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Agenda
Welcome & Introduction
ICAERUS
ICAERUS at a glance
ICAERUS Open Calls
Application overview
FAQS
Proposal breakdown
Questions
1.
2.
a.
b.
c.
d.
e.
f.
Speakers: Mladen Radisic | Mackenzie Baert
HOW TO:
WRITE A SUCCESSFUL
PROPOSAL
TITAN project
TITAN Open Call
FAQS
Decoding the application
Questions
3. TITAN
a.
b.
c.
d.
e.
4. Summary of key differences between the ICAERUS and TITAN applications
Innovations and Capacity building in Agricultural Environmental and Rural UAV Services
www.icaerus.eu
ICAERUS Open Call Preparation
Open Call Preparation | Webinar | November 8, 2023
www.icaerus.eu
www.icaerus.eu
Agenda
November 8 2023 OPEN CALL PREPARATION WEBINAR
At a glance
Open Calls
The PULL Open Call
Proposal
Frequently asked
questions
The structure, budget and
aspects to address & useful
information
An overview of all Open Calls
scheduled for the ICAERUS
project and how to apply
An overview of the
ICAERUS project
www.icaerus.eu
The ICAERUS project
at a glance
OPEN CALL PREPARATION WEBINAR
November 8 2023
www.icaerus.eu
Who we are
OPEN CALL PREPARATION WEBINAR
ICAERUS Consortium
3 research
institutes and
universities
6 industry
stakeholders and
technology SMEs
4 NPOs
November 8 2023
www.icaerus.eu
What challenges are we tackling?
Costly investment
Knowledge gaps, data protection and technology misuse
Environmental conditions significantly limit the use of drones
Regulatory restrictions
Safety regulations
The big picture: Drones are currently used to varying degrees in EU
Member States
The multi-purpose application of drones brings socio-economic, environmental and regulatory
challenges that limit their current use across Europe.
OPEN CALL PREPARATION WEBINAR
November 8 2023
www.icaerus.eu
Main Objective
The ICAERUS vision is to explore opportunities and provide
a more complete and interconnected account of the potential
and impact of drones as multi-purpose vehicles in EU
agriculture, forestry and rural areas.
The aim of ICAERUS is to showcase and support, through
application, the effective, efficient and safe deployment of
drones as well as, identify the risks and added values
associated with their use.
OPEN CALL PREPARATION WEBINAR
November 8 2023
www.icaerus.eu
ICAERUS results
Drone Market Landscape
Drone Data Analytics Library
ICAERUS Use Cases and Open Call Trials
Socio-economic and Environmental Impact
Assessment (SEIA) Results
Inclusive Business and Governance Models
ICAERUS Academy
The ICAERUS Platform
OPEN CALL PREPARATION WEBINAR
November 8 2023
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
ICAERUS Use Cases
& Open Call Trials
November 8 2023
www.icaerus.eu
ICAERUS
Open Calls overview
OPEN CALL PREPARATION WEBINAR
November 8 2023
This presentation is solely for information
purposes and thus cannot be considered
as legally binding.
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
ICAERUS Open Calls in numbers
This presentation is solely for information purposes and thus cannot be considered as legally binding
November 8 2023
www.icaerus.eu
ICAERUS
PULL Open Call
for Farming, Forestry and
Rural Challenges
OPEN CALL PREPARATION WEBINAR
November 8 2023
This presentation is solely for information
purposes and thus cannot be considered
as legally binding.
www.icaerus.eu
PULL Open Calls
for Farming, Forestry and Rural Challenges
(FFRC): an overview
Dates
of the OCs
Funds
600k € in total;
300k € per OC;
Up to 50k per winner
Projects
to fund
Duration
of sub-projects
12 months,
divided in 3 phases:
Design, Development,
Market
OC1: October 2023
OC2: July 2024
12 in total
6 per Open Call
€
Important note: This presentation is solely for
information purposes and thus cannot be considered
as legally binding
OPEN CALL PREPARATION WEBINAR
November 8 2023
www.icaerus.eu
PULL Open Calls
for Farming, Forestry and Rural Challenges (FFRC):
who can apply?
Eligibility criteria:
End-users (agri-food producers,
environmental monitoring
entities, rural communities);
Single applicants;
Alignment with the Open Calls’
objectives;
Legal entity in eligible ΗΕ country;
Proposal not pre-submitted in the
other OCs;
Proposed work to be carried out
after the selection process;
Submission performed timely and in
accordance with the rules.
03
Targeting end-users in:
Agricultural production
Environmental monitoring
Rural communities
01
Stakeholders to utilize drones
and services to address:
Individual commercial needs (e.g., crop
production, early warning systems…)
Community-related issues (e.g., disaster
risk reduction, forest/wildlife
conservation…)
02
Important note: This presentation is
solely for information purposes and
thus cannot be considered as legally
binding
OPEN CALL PREPARATION WEBINAR
November 8 2023
www.icaerus.eu
PULL Open Call 1 for FFRC: Timeline*
Open for
submission
Oct 17, 2023
- Jan 16, 2024
Contracting
March 2024
Evaluation
Jan 19, 2024 -
end of Feb, 2024
Phase 2
Development
Jun – Dec 2024
M03-M09
Phase 3
Market
Jan – Mar 2025
M10 – M12
Phase 1
Design
Apr 2024 – May
2025
M01-M02
Implementation – 12 months
Important note: This presentation is solely
for information purposes and thus cannot
be considered as legally binding
OPEN CALL PREPARATION WEBINAR
November 8 2023
www.icaerus.eu
ICAERUS
PUSH Open Call
for Innovation
Development (ID)
OPEN CALL PREPARATION WEBINAR
November 8 2023
This presentation is solely for information
purposes and thus cannot be considered
as legally binding.
www.icaerus.eu
PUSH Open Calls
for Innovation Development (ID):
an overview
Dates
of the OCs
Funds
480k € in total;
240k € per OC;
Up to 60k per winner
Projects
to fund
Duration
of sub-projects
12 months,
divided in 3 phases:
Design, Development,
Market
OC1: April 2023
OC2: February 2024
8 in total
5 for the 1st OC
3 for the 2nd OC
€
Important note: This presentation is solely for
information purposes and thus cannot be
considered as legally binding
OPEN CALL PREPARATION WEBINAR
November 8 2023
www.icaerus.eu
PUSH Open Calls
for Innovation Development (ID):
who can apply?
Eligibility criteria:
Either SME or RI (technology
developers);
Single applicants;
Alignment with the Open Calls’
objectives;
Legal entity in eligible ΗΕ country;
Proposal not pre-submitted in the
other OCs;
Proposed work to be carried out
after the selection process;
Submission performed timely and in
accordance with the rules.
03
Targeting:
Drone manufacturers
AI and IoT companies
Research institutes (RI)
Start-ups and SMEs exploiting (big) data
01
Attract stakeholders to:
deliver and exploit drone-related data
sets which allow the assessment of
technical and non-technical hypotheses
develop ideas, concepts and prototypes,
which can then be introduced to the market
02
Important note: This presentation is
solely for information purposes and thus
cannot be considered as legally binding
OPEN CALL PREPARATION WEBINAR
November 8 2023
www.icaerus.eu
Results of the 1st PUSH Open Call
OPEN CALL PREPARATION WEBINAR
November 8 2023
SKYFAR
AGRICLOUD
SENSOR 2.0
TAAL s.r.l
SHIELD
Obsidian
Innovation
Institute
A cross-cutting training program on drone piloting and
management of data developed by drones
Combining Computer Vision (CV) technology and the
drones to develop a plant recognition system capable
of identifying plant types, assessing their current state,
and detecting any potential diseases
Develop an advanced drone system component,
powered by the European Global Navigation Satellite
System (EGNSS) to enhance security, reliability, and
precision.
