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Habitat for Humanity GT Emergency and Fire
Action Plan
Effective: February 2, 2016
Purpose
Habitat for Humanity, Grand Traverse (HFH-GT) is dedicated to the protection of its employees
from emergencies. When emergencies do occur, our Emergency Action Plan (EAP) is initiated.
This EAP is in place to ensure employer safety from emergencies during regular and after hours.
It provides a written document dealing and organizing the actions and procedures to be followed
by employees in case of a workplace emergency.
OSHA’s Emergency Action Plan, found at 29 CFR 1926.35 requires HFH-GT to have a written
EAP. The plan applies to all operations of the company where employees may encounter an
emergency. The EAP communicates to employees, policies and procedures to follow in
emergencies. The written plan is available, upon request to employees, volunteers, board
members, and any OSHA officials who ask to see it.
OSHA’s Emergency Action Plan, 29 CFR 1926.35, are as follows:
I. Emergency Evacuation plan
II. Training
III. Methods to Account for
IV. Weather Monitoring and Code Procedures
V. Rescue and Medical Duties
VI. Means of Reporting Emergencies
VII. Company Representative(s)/Administrator(s) Duties
I. Emergency Evacuation Plan
Habitat will prepare an emergency evacuation plan for two areas: Office Areas and ReStore
Office Areas evacuation plan as follows:
Locate the nearest exit in the Main office; take a path to the exit that is unobstructed and clear of
debris and office workspaces. Once outside of the office, move to the designated meeting place.
ReStore evacuation plan as follows:
Locate the nearest exit in the ReStore; take a path to the exit that is unobstructed and clear of
debris and ReStore merchandise. Once outside of the ReStore, move to the designated meeting
place.

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II. Training
Business Operations Manager and/or Executive Director will review the Emergency Action Plan
with each employee at the following times:
- Initially when the plan is developed
- When a new employee is hired
- When employee is assigned initially to a job
- When an employee’s responsibilities or designated actions under the EAP change
- When new employment, materials, or processes are introduced into the workplace
- When layout or design of the facility changes
- When the EAP changes
The training includes the following: All emergency codes and Emergency Policies.
The information in this plan is not intended for casual reading, but it is intended to get the
appropriate message across.
Habitat for Humanity Grand Traverse communicates the contents of this plan through a
presentation followed by a drill.
Habitat for Humanity Grand Traverse performs drills for all emergencies.
We hold these drills annually.
After a drill, the Business Operations Manager and/or Executive Director will assess the
effectiveness of the plan and review any employee input concerning the drill. This allows for
employees to express their concerns if a procedure was not followed or something was
ineffective. This allows the Business Operations Manager and/or Executive Director to address
any concerns before a real emergency.
III. Methods to Account for
Employees have been instructed to meet at a designated location, to be accounted for on the
property. If it is determined that any employees are missing, the responding emergency agency
must be notified. The agency also will be informed about the last approximate whereabouts of
missing employees.
The meeting places for both ReStore and Office Areas are East of the parking lot off of Barlow
Employees are not to resume their regular duties until the all clear is given by the Business
Operations Manager and/or the Executive Director

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IV. Weather Monitoring and Code Procedures
When employees detect an emergency that requires an evacuation, such as a fire or hazardous
release, they should contact the Business Operation Manger and/or Executive Director.
Emergency Codes for both ReStore and Office Areas are as follows (Always notify Business
Operations Manager and/or Executive Director)
- Code Red: Fire/Smoke
o Treat every alarm as if it is a real emergency.
o Know where the nearest clearly marked escape routes are.
o Know the evacuation procedure and report to designated meeting place.
o Know the emergency telephone numbers.
o Know where the correct fire extinguishers are and how to use it in the event of a
fire.
 Restore Fire Extinguishers: Front Door, Side Door, and Back Door
 Suite F Fire Extinguishers: Front Door
 Suite I Fire Extinguishers: T.B.D.
*All extinguishers serviced by Fire Prevention and Safety (P.O. Box 181
S. Boardman, Traverse City. (231) 645-9042. Next service: March 2017)
 Remember P-A-S-S when using an extinguisher
 Pull – Pull the pin
 Aim – Aim low, pointing the extinguisher at the base of the fire
 Squeeze – Squeeze the handle releasing the extinguishing agent
 Sweep – Sweep from side to side at the base of the fire until it appears to
be out
 If the fire reignites, repeat steps 2-4
Figure 1 The U.S. Department of Labor, OSHA Fire Extinguisher P.A.S.S.

