The document outlines a project case study for redesigning office furniture at J. Smith & Associates, aimed at improving employee morale and customer satisfaction, with a budget of $50,000. It details phases of project management including planning, execution, and risk management, while emphasizing the importance of quality materials and effective communication strategies throughout the process. Finally, it highlights the need for a structured approach to project closure and documenting lessons learned.

1. I need this assignment done using this paper that follows it.
Project Case Study: Closing the Project
You have concluded the project and must now present your
work in a final summation to the client. As a project manager
you are continually looking for opportunities and
recommendations for further projects without trying to sell the
customer. Making recommendations can be presented in a way
that is not selling services but suggesting how future projects
can positively impact the client organization.
The following requirements must be met:
Write between 2,500 – 3,000 words using Microsoft Word in
APA 6th edition style.
Use an appropriate number of references to support your
position, and defend your arguments. The following are
examples of primary and secondary sources that may be used,
and non-credible and opinion based sources that may not be
used.
Primary sources such as government websites (United States
Department of Labor -
Bureau of Labor Statistics
, United States
Census Bureau
,
The World Bank
), peer reviewed and scholarly journals in
EBSCOhost
(Grantham University Online Library) and
Google Scholar
.
Secondary and credible sources such as
CNN Money
,
The Wall Street Journal
, trade journals, and publications in

2. EBSCOhost
(Grantham University Online Library).
Non-credible and opinion based sources such as,
Wikis
, Yahoo Answers,
eHow
,
blogs
, etc. should not be used.
Cite all reference material (data, dates, graphs, quotes,
paraphrased statements, information, etc.) in the paper and list
each source on a reference page using APA style. An overview
of APA 6th edition in-text citations, formatting, reference list,
and style is provided
here
.
Download an APA sample paper from the Purdue OWL
here
.
Grading Criteria Assignments
Maximum Points
Meets or exceeds established assignment criteria
40
Demonstrates an understanding of lesson concepts
20
Clearly presents well-reasoned ideas and concepts
30
Uses proper mechanics, punctuation, sentence structure, and
spelling that affects clarity
10
Total
100

3. Initiation Phase
Business Case
At J. Smith & Associates, it has been realised that the furniture
currently being used by the organization were outdated and
needed urgent re-designing. This called for the initiation of the
project that could help with designing the organization’s
furniture from the office chairs, the cabinets and the file
storages systems, the office desks and the customer care desks.
This was with an aim of improving the experience of the
directors and employees of the organization whenever they are
at the work place. Further, ensuring customer satisfaction was a
factor that was closely considered when settling for this
project’s approval.
Feasibility Study
The project has been approved and is expected to cost
USD50,000 which is equivalent to the amount that the
organization have been losing on an annual basis because of
lack of customer retention and loss of morale by the employees.
Once the project is completed, the organization is expected to
regain the amount used for the project in the first year of
resuming full operations.
Project Charter
The project is expected to take three thirds of a year and will
solemnly be under that watch of the project management team.
This is a special unit within the organization that is mandated
with the responsibility of ensuring a smooth running of any
initiated project by the organization.
Project Planning Phase

4. This stage is where the solution to the project will be sought
and developed in the best way possible and the stepwise
procedures necessary to achieve it are outlined. It will also help
with identification of the tasks that will be carried out during
the project’s life and the necessary resources to achieve it are
also outlined in the best way possible. The activities to be
handled are also clearly outlined. With the help of the
ManageEngine ServiceDesk Plus, the project manager will
coordinate the budgeting process by assisting with the provision
of the estimates of the costs relating to the labor, the required
equipped, and the costs of the materials (Wysocki, Kaikini, &
Sneed, 2014). This proposed budget will help in monitoring and
control the expenditures when the project is being implemented.
After identifying the work, the schedule and the costs estimates,
then the three fundamental parts of the process of planning are
always considered to have been accomplished.
It is expected that this will help the firm with adequate time to
search for the things that may act as threats to the project being
successfully completed. This is a time known as the
management of risks. These are the threats that can hinder any
of the identified objectives for the J. Smith & Associate from
being realized. This time is always the best that the organization
will take to help with the realization of the key stakeholders and
put in plan the best communication plan that will help
identifying the needed information and method of method of
delivery that will help in ensuring that the stakeholders stay
informed. Finally, to ensure that this phase is thoroughly
exploited, there will be establishment of a quality plan that will
help in provision of the quality targets. For instance, the
materials to be used in making of the furniture should be of
quality and satisfy some set standards. There will also be
identification of the control measures for the project as a whole,
and also a development of an acceptance plan that will provide
a list of that which the project must achieve so as to get the