AGROTWIN
Agrobit s.r.l
Create a drone based agronomic Decision Support
System to create and analyse vineyards digital twins
and optimize pesticide treatments
AIM
Schweitzer
Ingenieurgesellsch
aft mbH
Demonstrate the applicability of an AI-boosted gas
camera system operated from a fixed-wing drone to
detect methane gas leakages and inspect pipelines.
www.icaerus.eu
ICAERUS
Open Call
Application
Overview
OPEN CALL PREPARATION WEBINAR
November 8 2023
This presentation is solely for information
purposes and thus cannot be considered
as legally binding.
www.icaerus.eu
Open Call Hub
a platform dedicated to the Open Calls
OPEN CALL PREPARATION WEBINAR
Select external evaluators.
Collect the applications submitted by the Open Call
participants.
Have the applications reviewed and marked by the evaluators.
Create the rank list that determines the applications to be
funded within the Open Call.
Communicate transparently with all applicants and reviewers.
Α platform created and run by Foodscale Hub - a tool to:
November 8 2023
www.icaerus.eu
1
2
3
4
5
6
Submission
roadmap
OPEN CALL PREPARATION WEBINAR
Please check all
Open Call
documents and
timeline.
Based on the Open
Call, please check
the specific
eligibility criteria
Submit the
application
on time!
Register/create an
account on the
Open Call Hub
Prepare the
application, fill in
all the necessary
information
Once the Open Call is closed,
eligibility check of your application
will be performed and further
processed (either sent to evaluation
or rejected in case it is ineligible)
ICAERUS
Open Call
Launch
ICAERUS
Open Call
evaluation
November 8 2023
www.icaerus.eu
Evaluation process – External evaluators
OPEN CALL PREPARATION WEBINAR
2 evaluators will be assigned per proposal
External Evaluators
No connection with the ICAERUS consortium:
External evaluators and applicants in the Open
Calls should be independent.
Conflict of interest
November 8 2023
www.icaerus.eu
Evaluation process - Award criteria (1)
OPEN CALL PREPARATION WEBINAR
Each criterion can take a score from 1 to 5 with a threshold
of 3 points in each category and 12 points in total.
1. Concept and feasibility
2. Technology readiness and
innovation development
3. Impact and exploitation
4. Organisational capacity and
allocation of resources
November 8 2023
www.icaerus.eu
Evaluation process - Award criteria (2)
OPEN CALL PREPARATION WEBINAR
In case consensus is not
reached after the remote
evaluation by the external
experts, an interview of the
applicant by the Advisory Board
will be conducted.
Weighted
criteria
40%
Confirmation of
proposed
targets/
technology
Viability of
proposed
business model
30%
Reliability to reach
exploitation
milestones
30%
In case of the redress request:
This procedure is concerned with
the evaluation and/or eligibility
checking process. The committee
will not call into question the
scientific and/or technical
judgement of appropriately
qualified experts.
November 8 2023
www.icaerus.eu
Implementation phases of sub-projects
OPEN CALL PREPARATION WEBINAR
Deliverable:
Activity plan
30%
Deliverable:
Results demonstration
50%
Deliverable: Report on
market associated activities
20%
M01-M02
Design
M10-M12
Market
M03-M09
Development
November 8 2023
www.icaerus.eu
Most Frequently
Asked Questions
OPEN CALL PREPARATION WEBINAR
November 8 2023
This presentation is solely for information
purposes and thus cannot be considered
as legally binding.
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
FAQs
Is being a registered entity and
having a VAT number mandatory?
The applicant must have a valid VAT number. However, in case having VAT
number is not mandatory according to the national legislation of the applicant’s
country, a registration number from the respective national authority (National
business registry, Commercial court or similar) must be provided.
November 8 2023
What is a rural
community/cooperative?
A rural community/cooperative is a group of people in a rural area who form an
organisation to address common challenges, based on democratic decision-making,
equality and mutual support.
The cooperative does not need to be an SME but must provide confirmation of
registration from a business registry such as the Commercial Court in order to
participate in the ICAERUS Open Call.
Are organisations established in
UK eligible for participating to the
ICAERUS open call?
United Kingdom (applicable for the entire Programme ). UK is eligible, but this is
provided that the UK signs the association agreement before the signature of the sub-
grant agreement.
www.icaerus.eu
How to prepare a successful proposal
for the ICAERUS PULL Open Call
OPEN CALL PREPARATION WEBINAR
November 8 2023
This presentation is solely for information
purposes and thus cannot be considered
as legally binding.
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
De-coding the proposal
From the actual
idea, work, choice
of people, etc.
To the document that
describes the idea, work,
people, etc.
First read the Call documents, then start structuring the proposal.
Plan key points before you write the full text - this helps in providing the
structure.
Generating a proposal is an iterative process.
November 8 2023
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
Application structure
Online part
This part contains the
administrative information
provided while registering
on the platform
+
Documents that have to
be uploaded (proposal
included)
Sample text
Proposal text Budget
Summary,
Objectives,
Experience,
Impact
Cost categories,
cost justification
10 pages
max
November 8 2023
www.icaerus.eu
Let’s break the
proposal down
OPEN CALL PREPARATION WEBINAR
November 8 2023
This presentation is solely for information
purposes and thus cannot be considered
as legally binding.
www.icaerus.eu
Chapters of the proposal:
Executive summary
General information
Proposal description
Business and societal impact
Technology impact
Other aspects
Cost justification and funding
November 8 2023 OPEN CALL PREPARATION WEBINAR
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
Executive summary
what are the main objectives of your application
how your solution is in line with the focus of the Open Call
how your solution will help rural areas
In couple of sentences provide short pitch of your proposal, and give a
special focus on:
Please keep in mind that this executive summary might be published on the
ICAERUS website (if your application is among winners), so avoid adding any
confidential information here
November 8 2023
www.icaerus.eu
General information
Please make sure to provide correct information, since they will be
used by the ICAERUS Open Call team for communication purposes
Contact details
of the legal
representative
Type of
applicant
(SME/ Food producer/
Environmental
monitoring/ Rural
cooperative)
Proposal
name and
acronym
Organization
name and
information
(sectorm address,
VAT)
November 8 2023 OPEN CALL PREPARATION WEBINAR
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
Proposal description
Expected results
Team
General idea and objectives
Type of the applicant
List at least 3 obligatory deliverables,
but you may opt to have more
1. Activity plan
2. Results demonstration
3. Report on market associated activities
Are you eligible for ICAERUS PULL Open Call
according to the Applicants’ guide and relevant
documents?
When presenting your team experience, you
should stress individual roles for example:
coordinator, senior or junior stuff, etc.
Is your idea relevant for the call? Are your
objectives Clear, Coherent with the concept,
Measurable, Achievable, and Realistic?
November 8 2023
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
Business and societal impact
Whenever possible… talk with numbers!
November 8 2023
Societal challenge
identified Societal readiness
Level (SRL)
Integration of
solution into the
target rural
community
Socio-economic
evidence
(if applicable)
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
Technology impact
It is fine to deliver an improvement to already existing solution,
BUT
make sure to present what the improvement is!
Explain the innovation behind your
solution and how it is better than
already existing solutions.
If possible, give a graphical
presentation of the solution
November 8 2023
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
Justified
Quantified
Substantial
Other aspects
Sustainability impact
Please provide concrete numbers and make sure
that your impact is:
Quantified – e.g. by using drones for spraying, their
cost for fertilizers will be reduced for 10%*
Justified – e.g. by using drones for herd
surveillance, the human work will be reduced for 2h
per day/60h per month/720h* per year
Substantial – e.g. by using drones for crop
monitoring, the yield will be increased for 15%*
* Note: numbers provided
are examples
November 8 2023
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
Other aspects
Impact on rural areas
Provide concrete information how your solution is addressing the needs in rural
area.
