There are three ways to modify a federal grant after it has been awarded: a budget revision, administrative amendment, or grant amendment. A budget revision allows changes to funding amounts or descriptions within the approved scope and purpose. An administrative amendment is initiated by the FTA to change terms, conditions, or provisions. A grant amendment is required for changes to the project scope or additional federal funds and requires the same application process as a new grant.

1. Grant Modifications
There are three ways to modify a grant after it
has been awarded:
• Budget Revision
• Administrative Amendment
• Grant Amendment

2. Budget Revision
• Budget revisions may be made as long as
there is no change in the grant purpose, scope
codes, and Federal funding of the grant.
• Budget revisions are generally changes to ALIs’
amounts or descriptions.
• Budget revisions must be consistent with the
activities contained in an approved TIP and
STIP and satisfy NEPA requirements.

3. Budget Revision (Con’d)
• A grantee may request a budget revision
either before or after incurring costs,
depending on the nature of the request.
• There are instances where a grantee needs
FTA approval for Budget Revisions prior to
incurring costs.

4. Examples of Budget Revisions that
Require Prior FTA Approval
(a) The change in the cumulative amount of
funds allocated to each scope from the
originally approved scope exceeds 20
percent.
(b) Federal funds are transferred between ALIs
with different Federal matching ratios, such
as moving funds from a capital activity
(80/20) to an operating activity (50/50).

5. Budget Revisions that Require Prior
Approval (Con’d)
(c) The addition or deletion of an ALI to an
existing scope included in the grant, provided
that the request does not change the amount
of Federal funds awarded in the original grant
or change the scope of the project contained
in the grant.

6. Budget Revision (Con’d)
Procedures for entering budget revisions in TEAM
• Under Project Management, a grantee should select the “Revise Project Budget”
tab.
• Budget revision requests must include a reason for the revision.
• For each ALI being revised, a brief explanation to the project or grant in the
“Details” section must be entered.
Because my boss said so is not a
good reason

7. Budget Revision Screen in TEAM

8. Budget Revision Screen in TEAM

9. Budget Revision Screen in TEAM

10. Administrative Amendment
• Is usually initiated by FTA to change or clarify
the terms, conditions, or provisions of a Grant
Agreement.
• Also used to change the year or type of funds
obligated for a grant.
• Transfer equipment from one grantee to
another.
• To reflect a change in the grantee or grantee’s
name.

11. Administrative Amendment , Con’d
• To deobligate Federal funds that are no longer
needed to complete the approved project
scope or purpose.

12. Grant Amendment
• Is required when there is either a change in
the scope or an addition of Federal funds to
an existing grant.
• Subject to the same application requirements
as a new grant request.
• Subject to DOL certification.