A privately owned multinational computer technology company needed a solution to gain visibility into their meeting and event spend in order to create cost savings, reduce the number of their preferred suppliers, and automate the supplier payments process.

1. 1
How a Fortune 100 Global Technology
Provider Gained Visibility into
Meeting and Event Spend
Reduced Suppliers, and
Generated Cost Savings

2. Company Overview:
https://www.flickr.com/photos/sakeeb/4087246274
A privately owned multinational computer
technology company based in the United States
that develops, sells, repairs, and supports
computers and related products and services.

3. https://www.flickr.com/photos/franganillo/3678747186
Meeting and Event Info:
 5,000 annual worldwide events
 3,000 cost centers
 500 employees working on events
 $200M USD annual spend

4. https://www.flickr.com/photos/epsos/8463683689
 Bottom line savings of 5% of supplier spend
 311 suppliers onboarded across 27 countries
 14 local currencies
 $32M USD payments processed
First Year Results:

5. 5
The client needed a solution that would:
 create cost savings
 reduce the # of preferred suppliers
 automate the payment process
 work closely with their MSP
https://www.flickr.com/photos/34094515@N00/374081831
The Challenge:

6. 6
And the solution needed to be accepted
by:
1. Event planners
2. Procurement & strategic sourcing
3. Finance & accounts payable
https://www.flickr.com/photos/34094515@N00/374081831
The Challenge:

7. 7
https://www.flickr.com/photos/saneboy/3617855124
Event Planners
Required:
A paperless world

8. 8
https://www.flickr.com/photos/cybrgrl/2693814267
Event Planners
Required:
Less time reconciling invoices

9. 9
https://www.flickr.com/photos/xavier33300/9583638675/
Event Planners
Required:
Simple and easy collaboration with their preferred suppliers

10. 10
https://www.flickr.com/photos/76657755@N04/8125974243
Event Planners
Required:
Reporting on what they’re spending

11. 11
https://www.flickr.com/photos/dahlstroms/12416292583
Aggregate meeting and event spend from
their preferred suppliers.
Procurement &
Strategic Sourcing
Required:

12. 12
https://www.flickr.com/photos/vestman/3871170258
Procurement &
Strategic Sourcing
Required:
Provide visibility into their actual spend to
uncover new savings opportunities
through easy-to-use, detailed reporting.

13. 13
https://www.flickr.com/photos/nicholas_t/7383428640
Procurement &
Strategic Sourcing
Required:
Drive compliance with their supplier
contracts, purchase order approvals, and
RFP rules

14. 14
https://www.flickr.com/photos/smemon/12696032183
Finance & Accounts
Payable Required:
Replace meeting cards with a more
effective and valuable payment process

15. 15
https://www.flickr.com/photos/76657755@N04/7214596024
Finance & Accounts
Payable Required:
Pay suppliers accurately and on time.

16. 16
https://www.flickr.com/photos/certified_su/229016531
Ensure compliance with AP policy.
Finance & Accounts
Payable Required:

17. 17
https://www.flickr.com/photos/howard_roark/4415947949
The Solution:
Eved met the requirements of the three
disparate groups of stakeholders and
worked directly with their MSP – all within
the timeframe the client required.

18. 18
Creating a successful meeting or event
takes a combination of the right people, the
right process, and the right technology.
Learn how Eved can help you.
+1 312.902.3833
sales@eved.com
www.eved.com
This content originated from this case study.