Give an example how it is in line with any of the regional/ national and European
policies about rural areas
November 8 2023
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
These information gives indication that you have experience to accomplish
this project, BUT first-time applicants are more than welcome!
1.
Have you received any funds in
EU funded or other projects (if
any)?
2.
Have you raised any funds
from private or public entities?
Other aspects
Financial Impact
November 8 2023
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
Have you planned to engage end-users
in validation of your solution?
Measures how to involve end-users
(regular meetings, on-site visits, etc.)
Motives (discount on later usage of the
solution, 1 free licence if 1 is purchased,
etc.), and
Any specific procedures to engage end-
users (virtual working space).
Identify:
Other aspects
Multi-actor involvement
November 8 2023
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
Other aspects
Is your solution raising any ethical issue?
Are you following safety instructions while
piloting the drone?
Are the regulation in your country in
compliance with EU regulation?
In case of personal data collection, do you have
protocols in place, Informed consent included?
Following all safety protocols, including that no people should be in the area while drone is operating;
Local regulations are in line with EÚ;
Informed consent with necessary information and explanation on potential personal data collection
prepared and signed by end-users.
Ethical issues
November 8 2023
www.icaerus.eu
Proposal Budget
OPEN CALL PREPARATION WEBINAR
November 8 2023
This presentation is solely for information
purposes and thus cannot be considered
as legally binding.
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
Costs justification and funding
No Deliverable Name/Description Type
Delivery
Date
Phase Overall Cost¹ (€) Note
1
DESIGN - a report/deliverable that
summarizes the plan for the
implementation of the sub-project
R² M02 DESIGN 15,000³
Cannot exceed 30% of
the overall budget
2
DEVELOPMENT - a report/deliverable that
summarizes the results of the experiment
development.
R M09 DEVELOPMENT 25,000⁴
Cannot exceed 50% of
the overall budget
3
MARKET - a report/deliverable that
summarizes the market associated
activities (even the ones performed along
the sub-project’s development)
R M12 MARKET 10,000⁵
Cannot exceed 20% of
the overall budget
Total Deliverables Cost 50,000 100%
[1] It includes the overall costs associated with the respective deliverable (personnel, travel, equipment, other, subcontracting and indirect costs) in EUR
[2] R - report
[3] The overall cost of Deliverable No. 1 DESIGN can be up to 15,000 EUR.
[4] The overall cost of Deliverable No. 2 DEVELOPMENT can be up to 25,000 EUR.
[5] The overall cost of Deliverable No. 3 MARKET can be up to 10,000 EUR.
Deliverables list
Please make sure to calculate the budget properly
November 8 2023
www.icaerus.eu
OPEN CALL PREPARATION WEBINAR
Budget and cost justification
Are your resources allocation and budget realistic?
Budget Applicant
Personnel Cost¹
(N° of person months / cost per person
month)
Travel Cost² Where? Why?
Equipment Cost³ What? Why?
Other goods/services What? Why?
Subcontracting costs⁴ What? Why?
Indirect costs⁵
Total Cost⁶ max 60k
[1] Cost of the personnel realizing the deliverables.
[2] Travel costs necessary for the execution of the sub-project.
[3] Only the depreciation cost of the equipment should be included.
[4] Subcontracting should be clearly justified.
[5] Indirect costs (overheads) could be up to 25% of the direct cost. Subcontracting is not included in indirect cost calculation.
[6] Winning proposal may have a total cost less or equal to €50,000. Total cost should be equal to total deliverables cost.
November 8 2023
www.icaerus.eu
Additional practical
information
November 8 2023 OPEN CALL PREPARATION WEBINAR
This presentation is solely for information
purposes and thus cannot be considered
as legally binding.
www.icaerus.eu
Formatting guidelines
OPEN CALL PREPARATION WEBINAR
The minimum allowed font size is 11
points and the font should be Arial.
The paragraph spacing 6pt and the
line spacing single.
The page size is A4, and all margins (top,
bottom, left and right) must be at least 15 mm
(not including any footers or headers).
The total length of the entire proposal
must not be longer than 10 pages.
November 8 2023
www.icaerus.eu
Respect the page limit!
OPEN CALL PREPARATION WEBINAR
Write only what is essential for your proposal!
External evaluators are instructed to dismiss the
pages after the 10th page from the evaluation.
November 8 2023
www.icaerus.eu
Questions?
OPEN CALL PREPARATION WEBINAR
November 8 2023
THANK YOU
Mackenzie Baert | FSH
mackenzie@foodscalehub.com info@icaerus.eu
icaerus.eu
icaeruseu
icaerus-eu
icaeruseu
OPEN CALL PREPARATION WEBINAR
This presentation is solely for information
purposes and thus cannot be considered
as legally binding.
November 8 2023
TITAN Open Call Presentation
This presentation is solely for information purposes and thus cannot be considered as legally binding
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
Agenda
TITAN project at a
glance
Open Call and
Frequently Asked
Questions
TITAN Open Call
application
This presentation is solely for information purposes and thus cannot be considered as legally binding
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
TITAN project
Research and innovation project with the ambition to develop a wide range of
innovations that aid transparency and address societal and planetary health to make
the food system fair, healthy, and environmentally friendly.
Over the four years of implementation, the project will deliver transparency solutions in
the areas of food safety and authenticity, traceability, health and sustainability, and
improving information to the consumer.
This presentation is solely for information purposes and thus cannot be considered as legally binding
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
TITAN project objectives
development and demonstration of co-
created food transparency solutions that
improve the safety and authenticity of food
ensuring that all solutions are co-created,
demand-driven, and applicable to small
and large business.
providing solutions that will facilitate
consumers making improved food choices
development of a a fertile and vibrant
network of transparency technology
businesses
providing state-of-the-art solutions for
increasing and monitoring transparency in
the food system.
Engaging, communicating and
disseminating innovative solutions to
inform stakeholders and maximize
upscaling, transferability, exploitation, and
take-up.
This presentation is solely for information purposes and thus cannot be considered as legally binding
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
TITAN Pilot groups
This presentation is solely for information purposes and thus cannot be considered as legally binding
Food Safety Sustainability Health
*Within TITAN, there are 15 internal pilots that aim to enhance transparency in agri-food businesses, improve food choices of
customers, enhance food safety and authenticity and provide improved information on the health and sustainability of food
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
TITAN project consortium
TITAN comprises a broad mix of cutting-edge technology providers SMEs and
start-ups, linked to leading research centers and agri-food stakeholders.
Led by industry-facing, not-for-profit organizations with extensive outreach
capabilities within Europe and beyond.
14 countries throughout Europe, namely: Belgium, Finland, France, Italy, Germany,
Greece, Netherlands, Norway, Serbia, Poland, Portugal, Spain, Switzerland, and United
Kingdom.
This presentation is solely for information purposes and thus cannot be considered as legally binding
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
TITAN project consortium
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
TITAN Open Call in numbers
3 Pilot
groups
This presentation is solely for information purposes and thus cannot be considered as legally binding
In total, 1,25 M EUR is
dedicated to fund novel
innovations of 8 external
pilots (between 8 and 24
SMEs) in the areas of food
safety, transparency,
authenticity, sustainability,
health and improved food
choices
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
Who can apply
Targeting High growth
FoodTech and AgriTech
SMEs
01
What makes a TITAN solution
(Key Areas of Expertise)
Following the food system approach,
from production to consumption (including
sustainability)
Development of a new technology
Enabling consumers to make informed
food choices and/or facilitating supply
chain sustainability
02
Eligibility criteria:
Single applicants OR consortia
of up to three members;
Solution in the domain of TITAN
Pilot groups (Food Safety,
Sustainability or Health)
Alignment with the Open Call’s
objectives;
Registered SMEs in eligible ΗΕ
countries;
Activities not already funded by the
EU;
Submission performed timely and in
accordance with the rules.
