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Gatz	
  Optimize,	
  LLC	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  PO	
  Box	
  2949,	
  Chicago,	
  IL	
  60654	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  312.835.2713	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  Copyright	
  ©	
  2013	
  
	
  
	
  	
  	
  	
  	
  	
  	
  	
   	
  
	
  
	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  
	
  
	
   	
   GO	
  TO	
  GATZ:	
  How	
  To	
  Deal	
  With	
  Facebook	
  Complaints	
  
	
  
1. Always	
  respond	
  
Not	
  addressing	
  complaints	
  and	
  issues	
  your	
  fans	
  post	
  on	
  your	
  wall	
  appears	
  as	
  though	
  
you’re	
  trying	
  to	
  ignore	
  the	
  issue.	
  	
  Remember	
  that	
  your	
  community	
  can	
  see	
  the	
  angry	
  
post	
  and	
  if	
  you	
  don’t	
  reply,	
  it	
  appears	
  as	
  though	
  you	
  are	
  unconcerned	
  with	
  customer	
  
support.	
  	
  By	
  addressing	
  an	
  upset	
  fan,	
  you	
  demonstrate	
  that	
  you	
  value	
  your	
  fans’	
  
opinions	
  –	
  even	
  the	
  negative	
  ones.	
  
	
  
2. Be	
  understanding	
  
Remember	
  that	
  you	
  know	
  more	
  about	
  your	
  industry,	
  products	
  and	
  services	
  than	
  your	
  
fans	
  do.	
  What	
  may	
  seem	
  like	
  basic	
  knowledge	
  to	
  you	
  is	
  often	
  foreign	
  to	
  the	
  end	
  user.	
  	
  
Whether	
  or	
  not	
  the	
  fault	
  lies	
  on	
  your	
  end,	
  a	
  simple	
  apology	
  will	
  go	
  a	
  long	
  way	
  in	
  keeping	
  
the	
  customer’s	
  business.	
  
	
  
3. Contact	
  the	
  customer	
  privately	
  
Sending	
  a	
  private	
  message	
  or	
  email	
  to	
  the	
  customer	
  opens	
  up	
  more	
  options	
  for	
  you	
  to	
  
address	
  his	
  or	
  her	
  complaints.	
  	
  The	
  goal	
  here	
  is	
  to	
  extend	
  some	
  sort	
  of	
  token	
  letting	
  the	
  
customer	
  know	
  you’re	
  sorry	
  he	
  or	
  she	
  is	
  dissatisfied	
  with	
  your	
  company,	
  and	
  you’re	
  
willing	
  to	
  make	
  it	
  right.	
  	
  	
  
	
  
4. Respond	
  to	
  the	
  original	
  post	
  
Express	
  happiness	
  in	
  the	
  resolution	
  you’ve	
  reached	
  and	
  thank	
  the	
  customer	
  for	
  their	
  
business.	
  	
  Even	
  a	
  negative	
  post	
  can	
  be	
  a	
  good	
  thing,	
  as	
  long	
  as	
  the	
  last	
  comment	
  is	
  
positive.	
  	
  Your	
  reputation	
  among	
  your	
  community	
  will	
  soar	
  when	
  they	
  see	
  how	
  well	
  you	
  
take	
  care	
  of	
  your	
  customers.	
  
	
  
5. The	
  last	
  resort	
  
If	
  the	
  offended	
  party	
  is	
  unreceptive	
  to	
  your	
  customer	
  service	
  attempts	
  and	
  only	
  active	
  
in	
  your	
  community	
  to	
  start	
  arguments,	
  banning	
  an	
  individual	
  is	
  a	
  last-­‐resort	
  option.	
  	
  
Your	
  fans	
  don’t	
  deserve	
  to	
  be	
  subjected	
  to	
  he	
  abuse	
  and,	
  in	
  the	
  end,	
  they	
  will	
  respect	
  
you	
  more	
  because	
  you	
  took	
  the	
  initiative.	
  	
  

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HOW TO: Deal with Facebook Complaints

  • 1.   Gatz  Optimize,  LLC                            PO  Box  2949,  Chicago,  IL  60654                            312.835.2713                          Copyright  ©  2013                                                                 GO  TO  GATZ:  How  To  Deal  With  Facebook  Complaints     1. Always  respond   Not  addressing  complaints  and  issues  your  fans  post  on  your  wall  appears  as  though   you’re  trying  to  ignore  the  issue.    Remember  that  your  community  can  see  the  angry   post  and  if  you  don’t  reply,  it  appears  as  though  you  are  unconcerned  with  customer   support.    By  addressing  an  upset  fan,  you  demonstrate  that  you  value  your  fans’   opinions  –  even  the  negative  ones.     2. Be  understanding   Remember  that  you  know  more  about  your  industry,  products  and  services  than  your   fans  do.  What  may  seem  like  basic  knowledge  to  you  is  often  foreign  to  the  end  user.     Whether  or  not  the  fault  lies  on  your  end,  a  simple  apology  will  go  a  long  way  in  keeping   the  customer’s  business.     3. Contact  the  customer  privately   Sending  a  private  message  or  email  to  the  customer  opens  up  more  options  for  you  to   address  his  or  her  complaints.    The  goal  here  is  to  extend  some  sort  of  token  letting  the   customer  know  you’re  sorry  he  or  she  is  dissatisfied  with  your  company,  and  you’re   willing  to  make  it  right.         4. Respond  to  the  original  post   Express  happiness  in  the  resolution  you’ve  reached  and  thank  the  customer  for  their   business.    Even  a  negative  post  can  be  a  good  thing,  as  long  as  the  last  comment  is   positive.    Your  reputation  among  your  community  will  soar  when  they  see  how  well  you   take  care  of  your  customers.     5. The  last  resort   If  the  offended  party  is  unreceptive  to  your  customer  service  attempts  and  only  active   in  your  community  to  start  arguments,  banning  an  individual  is  a  last-­‐resort  option.     Your  fans  don’t  deserve  to  be  subjected  to  he  abuse  and,  in  the  end,  they  will  respect   you  more  because  you  took  the  initiative.