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 For ordinary combustibles (cloth, wood, paper etc.) use an air pressurized
water extinguisher labeled A
 For flammable liquids (oils, some paints, gasoline, etc.) use a CO2 Carbon
Dioxide Extinguisher labeled B
 For electrical equipment (fire in wiring, fuse boxes, computers, etc.) use a
Dry Chemical Extinguisher labeled C
o Office areas must have smoke detectors that automatically alarm
o Emergency lighting when needed
o Close doors when exiting to limit the spread of smoke and fire
o If unable to exit, create a place of refuge
 Seal the room: Use a wet cloth to cover the cracks around the door.
 Do not break windows: Flames and smoke can come back in from the
outside. If you need air, open the window a crack.
 Stay low under the smoke: The freshest air is near the floor. Keep a wet
cloth over your nose and mouth, breath through your nose only.
 Signal for help: Use a telephone or hang something in the window to
signal emergency rescue teams of your location.
- Code Purple: Bomb Threat
o If you find an unusual package/object
 Call for help/notify Business Operations Manager and/or Executive
Director
 Do not touch it
 Evacuate the area
o If you receive a phone call of a bomb threat
 Keep the caller talking, notify someone else
 Ask set questions (Where is it? What is it?)
 Try to establish a profile of caller (age, accent, calm, male/female)
- Code Grey: Tornado
o Cease all activities and move to a tornado safe area (breakroom)
o Assume a seated position on the floor, with the head down and hands locked over
the head during the disaster period. If you are wearing a heavy jacket or have
access to other heavy cloth material, use these items to cover your upper body and
head. (this will help protect you from flying glass and debris)
o Always try to stay close to the floor.
- Code Black: Personal Threat
o Call for help and notify Business Operations Manager and/or Executive Director
o Do not place yourself or others in danger
o Be deliberate in your action, do not move suddenly
o Move away if possible and observe details about offender to report
- Code Blue: Cardiac Arrest/Medical Emergency
o Call 911 (give location, profile, and condition of individual)
o Notify your Business Operations Manager and/or Executive Director
o Provide first aid/CPR if able and as needed
o Post someone by entrance to guide EMS to location of individual

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- Code Yellow: Natural Disaster
o Move to designated internal safety area
o Avoid windows, glass, and open areas
o Expect possible power surges or failures
o Do not go outside
- Hostage Situation/Active Shooter
o Locate exits and evacuate if able
o Hide in area out of shooters view
o Lock doors, windows, draw blinds and block entry to hiding place
o Silence all electronics
o If able to quietly and safely notify police, call 911
o When Emergency services arrive, put down all items in hands
o Move slowly towards them with hands visible above head
o Avoid pointing, screaming, or yelling
V. Rescue and Medical Duties
The employees have been specifically trained to rescue and/or attend to injured employees.
Yes: __ No: X
If “No” has been checked, employees will rely on paramedics or other emergency rescue teams.
If “Yes” has been checked, those employees trained in rescue operations will perform duties
according to the training they have received. The remaining employees will meet at the
designated meeting area.
Professional emergency services responding in an emergency will help with and direct all rescue
and medical assignments upon their arrival on site.
Members of the Emergency Response team include:
Local Fire/Rescue Departments
VI. Means of Reporting Emergencies
When a fire or emergency occurs, all employees, affected contractors and building owners must
be notified about the crisis. The first call will be made to the local fire department by using 911.
Emergency contact telephone numbers are included in this plan:
Site address: 1129 Woodmere Ave, Suite F, I, and K, Traverse City, MI 49686
Site Telephone: Grand Traverse Office (231) 941-4663 ext. 3

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Executive Director: Wendy Irvin (_ _ _) _ _ _-_ _ _ _
Business Operations Manager: Angela Fernow (_ _ _) _ _ _-_ _ _ _
Building Manager: Eric Gerstnor (_ _ _) _ _ _-_ _ _ _
Local Police Department: 911
Local Fire Department: 911
Local Paramedics Tele: 911
Local Hospital Address: (1) Munson Medical Center: 1105 6th St. Traverse City, MI, 49684
(2) Munson Urgent Care: 550 Munson Ave Traverse City, MI,
49686
Local Hospital Tele: (1) Munson Medical Center: (231) 935-5000
(2) Munson Urgent Care: (231) 935-8686
VII. Company Representative(s)/Administrator(s) duties
The Business Operations Manager is the responsible person to contact with any questions
regarding this plan. If additional information is needed, the Executive Director should be
contacted. Their duties include:
- Developing and maintaining a written Emergency Action Plan for regular and after hour
work conditions
- Notify the proper rescue and law enforcement authorities, and the building
owner/superintendent in the event of an emergency affecting the facility
- Taking security measures to protect employees
- Notifying other offices in complex of emergency if relevant
- Integrating the Emergency Action Plan with any existing general emergency plan
covering the building or work area occupied
- Distributing procedures for reporting emergencies, the location of safe exits, and
evacuation routes to each employee

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- Conducting drills to acquaint employees with emergency procedures and to judge the
effectiveness of the plan
- Training designated employees in emergency response such as the use of fire
extinguishers and the application of first aid
- Deciding which emergency response to initiate (evacuate or not)
- Ensuring that equipment is placed and locked in storage rooms, or desks for protection
- Maintaining records and property as necessary
- Ensuring that the facilities meet all local fire codes, building codes, and regulations
- Make sure there are special arrangements for vulnerable individuals (individuals with
mobility difficulties, elderly, small children)