03
This presentation is solely for information purposes and thus cannot be considered as legally binding
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
TITAN Open Call: Timeline
MUST-DO
SHOULD-DO
COULD-DO
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
Open Call Hub – a platform dedicated to the
Open Calls
Select external evaluators.
Collect the applications submitted by the Open Call
participants.
Have the applications reviewed and marked by the evaluators.
Create the rank list that determines the applications to be
funded within the Open Call.
Communicate transparently with all applicants and reviewers.
Α platform created and run by Foodscale Hub - a tool to:
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
TITAN Open Call Hub – Submission roadmap
Carefully analyze
the Open Call
documentation
and timeline of
activites
Create an account
on the Open Call
Hub
Examine the
eligiblity criteria
and the Pilot
groups in detail
Complete your
application and fill
in all the
necessary
information
Submit the
application on time
and wait for the
results*
TITAN
Open Call
Launch
TITAN
Open Call
evaluation
*Upon conclusion of the
evaluation, all applicants
will receive an Evaluation
Summary Report for their
application
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
Evaluation criteria
All criteria will be scored with a mark between 1 and 5
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
Evaluation process – External evaluators
Expression of interest to become an
evaluator →stay tuned and apply!
Each application will be evaluated by 2
external evaluators
External Evaluators
No connection with the TITAN
consortium: External evaluators and
applicants in the Open Calls must be
independent.
Conflict of interest
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
Online interview criteria
Who?
Up to 16 applications with the highest scores (with respect
to the selected Pilot group) will be invited for an Online
interview, where following criteria will be applied:
Outcome
Eight selected winners; at least two
winners per Pilot group.
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
TITAN Business Support Programme
International
collaboration and
brand image
Intellectual
proprety
Marketing and
promotion
Financial
management
Key Objective
Offering business support to both internal and external pilots (winners of the Open Call) via tailored webinars and events in
three cycles (MUST-DO, SHOULD-DO, COULD DO) covering four topics:
TITAN Business Support Programme
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
TITAN Business Support Programme timeline
*Each cycle will be concluded with the submission of a deliverable and payment of the respective installment (if approved)
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
Frequently Asked Questions (FAQ)
Is co-funding by the applicant
required or is the budget full
covered?
Where can I find more details on the
Open Call?
TITAN Open Call Kit (with all relevant documents and instructions) can be
found on the TITAN project website (https://titanproject.eu/open-call/)
Is being a registered entity and
having a VAT number mandatory to
apply?
In order to apply and to be eligible for the TITAN Open Call, an entity has to
be registered and have a valid VAT number (officially obtained which could
be found in the business registry (or other institution) of a country).
Can a Research institue apply for the
TITAN Open Call?
Research institutes as forms of establishment can be considered as SMEs if
they are private. However, if 25% or more of their capital or voting rights
are controlled by a public body they are not an SME and therefore are
ineligible for the TITAN Open Call.
FAQs
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
FAQs
Are consortia eligible to apply?
Yes, applicants can apply both as single entities, or as members of
a small consortium of up to three members.
Are organisations established in
UK eligible for participating to the
ICAERUS open call?
According to the Section 3 of TITAN's Guidelines for applicants/Eligible
countries, entities applying from the UK are eligible but this is provided that
the UK signs the association agreement before the signature of the sub-
grant agreement.
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
IDEA
PROPOSAL
SOLUTION
De-coding the application
First analyze the Open Call kit carefully,
before starting the structuring of your
application.
Does your organization have the capacity
to deliver the envisaged solution? Or
would it be beneficial to form a small
consortium?
Plan key points and divide responsibilities
before you write the full text
Creating the application is an iterative
process, be patient.
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation
is solely for
information
purposes and thus
cannot be
considered as
legally binding
Application structure
Online part
This part contains the
administrative information
provided while registering on
the platform
+
Documents that have to be
uploaded (application
included)
Application form
Summary and Objectives,
Business impact
Technology impact
Other aspects
15 pages
max
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
Application form chapters
Executive summary
General information
Application description
Business impact
Technology impact
Other aspects
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
Executive summary
main objectives of your application
how your solution fits with the selected TITAN Pilot group
what value your solution will bring to transparency in the food system
In couple of sentences provide short pitch of your application with a
special focus on:
Please keep in mind that this executive summary could be published on the
TITAN website (if your application is among winners), so avoid adding any
confidential information here.
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
General information
Selected
Pilot
group
Application
name and
acronym (if
applicable)
Organization
name and
business
information
Contact details
of the legal
representative
Please make sure to provide
correct information, as it could be
used by the TITAN Open Call
team for communication
purposes
In case of applying consortia,
these details should be provided
for each member (with the
exception of the selected Pilot
group)
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
Application description
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
Budget for the application
*TITAN project follows the guidelines of the European Commission in terms of cost eligibility for financing within its Open
Call. The financial records of Open Call winners will not be requested as condition to receive the respective payment.
For applying
consortia, this
table will be
necessary for
each member.
The tentative
budget table will
help evaluators
assess the
feasibility of the
propsed solution.
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
Business impact
Whenever possible… talk with numbers!
Sample text
Impact Business
Sustainability
effect of the
solution on the
food system
primary and
secondary
stakeholders and
how will they be
affected
long term effects:
economic, societal,
environmental
identification and
means of reaching
end users
business model for
the solution
including financial
projections
long term
availability of the
solution including
commercial KPIs
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
Technology impact
Digital technology
and its novelty
Technical
Requirements (listed
in Annex 1)
Current and target
TRL
Milestones and
graphical
representation
T
Make sure to consider the Technical requirements and examples of TITAN digital technologies listed in Annex 1: Open Call Text!
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
Other aspects
Consistency with Key Areas of Expertise
Alignment with the Pilot group
Critical risks
Ethical concerns
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
Respect the page limit
Write only what is essential for your application!
External evaluators are instructed to dismiss the
pages after the 15th page from the evaluation.
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
Questions?
Open Call Preparation | Webinar | November 2023
Grant Agreement ID: 101060739
TITAN
This presentation is solely for information purposes and thus cannot be considered as legally binding
Thank you
titanproject.eu
Mladen Radišić
mladen@foodscalehub.com
Open Call Preparation | Webinar | November 2023
Differences between ICAERUS and TITAN Open Calls
Consortia allowed No Yes
Implementation period 12 months 18 months
Grant
50,000€ (PULL)
60,000€ (PUSH)
156,330€
Multiple calls Yes (2 PUSH, 2 PULL Open Calls No, single Open Call
Tracks No Yes (three Pilot groups)
Evaluation External External + Internal (Online interviews)
November 8 , 2023 | OPEN CALL PREPARATION WEBINAR

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Open Call Preparation Webinar | How to write a successful proposal

  • 1.
