apply?
In order to apply and to be eligible for the ICAERUS Open Call, an entity
has to be registered and have a valid VAT number (officially obtained
which could be found in the business registry (or other institution) of a
country).
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Are organisations established in
UK eligible for participating to the
ICAERUS open call?
● Participants established in the UK are eligible to apply to the ICAERUS open
call.
● However, the UK should have first signed the association agreement and be
considered as an associated country to Horizon Europe.
● If at the moment of the signature of the contract between the open call winner
and the ICAERUS consortium, the UK is not yet an associated country, the
open call winner who is established in the UK will not be eligible for receiving
funds from ICAERUS open call.
FAQs
How many applications one entity
can submit? And how many of
them can be selected for funding?
According to Section 3.2 of our Applicants' Guide:
● Only one proposal per applicant can be selected for funding.
● Applicants that receive funding within one Open Call are not eligible to apply
for additional funding in other ICAERUS Open Calls.
● In case an applicant submits more than one proposal within the same call
and both (all) of them are shortlisted for funding, only the one with the highest
score can be selected.
● However, if multiple versions of the same application are submitted, only the
last version will be evaluated.
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Are consortia eligible to apply?
For the ICAERUS PUSH 1 Open Call, only single applicants are eligible to
apply. Consortia are not eligible.
Could you please clarify what does
phase 3 market entail?
The preparation of a business
plan/strategy or a direct attempt to
place what was designed and
developed in phase 1 and 2 on the
market ?
Phase 3 Market needs to focus on the detailed preparation of a business
plan and strategy for paving the way to getting the actions of phases 1 and
2 ready to be commercialized. However, please keep in mind that those
plans have to aim at actual market exploitation.
FAQs
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How to prepare a successful proposal
for theICAERUS PUSH Open Call
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Main purpose
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De-coding the proposal
From the actual
idea, work, choice
of people, etc.
To the document that
describes the idea, work,
people, etc.
➢ First read the Call documents, then start structuring the proposal.
➢ Plan key points before you write the full text - this helps in providing the
structure.
➢ Generating a proposal is an iterative process.

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Application structure
Online part
This part contains the
administrative information
provided while registering
on the platform
+
Documents that have to
be uploaded (proposal
included)
Sample text
Proposal text Budget
Summary,
Objectives,
Experience,
Impact
Cost categories,
cost justification
10 pages
max
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Let’s break the
proposal down
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Chapters of the proposal:
✓ Executive summary
✓ General information
✓ Proposal description
✓ Business impact
✓ Technology impact
✓ Other aspects
✓ Cost justification and funding

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Executive summary
In couple of sentences provide short pitch of your proposal, and give a
special focus on:
• what are the main objectives of your application
• how your solution is in line with the focus of the Open Call
• how your solution will help rural areas
Please keep in mind that this executive summary might be published on the
ICAERUS website (if your application is among winners), so avoid adding
any confidential information here
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General information
Please make sure to provide correct information, since they will be
used by the ICAERUS Open Call team for communication purposes
Contact
details of the
legal
representative
Type of
applicant
(SME or RI)
Proposal
name and
acronym
Organization
name and
business
information

