The Guilford County Purchasing Department Diversity Program will be hosting a Historically Underutilized Business (HUB) Certification workshop for our vendors. This will be a collaborative training session with the Greensboro Community Development Fund and GTCC Small Business Center. Vendors will be trained on how to expand their financial resources and increase their capacity. The Guilford County Purchasing Department will assist you with the HUB application and the HUB Certification process with the State of North Carolina. The Guilford County Government strongly recommends HUB certification with the State of North Carolina under the Statewide Uniform Certification (SWUC) for all Minority or Women owned businesses. HUB Certification is used by local government, state agencies and other public agencies Statewide to assure equal opportunity in purchasing programs. All certified vendors are listed in the HUB Database for commodities, services, construction and repair work.

1. Historically Underutilized
Business (HUB) Certification &
Online Bidding
GUILFORD COUNTY PURCHASING
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2. Overview
 How to register as a supplier with Guilford County
 How to bid in the Guilford County online strategic sourcing
 What is HUB Certification?
 Benefits of HUB Certification
 Application Process & Required Documents
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3. How to Register as a
Supplier with Guilford
County
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4. http://www.guilfordcountync.gov/our-county/purchasing
Click on: eProcurement System
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5. Click on Register 5

6. Click on “Accept the terms and conditions” at the bottom.
Select Continue 6

7. Fill out information (* items are required fields).
Click Continue
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8. Fill out information (* items are required fields)
Make sure to enter your legal name (as shown on your W-9) in the Company Name field.
Enter “Check if Remit to Address is the same as mailing address”
Click Continue
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9. Respond to the following questions.
*Doing business with the county will require a W9 be attached.
Click Continue
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10. Click on Add to select a Commodity Code (Type of business you offer)
Click Continue 10

11. Choose the code that best suits your business.
Click “Attach to Contact”
If you do not select a commodity code, you will not receive bid notifications and vendor setup is
incomplete.
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12. Click Continue
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13. If you have another employee that you would like to be included on notifications of bidding
events, click on Add and enter their email address.
Click Continue
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14. Once you have completed the registration process, you should see the following status
“Complete”.
Make note of your “Supplier Number”
Click done
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15. Logoff and Log back in and fill out the Security Question to complete the process. This last
step will allow you to reset your own password if needed.
Click on “Save Question”
You can now logout.
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16. How to Bid in the Guilford
County Online Strategic
Sourcing
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17. To bid on an event in Guilford County Strategic Sourcing:
Search for the Guilford County Purchasing web site or type in the address.
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Click on the Login link on the Log in Screen in Supplier Portal.

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Enter with your user name and password. Click on the blue arrow to submit.

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Click on Browse Open Events.

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Select the event you want to bid on.

22. Ask a question in the Question & Answer Tab if you like. Responses to Supplier questions are
posted here by the Buyer. 22

23. 23Click on “Respond Now” to begin your response.

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Click on the Terms and Conditions link to view and accept the terms and conditions.

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Open the Terms and Conditions link and click on the attachment to view the standard terms and
conditions.

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Open the attachment link and read the entire attachment.

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Click on the Back button when you have finished reading the attachment and other terms and
conditions on the Terms and Conditions page.

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Click on the check box: “I accept the terms and conditions for this event and confirm that I am
authorized to accept these terms and conditions and submit bids for my company”, then click
continue

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Click on the Respond link for each line to submit pricing.

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To submit a Line response, enter the vendor item and vendor item description (see item
description). Enter the unit quantity (1). You may add a response comment if you would like.
Click Continue

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Add the remainder of the lines you are submitting responses to. If you are not bidding on a
particular line, check the “No Bid” box. When you finish responding to each line click the
“Continue” button.

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To move to the Question Responses Tab, click the “Continue” button.

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Complete a response for each question.

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Add attachments (documents) to your response (cover letter, proposal, fee schedule, etc.)

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This is the last page in the event. You can print your response to review it. Click on the back button
if you need to make changes.
To submit your response, click on the submit button. If you click on the Done button, you are not
submitting your response. You are saving a draft and will have to log back in to complete it.

36. Please remember a few important things:
1. You must be logged in through the Supplier Portal to respond and place your bid.
2. You must be sure to click on the SUBMIT button when you are ready to submit your bid
electronically. Do not click on the DONE button to submit. The DONE button places your
submittal in a draft state until you click on SUBMIT.
3. Please place your bid at least 24 hours before the bid closes in case you have technical
issues.
4. The system cannot accept late bids.
5. Please contact the buyer on the event or the Purchasing Department at 3236-641-3314 if
you need technical assistance with Supplier Registration or placing a bid.
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37. HUB Certification
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38. What is HUB Certification?
 Historically Underutilized Business (HUB) Certification is diversity certification that is
issued by the state (North Carolina) Government to increase the amount of goods
and services acquired by that state from HUBs.
 The program is to help minority businesses that are at least 51% owned by
minorities such as Black, Hispanic, Asian-American, American Indian, Female or a
Socially and Economically Disadvantaged person, Disabled-Owned or a Disabled
Business Enterprise gain exposure to state procurement and contracting
opportunities.
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39. HUB Vendor Portal
 To become a HUB firm or recertify as a
HUB firm, you must register in the
electronic Vendor Portal (eVP) and request
HUB Certification.
 North Carolina Department of
Administration
 To start the registration process : Vendor
Portal (eVP)
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40. Vendor Search
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41. Commodity Codes
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42. Benefits of HUB Certification
 HUB certification is free of charge.
 Certification is valid for 4 years
 Certification as a HUB vendor provides greater exposure for business
opportunities in state procurement and contracting
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43. Application Process
Certification Forms and Documents
 Application for Statewide Uniform Certification
 List of Required Documents
 Disability Affidavit
 Ethnicity Affidavit
 Statewide Re-Certification Application
 Recertification Required Documentation
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44. Contact
Guilford County Purchasing
Shelia Reaves-Willett
336-641-4823
swillet@guilfordcountync.gov
Susan Crotts
336-641-3226
scrotts@guilfordcountync.gov
Rochelle Millikan
336-641-3314
rmillikan@guilfordcountync.gov
North Carolina Department of Administration HUB Office Contact
Information
Mailing Address:
Office for Historically Underutilized Businesses
1336 Mail Service Center
Raleigh, North Carolina 27699-1336
HUB Certification Questions
Traci Herrod
919-807-2325
traci.herrod@doa.nc.gov
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