  • 2. Agenda Welcome & Introduction ICAERUS ICAERUS at a glance ICAERUS Open Calls Application overview FAQS Proposal breakdown Questions 1. 2. a. b. c. d. e. f. Speakers: Mladen Radisic | Mackenzie Baert HOW TO: WRITE A SUCCESSFUL PROPOSAL TITAN project TITAN Open Call FAQS Decoding the application Questions 3. TITAN a. b. c. d. e. 4. Summary of key differences between the ICAERUS and TITAN applications
  • 3. Innovations and Capacity building in Agricultural Environmental and Rural UAV Services www.icaerus.eu ICAERUS Open Call Preparation Open Call Preparation | Webinar | November 8, 2023 www.icaerus.eu
  • 4. www.icaerus.eu Agenda November 8 2023 OPEN CALL PREPARATION WEBINAR At a glance Open Calls The PULL Open Call Proposal Frequently asked questions The structure, budget and aspects to address & useful information An overview of all Open Calls scheduled for the ICAERUS project and how to apply An overview of the ICAERUS project
  • 5. www.icaerus.eu The ICAERUS project at a glance OPEN CALL PREPARATION WEBINAR November 8 2023
  • 6. www.icaerus.eu Who we are OPEN CALL PREPARATION WEBINAR ICAERUS Consortium 3 research institutes and universities 6 industry stakeholders and technology SMEs 4 NPOs November 8 2023
  • 7. www.icaerus.eu What challenges are we tackling? Costly investment Knowledge gaps, data protection and technology misuse Environmental conditions significantly limit the use of drones Regulatory restrictions Safety regulations The big picture: Drones are currently used to varying degrees in EU Member States The multi-purpose application of drones brings socio-economic, environmental and regulatory challenges that limit their current use across Europe. OPEN CALL PREPARATION WEBINAR November 8 2023
  • 8. www.icaerus.eu Main Objective The ICAERUS vision is to explore opportunities and provide a more complete and interconnected account of the potential and impact of drones as multi-purpose vehicles in EU agriculture, forestry and rural areas. The aim of ICAERUS is to showcase and support, through application, the effective, efficient and safe deployment of drones as well as, identify the risks and added values associated with their use. OPEN CALL PREPARATION WEBINAR November 8 2023
  • 9. www.icaerus.eu ICAERUS results Drone Market Landscape Drone Data Analytics Library ICAERUS Use Cases and Open Call Trials Socio-economic and Environmental Impact Assessment (SEIA) Results Inclusive Business and Governance Models ICAERUS Academy The ICAERUS Platform OPEN CALL PREPARATION WEBINAR November 8 2023
  • 10. www.icaerus.eu OPEN CALL PREPARATION WEBINAR ICAERUS Use Cases & Open Call Trials November 8 2023
  • 11. www.icaerus.eu ICAERUS Open Calls overview OPEN CALL PREPARATION WEBINAR November 8 2023 This presentation is solely for information purposes and thus cannot be considered as legally binding.
  • 12. www.icaerus.eu OPEN CALL PREPARATION WEBINAR ICAERUS Open Calls in numbers This presentation is solely for information purposes and thus cannot be considered as legally binding November 8 2023
  • 13. www.icaerus.eu ICAERUS PULL Open Call for Farming, Forestry and Rural Challenges OPEN CALL PREPARATION WEBINAR November 8 2023 This presentation is solely for information purposes and thus cannot be considered as legally binding.
  • 14. www.icaerus.eu PULL Open Calls for Farming, Forestry and Rural Challenges (FFRC): an overview Dates of the OCs Funds 600k € in total; 300k € per OC; Up to 50k per winner Projects to fund Duration of sub-projects 12 months, divided in 3 phases: Design, Development, Market OC1: October 2023 OC2: July 2024 12 in total 6 per Open Call € Important note: This presentation is solely for information purposes and thus cannot be considered as legally binding OPEN CALL PREPARATION WEBINAR November 8 2023
  • 15. www.icaerus.eu PULL Open Calls for Farming, Forestry and Rural Challenges (FFRC): who can apply? Eligibility criteria: End-users (agri-food producers, environmental monitoring entities, rural communities); Single applicants; Alignment with the Open Calls’ objectives; Legal entity in eligible ΗΕ country; Proposal not pre-submitted in the other OCs; Proposed work to be carried out after the selection process; Submission performed timely and in accordance with the rules. 03 Targeting end-users in: Agricultural production Environmental monitoring Rural communities 01 Stakeholders to utilize drones and services to address: Individual commercial needs (e.g., crop production, early warning systems…) Community-related issues (e.g., disaster risk reduction, forest/wildlife conservation…) 02 Important note: This presentation is solely for information purposes and thus cannot be considered as legally binding OPEN CALL PREPARATION WEBINAR November 8 2023
  • 16. www.icaerus.eu PULL Open Call 1 for FFRC: Timeline* Open for submission Oct 17, 2023 - Jan 16, 2024 Contracting March 2024 Evaluation Jan 19, 2024 - end of Feb, 2024 Phase 2 Development Jun – Dec 2024 M03-M09 Phase 3 Market Jan – Mar 2025 M10 – M12 Phase 1 Design Apr 2024 – May 2025 M01-M02 Implementation – 12 months Important note: This presentation is solely for information purposes and thus cannot be considered as legally binding OPEN CALL PREPARATION WEBINAR November 8 2023
  • 17. www.icaerus.eu ICAERUS PUSH Open Call for Innovation Development (ID) OPEN CALL PREPARATION WEBINAR November 8 2023 This presentation is solely for information purposes and thus cannot be considered as legally binding.
  • 18. www.icaerus.eu PUSH Open Calls for Innovation Development (ID): an overview Dates of the OCs Funds 480k € in total; 240k € per OC; Up to 60k per winner Projects to fund Duration of sub-projects 12 months, divided in 3 phases: Design, Development, Market OC1: April 2023 OC2: February 2024 8 in total 5 for the 1st OC 3 for the 2nd OC € Important note: This presentation is solely for information purposes and thus cannot be considered as legally binding OPEN CALL PREPARATION WEBINAR November 8 2023
  • 19. www.icaerus.eu PUSH Open Calls for Innovation Development (ID): who can apply? Eligibility criteria: Either SME or RI (technology developers); Single applicants; Alignment with the Open Calls’ objectives; Legal entity in eligible ΗΕ country; Proposal not pre-submitted in the other OCs; Proposed work to be carried out after the selection process; Submission performed timely and in accordance with the rules. 03 Targeting: Drone manufacturers AI and IoT companies Research institutes (RI) Start-ups and SMEs exploiting (big) data 01 Attract stakeholders to: deliver and exploit drone-related data sets which allow the assessment of technical and non-technical hypotheses develop ideas, concepts and prototypes, which can then be introduced to the market 02 Important note: This presentation is solely for information purposes and thus cannot be considered as legally binding OPEN CALL PREPARATION WEBINAR November 8 2023
  • 20. www.icaerus.eu Results of the 1st PUSH Open Call OPEN CALL PREPARATION WEBINAR November 8 2023 SKYFAR AGRICLOUD SENSOR 2.0 TAAL s.r.l SHIELD Obsidian Innovation Institute A cross-cutting training program on drone piloting and management of data developed by drones Combining Computer Vision (CV) technology and the drones to develop a plant recognition system capable of identifying plant types, assessing their current state, and detecting any potential diseases Develop an advanced drone system component, powered by the European Global Navigation Satellite System (EGNSS) to enhance security, reliability, and precision. AGROTWIN Agrobit s.r.l Create a drone based agronomic Decision Support System to create and analyse vineyards digital twins and optimize pesticide treatments AIM Schweitzer Ingenieurgesellsch aft mbH Demonstrate the applicability of an AI-boosted gas camera system operated from a fixed-wing drone to detect methane gas leakages and inspect pipelines.
  • 21. www.icaerus.eu ICAERUS Open Call Application Overview OPEN CALL PREPARATION WEBINAR November 8 2023 This presentation is solely for information purposes and thus cannot be considered as legally binding.