5. acceptance of the customers (Wysocki, Kaikini, & Sneed, 2014).
Financial Plan
The finance department is expected to allocated and
approximated USD50, 000, with the help of the software, there
have been proper breakdown of the way the finances will be
used.
Quality Plan
To ensure quality, the procurement process of the materials to
be based on the federal and state rules and the ones used in the
whole project will be of high quality. When designing for this
organization the furniture, we shall select office furniture that
has been made from quality materials and wood from around the
world. An Italian design would be appropriate for J. Smith &
Associates. It is believed by most people that the executive
desks that are made using the Italian design are very stylish,
durable as well as suitable for the office needs.
Risk Plan
There are a number of risks that have been identified and
methods and techniques of having them mitigated set up in
place. They include disputes among the employees, collisions,
and strain in the funding process, vandalisms, and insolvency
from the part of the contractor. To help with mitigating these
risks, the project management team have put in place surplus
finances to help with curbing cases of insufficient funds,
working at night to help with reduction of the effect caused by
the noise to neighbouring business and offices, establishment of
clinics at the site to assist with treatment of the victims of the
accidents at the site.

6. Communication Plan
The main forms of communication during the whole process
will be social media and emails. Facebook, Twitter, LinkedIn,
and WhatsApp will be used to assist with communication of any
cases of new developments to the team working on the project.
The suppliers and the other stakeholders will be communicated
to through the use of emails.
The Execution Phase of the Project
During this phase, there will be commencement of the
implementation process of the project plan. This will be market
by the start of the design process of the executive tables and
chairs, establishment of the facilities of the board and
conference rooms, the design of the furniture and customer
desks for the second and first floors respectively (Westland,
2007).
During this phase, there is significance in maintenance of
control and communication as outlined during the process of
implementation. The progress of the project will be
continuously monitored under this stage and the necessary
adjustments made and put down as variances from the initial
plan. This stage will prove to be the busiest for the project
manager of this designing process, individuals will be expected
to carry out the tasks, and regular meeting will help with
provision of information regarding the progress of the project
(Westland, 2007).
Project Summary
During these final moments of the project, there will be a
necessity of having the final deliverable given to customer. It
will be marked with handling offer the documents to J. Smith &

7. Associates, termination of the contracts of the suppliers, release
of the resources of the project and having the closure of the
project communicated to all the stakeholders. The lessons learnt
in the course of the project will be documented.
References
Goh, M. H., & Leo, Y. N. (2014). Implementing your business
continuity plan. Singapore: GMH Continuity Architects.Bottom
of Form
Marmot, A., & Eley, J. (2009). Office space planning:
Designing for tomorrow's workplace. New York, NY [u.a.:
McGraw-Hill.
Means, J. A., & Adams, T. (2005).
Facilitating the Project Lifecycle: The Skills & Tools to
Accelerate Progress for Project Managers, Facilitators, and Six
Sigma Project Teams
. Hoboken: John Wiley & Sons.
Westland, J. (2007).
The project management lifecycle: A complete step-by-step
methodology for initiating, planning, executing and closing a
project successfully
. London: Kogan Page.
Wysocki, R. K., Kaikini, S., & Sneed, R. (2014).
Effective project management: Traditional, agile, extreme
.