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Proposal description
These information will be used by ICAERUS Open Call Advisory
Board to assess the suitability and expertise of the applicants
Expected results
Team
General idea and objectives
Type of the applicant
List at least 3 obligatory deliverables,
but you may opt to have more
1. Activity plan
2. Results demonstration
3. Report on market associated activities
Are you eligible for ICAERUS PUSH Open Call
according to the Applicants’ guide and relevant
documents?
When presenting your team experience, you
should stress individual roles for example:
coordinator, senior or junior stuff, etc.
Is your idea relevant for the call? Are your
objectives Clear, Coherent with the concept,
Measurable, Achievable, and Realistic?
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Business impact
Whenever possible… talk with numbers!
Positioning and
unique selling
points
Market penetration
strategy
Business and
growth model
Estimation of
your sales
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Technology impact
It is fine to deliver an improvement to already existing solution,
BUT
make sure to present what the improvement is!
Explain the innovation behind your
solution and how it is better than
already existing solutions.
If possible, give a graphical
presentation of the solution
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Justified
Quantified
Substantial
Other aspects
Environmental and sustainability impact
Please provide concrete numbers and make sure
that your impact is:
• Quantified – e.g., by using drones for spraying, their
cost for fertilizers will be reduced for 10%*
• Justified – e.g., by using drones for herd
surveillance, the human work will be reduced for 2h
per day/60h per month/720h* per year
• Substantial – e.g., by using drones for crop
monitoring, the yield will be increased for 15%*
* Note: numbers
provided are just
exemplary
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Other aspects
Impact on rural areas
Provide concrete information how your solution is addressing the needs in rural area.
Give an example how it is in line with any of the regional/ national and European
policies about rural areas.
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This information gives indication that you have experience to accomplish
this project, BUT first-time applicants are more than welcome!
1.
Have you received
any funds in EU
funded or other
projects (if any)?
2.
Have you raised
any funds from
private or public
entities?
Other aspects
Financial Impact
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Have you planned to engage end-users
in validation of your solution?
Identify:
• Measures how to involve end-users
(regular meetings, on-site visits, etc.)
• Motives (discount on later usage of the
solution, 1 free licence if 1 is purchased,
etc.), and
• Any specific procedures to engage end-
users (virtual working space).
Other aspects
Multi-actor involvement
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Other aspects
Is your solution raising any ethical issue?
Are you following safety instructions while
piloting the drone?
Are the regulation in your country in
compliance with EU regulation?
In case of personal data collection, do you have
protocols in place, Informed consent included?
● Following all safety protocols, including that no people should be in the area while drone is operating;
● Local regulations are in line with EÚ;
● Informed consent with necessary information and explanation on potential personal data collection
prepared and signed by end-users.
Ethical issues
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Proposal Budget
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Costs justification and funding
No Deliverable Name/Description Type Delivery
Date
Phase Overall Cost
(€)
Note
1
DESIGN - a report/deliverable that
summarizes the plan for the
implementation of the sub-project
R M02 DESIGN 18,000
Cannot exceed 30%
of the overall budget
2
DEVELOPMENT - a report/deliverable
that summarizes the results of the
experiment development.
R M09 DEVELOPMENT 30,000
Cannot exceed 50%
3
MARKET - a report/deliverable that
summarizes the market associated
activities (even the ones performed
along the sub-project’s development)
R M12 MARKET 12,000
Cannot exceed 20%
Total Deliverables Cost 60,000 100%
[1] It includes the overall costs associated with the respective deliverable (personnel, travel, equipment, other, subcontracting and indirect costs) in
EUR
[2] R - report
[3] The overall cost of Deliverable No. 1 DESIGN can be up to 18,000 EUR.
[4] The overall cost of Deliverable No. 2 DEVELOPMENT can be up to 30,000 EUR.
[5] The overall cost of Deliverable No. 3 MARKET can be up to 12,000 EUR.
Deliverables list
Please make sure to calculate the budget properly
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48
Budget and cost justification
Are your resources allocation and budget realistic?
Budget Applicant
Personnel Cost [1] (N° of man months / cost per man month)
Travel Cost [2] Where? Why?
Equipment Cost [3] What? Why?
Other goods/services [4] What? Why?
Subcontracting costs [5] What? Why?
Indirect costs [6]
Total Cost max 60k
[1] Cost of the personnel realizing the work and/or preparing the reports/deliverables.
[2] Travel costs necessary for the execution of the sub-project.
[3] Only the depreciation cost of the equipment should be included.
[4] Subcontracting is allowed for up to maximum of 25% of the proposed budget and this should be clearly justified.
[5] Indirect costs (overheads) could be up to 25% of the direct cost. Subcontracting is not included in indirect cost calculation.
[6] Winning proposal may have a total cost less or equal to €60,000. Total cost should be equal to total deliverables cost.
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Additional practical
information
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Formatting guidelines
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The minimum allowed font size is 11
points and the font should be Arial.
The paragraph spacing 6pt and the
line spacing single.
The page size is A4, and all margins (top,
bottom, left and right) must be at least 15 mm
(not including any footers or headers).
The total length of the entire proposal
must not be longer than 10 pages.
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Respect the page limit!
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Write only what is essential for your proposal!
External evaluators are instructed to dismiss the
pages after the 10th page from the evaluation.
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Questions?
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9 JUNE 2023

THANK YOU
Grigoris Chatzikostas, Dimitris Fotakidis | FSH
g@foodscalehub.gr, dimitris@foodscalehub.com
53
icaerus.eu
icaeruseu
icaerus-eu
icaeruseu
This presentation is solely for
information purposes and thus cannot
be considered as legally binding.
9 JUNE 2023
Aikaterini Kasimati | AUA
akasimati@aua.gr

ICAERUS Open Call Preparation Webinar.pptx

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