  • 22. www.icaerus.eu Open Call Hub a platform dedicated to the Open Calls OPEN CALL PREPARATION WEBINAR Select external evaluators. Collect the applications submitted by the Open Call participants. Have the applications reviewed and marked by the evaluators. Create the rank list that determines the applications to be funded within the Open Call. Communicate transparently with all applicants and reviewers. Α platform created and run by Foodscale Hub - a tool to: November 8 2023
  • 23. www.icaerus.eu 1 2 3 4 5 6 Submission roadmap OPEN CALL PREPARATION WEBINAR Please check all Open Call documents and timeline. Based on the Open Call, please check the specific eligibility criteria Submit the application on time! Register/create an account on the Open Call Hub Prepare the application, fill in all the necessary information Once the Open Call is closed, eligibility check of your application will be performed and further processed (either sent to evaluation or rejected in case it is ineligible) ICAERUS Open Call Launch ICAERUS Open Call evaluation November 8 2023
  • 24. www.icaerus.eu Evaluation process – External evaluators OPEN CALL PREPARATION WEBINAR 2 evaluators will be assigned per proposal External Evaluators No connection with the ICAERUS consortium: External evaluators and applicants in the Open Calls should be independent. Conflict of interest November 8 2023
  • 25. www.icaerus.eu Evaluation process - Award criteria (1) OPEN CALL PREPARATION WEBINAR Each criterion can take a score from 1 to 5 with a threshold of 3 points in each category and 12 points in total. 1. Concept and feasibility 2. Technology readiness and innovation development 3. Impact and exploitation 4. Organisational capacity and allocation of resources November 8 2023
  • 26. www.icaerus.eu Evaluation process - Award criteria (2) OPEN CALL PREPARATION WEBINAR In case consensus is not reached after the remote evaluation by the external experts, an interview of the applicant by the Advisory Board will be conducted. Weighted criteria 40% Confirmation of proposed targets/ technology Viability of proposed business model 30% Reliability to reach exploitation milestones 30% In case of the redress request: This procedure is concerned with the evaluation and/or eligibility checking process. The committee will not call into question the scientific and/or technical judgement of appropriately qualified experts. November 8 2023
  • 27. www.icaerus.eu Implementation phases of sub-projects OPEN CALL PREPARATION WEBINAR Deliverable: Activity plan 30% Deliverable: Results demonstration 50% Deliverable: Report on market associated activities 20% M01-M02 Design M10-M12 Market M03-M09 Development November 8 2023
  • 28. www.icaerus.eu Most Frequently Asked Questions OPEN CALL PREPARATION WEBINAR November 8 2023 This presentation is solely for information purposes and thus cannot be considered as legally binding.
  • 29. www.icaerus.eu OPEN CALL PREPARATION WEBINAR FAQs Is being a registered entity and having a VAT number mandatory? The applicant must have a valid VAT number. However, in case having VAT number is not mandatory according to the national legislation of the applicant’s country, a registration number from the respective national authority (National business registry, Commercial court or similar) must be provided. November 8 2023 What is a rural community/cooperative? A rural community/cooperative is a group of people in a rural area who form an organisation to address common challenges, based on democratic decision-making, equality and mutual support. The cooperative does not need to be an SME but must provide confirmation of registration from a business registry such as the Commercial Court in order to participate in the ICAERUS Open Call. Are organisations established in UK eligible for participating to the ICAERUS open call? United Kingdom (applicable for the entire Programme ). UK is eligible, but this is provided that the UK signs the association agreement before the signature of the sub- grant agreement.
  • 30. www.icaerus.eu How to prepare a successful proposal for the ICAERUS PULL Open Call OPEN CALL PREPARATION WEBINAR November 8 2023 This presentation is solely for information purposes and thus cannot be considered as legally binding.
  • 31. www.icaerus.eu OPEN CALL PREPARATION WEBINAR De-coding the proposal From the actual idea, work, choice of people, etc. To the document that describes the idea, work, people, etc. First read the Call documents, then start structuring the proposal. Plan key points before you write the full text - this helps in providing the structure. Generating a proposal is an iterative process. November 8 2023
  • 32. www.icaerus.eu OPEN CALL PREPARATION WEBINAR Application structure Online part This part contains the administrative information provided while registering on the platform + Documents that have to be uploaded (proposal included) Sample text Proposal text Budget Summary, Objectives, Experience, Impact Cost categories, cost justification 10 pages max November 8 2023
  • 33. www.icaerus.eu Let’s break the proposal down OPEN CALL PREPARATION WEBINAR November 8 2023 This presentation is solely for information purposes and thus cannot be considered as legally binding.
  • 34. www.icaerus.eu Chapters of the proposal: Executive summary General information Proposal description Business and societal impact Technology impact Other aspects Cost justification and funding November 8 2023 OPEN CALL PREPARATION WEBINAR
  • 35. www.icaerus.eu OPEN CALL PREPARATION WEBINAR Executive summary what are the main objectives of your application how your solution is in line with the focus of the Open Call how your solution will help rural areas In couple of sentences provide short pitch of your proposal, and give a special focus on: Please keep in mind that this executive summary might be published on the ICAERUS website (if your application is among winners), so avoid adding any confidential information here November 8 2023
  • 36. www.icaerus.eu General information Please make sure to provide correct information, since they will be used by the ICAERUS Open Call team for communication purposes Contact details of the legal representative Type of applicant (SME/ Food producer/ Environmental monitoring/ Rural cooperative) Proposal name and acronym Organization name and information (sectorm address, VAT) November 8 2023 OPEN CALL PREPARATION WEBINAR
  • 37. www.icaerus.eu OPEN CALL PREPARATION WEBINAR Proposal description Expected results Team General idea and objectives Type of the applicant List at least 3 obligatory deliverables, but you may opt to have more 1. Activity plan 2. Results demonstration 3. Report on market associated activities Are you eligible for ICAERUS PULL Open Call according to the Applicants’ guide and relevant documents? When presenting your team experience, you should stress individual roles for example: coordinator, senior or junior stuff, etc. Is your idea relevant for the call? Are your objectives Clear, Coherent with the concept, Measurable, Achievable, and Realistic? November 8 2023
  • 38. www.icaerus.eu OPEN CALL PREPARATION WEBINAR Business and societal impact Whenever possible… talk with numbers! November 8 2023 Societal challenge identified Societal readiness Level (SRL) Integration of solution into the target rural community Socio-economic evidence (if applicable)
  • 39. www.icaerus.eu OPEN CALL PREPARATION WEBINAR Technology impact It is fine to deliver an improvement to already existing solution, BUT make sure to present what the improvement is! Explain the innovation behind your solution and how it is better than already existing solutions. If possible, give a graphical presentation of the solution November 8 2023
  • 40. www.icaerus.eu OPEN CALL PREPARATION WEBINAR Justified Quantified Substantial Other aspects Sustainability impact Please provide concrete numbers and make sure that your impact is: Quantified – e.g. by using drones for spraying, their cost for fertilizers will be reduced for 10%* Justified – e.g. by using drones for herd surveillance, the human work will be reduced for 2h per day/60h per month/720h* per year Substantial – e.g. by using drones for crop monitoring, the yield will be increased for 15%* * Note: numbers provided are examples November 8 2023
  • 41. www.icaerus.eu OPEN CALL PREPARATION WEBINAR Other aspects Impact on rural areas Provide concrete information how your solution is addressing the needs in rural area. Give an example how it is in line with any of the regional/ national and European policies about rural areas November 8 2023
  • 42. www.icaerus.eu OPEN CALL PREPARATION WEBINAR These information gives indication that you have experience to accomplish this project, BUT first-time applicants are more than welcome! 1. Have you received any funds in EU funded or other projects (if any)? 2. Have you raised any funds from private or public entities? Other aspects Financial Impact November 8 2023
  • 43. www.icaerus.eu OPEN CALL PREPARATION WEBINAR Have you planned to engage end-users in validation of your solution? Measures how to involve end-users (regular meetings, on-site visits, etc.) Motives (discount on later usage of the solution, 1 free licence if 1 is purchased, etc.), and Any specific procedures to engage end- users (virtual working space). Identify: Other aspects Multi-actor involvement November 8 2023
  • 44. www.icaerus.eu OPEN CALL PREPARATION WEBINAR Other aspects Is your solution raising any ethical issue? Are you following safety instructions while piloting the drone? Are the regulation in your country in compliance with EU regulation? In case of personal data collection, do you have protocols in place, Informed consent included? Following all safety protocols, including that no people should be in the area while drone is operating; Local regulations are in line with EÚ; Informed consent with necessary information and explanation on potential personal data collection prepared and signed by end-users. Ethical issues November 8 2023
  • 45. www.icaerus.eu Proposal Budget OPEN CALL PREPARATION WEBINAR November 8 2023 This presentation is solely for information purposes and thus cannot be considered as legally binding.
  • 46. www.icaerus.eu OPEN CALL PREPARATION WEBINAR Costs justification and funding No Deliverable Name/Description Type Delivery Date Phase Overall Cost¹ (€) Note 1 DESIGN - a report/deliverable that summarizes the plan for the implementation of the sub-project R² M02 DESIGN 15,000³ Cannot exceed 30% of the overall budget 2 DEVELOPMENT - a report/deliverable that summarizes the results of the experiment development. R M09 DEVELOPMENT 25,000⁴ Cannot exceed 50% of the overall budget 3 MARKET - a report/deliverable that summarizes the market associated activities (even the ones performed along the sub-project’s development) R M12 MARKET 10,000⁵ Cannot exceed 20% of the overall budget Total Deliverables Cost 50,000 100% [1] It includes the overall costs associated with the respective deliverable (personnel, travel, equipment, other, subcontracting and indirect costs) in EUR [2] R - report [3] The overall cost of Deliverable No. 1 DESIGN can be up to 15,000 EUR. [4] The overall cost of Deliverable No. 2 DEVELOPMENT can be up to 25,000 EUR. [5] The overall cost of Deliverable No. 3 MARKET can be up to 10,000 EUR. Deliverables list Please make sure to calculate the budget properly November 8 2023
  • 47. www.icaerus.eu OPEN CALL PREPARATION WEBINAR Budget and cost justification Are your resources allocation and budget realistic? Budget Applicant Personnel Cost¹ (N° of person months / cost per person month) Travel Cost² Where? Why? Equipment Cost³ What? Why? Other goods/services What? Why? Subcontracting costs⁴ What? Why? Indirect costs⁵ Total Cost⁶ max 60k [1] Cost of the personnel realizing the deliverables. [2] Travel costs necessary for the execution of the sub-project. [3] Only the depreciation cost of the equipment should be included. [4] Subcontracting should be clearly justified. [5] Indirect costs (overheads) could be up to 25% of the direct cost. Subcontracting is not included in indirect cost calculation. [6] Winning proposal may have a total cost less or equal to €50,000. Total cost should be equal to total deliverables cost. November 8 2023
  • 48. www.icaerus.eu Additional practical information November 8 2023 OPEN CALL PREPARATION WEBINAR This presentation is solely for information purposes and thus cannot be considered as legally binding.
  • 49. www.icaerus.eu Formatting guidelines OPEN CALL PREPARATION WEBINAR The minimum allowed font size is 11 points and the font should be Arial. The paragraph spacing 6pt and the line spacing single. The page size is A4, and all margins (top, bottom, left and right) must be at least 15 mm (not including any footers or headers). The total length of the entire proposal must not be longer than 10 pages. November 8 2023
  • 50. www.icaerus.eu Respect the page limit! OPEN CALL PREPARATION WEBINAR Write only what is essential for your proposal! External evaluators are instructed to dismiss the pages after the 10th page from the evaluation. November 8 2023
  • 52. THANK YOU Mackenzie Baert | FSH mackenzie@foodscalehub.com info@icaerus.eu icaerus.eu icaeruseu icaerus-eu icaeruseu OPEN CALL PREPARATION WEBINAR This presentation is solely for information purposes and thus cannot be considered as legally binding. November 8 2023
  • 53. TITAN Open Call Presentation This presentation is solely for information purposes and thus cannot be considered as legally binding Open Call Preparation | Webinar | November 2023
  • 54. Grant Agreement ID: 101060739 TITAN Agenda TITAN project at a glance Open Call and Frequently Asked Questions TITAN Open Call application This presentation is solely for information purposes and thus cannot be considered as legally binding Open Call Preparation | Webinar | November 2023
  • 55. Grant Agreement ID: 101060739 TITAN TITAN project Research and innovation project with the ambition to develop a wide range of innovations that aid transparency and address societal and planetary health to make the food system fair, healthy, and environmentally friendly. Over the four years of implementation, the project will deliver transparency solutions in the areas of food safety and authenticity, traceability, health and sustainability, and improving information to the consumer. This presentation is solely for information purposes and thus cannot be considered as legally binding Open Call Preparation | Webinar | November 2023
  • 56. Grant Agreement ID: 101060739 TITAN TITAN project objectives development and demonstration of co- created food transparency solutions that improve the safety and authenticity of food ensuring that all solutions are co-created, demand-driven, and applicable to small and large business. providing solutions that will facilitate consumers making improved food choices development of a a fertile and vibrant network of transparency technology businesses providing state-of-the-art solutions for increasing and monitoring transparency in the food system. Engaging, communicating and disseminating innovative solutions to inform stakeholders and maximize upscaling, transferability, exploitation, and take-up. This presentation is solely for information purposes and thus cannot be considered as legally binding Open Call Preparation | Webinar | November 2023
  • 57. Grant Agreement ID: 101060739 TITAN TITAN Pilot groups This presentation is solely for information purposes and thus cannot be considered as legally binding Food Safety Sustainability Health *Within TITAN, there are 15 internal pilots that aim to enhance transparency in agri-food businesses, improve food choices of customers, enhance food safety and authenticity and provide improved information on the health and sustainability of food Open Call Preparation | Webinar | November 2023
  • 58. Grant Agreement ID: 101060739 TITAN TITAN project consortium TITAN comprises a broad mix of cutting-edge technology providers SMEs and start-ups, linked to leading research centers and agri-food stakeholders. Led by industry-facing, not-for-profit organizations with extensive outreach capabilities within Europe and beyond. 14 countries throughout Europe, namely: Belgium, Finland, France, Italy, Germany, Greece, Netherlands, Norway, Serbia, Poland, Portugal, Spain, Switzerland, and United Kingdom. This presentation is solely for information purposes and thus cannot be considered as legally binding Open Call Preparation | Webinar | November 2023
  • 59. Grant Agreement ID: 101060739 TITAN TITAN project consortium Open Call Preparation | Webinar | November 2023
  • 60. Grant Agreement ID: 101060739 TITAN TITAN Open Call in numbers 3 Pilot groups This presentation is solely for information purposes and thus cannot be considered as legally binding In total, 1,25 M EUR is dedicated to fund novel innovations of 8 external pilots (between 8 and 24 SMEs) in the areas of food safety, transparency, authenticity, sustainability, health and improved food choices Open Call Preparation | Webinar | November 2023
  • 61. Grant Agreement ID: 101060739 TITAN Who can apply Targeting High growth FoodTech and AgriTech SMEs 01 What makes a TITAN solution (Key Areas of Expertise) Following the food system approach, from production to consumption (including sustainability) Development of a new technology Enabling consumers to make informed food choices and/or facilitating supply chain sustainability 02 Eligibility criteria: Single applicants OR consortia of up to three members; Solution in the domain of TITAN Pilot groups (Food Safety, Sustainability or Health) Alignment with the Open Call’s objectives; Registered SMEs in eligible ΗΕ countries; Activities not already funded by the EU; Submission performed timely and in accordance with the rules. 03 This presentation is solely for information purposes and thus cannot be considered as legally binding Open Call Preparation | Webinar | November 2023
  • 62. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding TITAN Open Call: Timeline MUST-DO SHOULD-DO COULD-DO Open Call Preparation | Webinar | November 2023
  • 63. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Open Call Hub – a platform dedicated to the Open Calls Select external evaluators. Collect the applications submitted by the Open Call participants. Have the applications reviewed and marked by the evaluators. Create the rank list that determines the applications to be funded within the Open Call. Communicate transparently with all applicants and reviewers. Α platform created and run by Foodscale Hub - a tool to: Open Call Preparation | Webinar | November 2023
  • 64. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding TITAN Open Call Hub – Submission roadmap Carefully analyze the Open Call documentation and timeline of activites Create an account on the Open Call Hub Examine the eligiblity criteria and the Pilot groups in detail Complete your application and fill in all the necessary information Submit the application on time and wait for the results* TITAN Open Call Launch TITAN Open Call evaluation *Upon conclusion of the evaluation, all applicants will receive an Evaluation Summary Report for their application Open Call Preparation | Webinar | November 2023
  • 65. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Evaluation criteria All criteria will be scored with a mark between 1 and 5 Open Call Preparation | Webinar | November 2023
  • 66. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Evaluation process – External evaluators Expression of interest to become an evaluator →stay tuned and apply! Each application will be evaluated by 2 external evaluators External Evaluators No connection with the TITAN consortium: External evaluators and applicants in the Open Calls must be independent. Conflict of interest Open Call Preparation | Webinar | November 2023
  • 67. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Online interview criteria Who? Up to 16 applications with the highest scores (with respect to the selected Pilot group) will be invited for an Online interview, where following criteria will be applied: Outcome Eight selected winners; at least two winners per Pilot group. Open Call Preparation | Webinar | November 2023
  • 68. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding TITAN Business Support Programme International collaboration and brand image Intellectual proprety Marketing and promotion Financial management Key Objective Offering business support to both internal and external pilots (winners of the Open Call) via tailored webinars and events in three cycles (MUST-DO, SHOULD-DO, COULD DO) covering four topics: TITAN Business Support Programme Open Call Preparation | Webinar | November 2023
  • 69. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding TITAN Business Support Programme timeline *Each cycle will be concluded with the submission of a deliverable and payment of the respective installment (if approved)
  • 70. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Frequently Asked Questions (FAQ) Is co-funding by the applicant required or is the budget full covered? Where can I find more details on the Open Call? TITAN Open Call Kit (with all relevant documents and instructions) can be found on the TITAN project website (https://titanproject.eu/open-call/) Is being a registered entity and having a VAT number mandatory to apply? In order to apply and to be eligible for the TITAN Open Call, an entity has to be registered and have a valid VAT number (officially obtained which could be found in the business registry (or other institution) of a country). Can a Research institue apply for the TITAN Open Call? Research institutes as forms of establishment can be considered as SMEs if they are private. However, if 25% or more of their capital or voting rights are controlled by a public body they are not an SME and therefore are ineligible for the TITAN Open Call. FAQs Open Call Preparation | Webinar | November 2023
  • 71. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding FAQs Are consortia eligible to apply? Yes, applicants can apply both as single entities, or as members of a small consortium of up to three members. Are organisations established in UK eligible for participating to the ICAERUS open call? According to the Section 3 of TITAN's Guidelines for applicants/Eligible countries, entities applying from the UK are eligible but this is provided that the UK signs the association agreement before the signature of the sub- grant agreement. Open Call Preparation | Webinar | November 2023
  • 72. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding IDEA PROPOSAL SOLUTION De-coding the application First analyze the Open Call kit carefully, before starting the structuring of your application. Does your organization have the capacity to deliver the envisaged solution? Or would it be beneficial to form a small consortium? Plan key points and divide responsibilities before you write the full text Creating the application is an iterative process, be patient. Open Call Preparation | Webinar | November 2023
  • 73. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Application structure Online part This part contains the administrative information provided while registering on the platform + Documents that have to be uploaded (application included) Application form Summary and Objectives, Business impact Technology impact Other aspects 15 pages max Open Call Preparation | Webinar | November 2023
  • 74. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Application form chapters Executive summary General information Application description Business impact Technology impact Other aspects Open Call Preparation | Webinar | November 2023
  • 75. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Executive summary main objectives of your application how your solution fits with the selected TITAN Pilot group what value your solution will bring to transparency in the food system In couple of sentences provide short pitch of your application with a special focus on: Please keep in mind that this executive summary could be published on the TITAN website (if your application is among winners), so avoid adding any confidential information here. Open Call Preparation | Webinar | November 2023
  • 76. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding General information Selected Pilot group Application name and acronym (if applicable) Organization name and business information Contact details of the legal representative Please make sure to provide correct information, as it could be used by the TITAN Open Call team for communication purposes In case of applying consortia, these details should be provided for each member (with the exception of the selected Pilot group) Open Call Preparation | Webinar | November 2023
  • 77. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Application description Open Call Preparation | Webinar | November 2023
  • 78. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Budget for the application *TITAN project follows the guidelines of the European Commission in terms of cost eligibility for financing within its Open Call. The financial records of Open Call winners will not be requested as condition to receive the respective payment. For applying consortia, this table will be necessary for each member. The tentative budget table will help evaluators assess the feasibility of the propsed solution. Open Call Preparation | Webinar | November 2023
  • 79. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Business impact Whenever possible… talk with numbers! Sample text Impact Business Sustainability effect of the solution on the food system primary and secondary stakeholders and how will they be affected long term effects: economic, societal, environmental identification and means of reaching end users business model for the solution including financial projections long term availability of the solution including commercial KPIs Open Call Preparation | Webinar | November 2023
  • 80. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Technology impact Digital technology and its novelty Technical Requirements (listed in Annex 1) Current and target TRL Milestones and graphical representation T Make sure to consider the Technical requirements and examples of TITAN digital technologies listed in Annex 1: Open Call Text! Open Call Preparation | Webinar | November 2023
  • 81. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Other aspects Consistency with Key Areas of Expertise Alignment with the Pilot group Critical risks Ethical concerns Open Call Preparation | Webinar | November 2023
  • 82. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Respect the page limit Write only what is essential for your application! External evaluators are instructed to dismiss the pages after the 15th page from the evaluation. Open Call Preparation | Webinar | November 2023
  • 83. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Questions? Open Call Preparation | Webinar | November 2023
  • 84. Grant Agreement ID: 101060739 TITAN This presentation is solely for information purposes and thus cannot be considered as legally binding Thank you titanproject.eu Mladen Radišić mladen@foodscalehub.com Open Call Preparation | Webinar | November 2023
  • 85. Differences between ICAERUS and TITAN Open Calls Consortia allowed No Yes Implementation period 12 months 18 months Grant 50,000€ (PULL) 60,000€ (PUSH) 156,330€ Multiple calls Yes (2 PUSH, 2 PULL Open Calls No, single Open Call Tracks No Yes (three Pilot groups) Evaluation External External + Internal (Online interviews) November 8 , 2023 | OPEN CALL PREPARATION WEBINAR