The document describes the various parts of the Microsoft Word interface, including: 1) The Ribbon, which contains tabs, groups, and commands organized by function. 2) Other interface elements like the Office Button, rulers, task bar, and status bar, which allow accessing commands and viewing document properties. 3) The uses of Microsoft Word, which include creating business and personal documents like letters, reports, and books. 4) Exercises that test the reader's understanding of Word parts and functions by matching terms and identifying labeled diagrams.

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Technology and
Livelihood Education
ICT – Computer Education
INTRODUCTION TO MICROSOFT WORD
(#1)
Hazel Joy E. Pacionista
Teacher III
7

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PARTS OF THE OPENING SCREEN FOR WINDOWS
Desktop is also called the background or wall paper. It is the large area that you see in your screen.
Icons – small graphical symbols or pictures that represent the basic commands or software applications.
Folders – are containers for saved files and documents. Commonly known as directors.
Start button – the primary button found at the lower left corner of the screen, used to open programs and
documents.
Task bar – A horizontal bar usually at the bottom of the screen to the right of the start button. The
quickest way to get help.
System Tray – the small area on the right side of the task bar which shows the time and certain programs
running on the background.
Microsoft Office Word 2010 allows you to create and edit personal and business documents, such as letters,
reports, invoices, emails and books. By default, documents saved in Word 2010 are saved with the .docx
extension. Microsoft Word can be used for the following purposes −
Microsoft Office Word 2010 allows you to create and edit personal and business documents, such as letters,
reports, invoices, emails and books. By default, documents saved in Word 2010 are saved with the .docx
extension. Microsoft Word can be used for the following purposes −
 To create business documents having various graphics including pictures, charts, and diagrams.
 To store and reuse readymade content and formatted elements such as cover pages and sidebars.
 To create letters and letterheads for personal and business purpose.
 To design different documents such as resumes or invitation cards etc.
 To create a range of correspondence from a simple office memo to legal copies and reference
documents.
The Parts & Functions of Microsoft Word
Ribbon
The Ribbon is the strip of buttons and icons located above the work area in Word 2007. The Ribbon replaces
the menus and toolbars found in earlier versions of Word. Each ribbon contains groups of command buttons
with common purpose. Each ribbon contains 7 tabs.

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Ribbon contains commands organized in three components −
 Tabs − These appear across the top of the Ribbon and contain groups of related commands. Home,
Insert, Page Layout are examples of ribbon tabs.
 Groups − They organize related commands; each group name appears below the group on the
Ribbon. For example, group of commands related to fonts or group of commands related to
alignment, etc.
 Commands − Commands appear within each group as mentioned above.
Office Button
Click the Office Button to find a drop down menu containing options, such as: open, save, and print. Also
shows previously opened files, which you may choose to “pin” them to make them “permanent”choices.
Rulers
Gives you an idea of where you are on the page
Tab Selector Button
You can easily set tab stops by clicking on the desired position on the ruler. This buttonallows you to
determine which type of tab will be set left aligned , right aligned , center aligned or decimal tab . Clicking
on this button will allow you to change the tab style.
Document
This is what you are typing/what will print out.
Status Bar
This row can be customized by right-clicking and selecting desired options. Desired options may include
page number/number of total page, word count, insert/overtype mode, caps lock, and zoom slide.
View Shortcuts
These four buttons allow you to change the way you view your document on the screen. From left to right
they are: print layout, full screen reading, web layout and draft. These can be added/removed by right
clicking anywhere on the status bar and checking/unchecking View shortcuts.
Task Bar
Shows open programs.
Zoom Slide
Allows you to increase/decrease the amount of the document you see on the screen.
View Ruler Button
Allows you to view/hide the rulers.
Screen Split Button
At the top of the vertical scroll bar is a new button. Just below the double arrow is a tiny button that looks
like a minus sign that lets you split your screen in two when double-clicked. Double-clicking it a second
time will unsplit your screen.
Scroll Bars
Allows you to view entire workbook by moving it up, down (vertical scroll bar), left or right (horizontal scroll
bar).
Right Indent
Slide this triangle to the left of the margin to limit the right side of a paragraph to that point. Move the
triangle to the right of the margin to allow the right side of the paragraph to extend beyond the margin. The
triangle at the margin will keep the right side of the paragraph with the margin.

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Group
Command buttons with a common purpose are clustered together. Each ribbon contains several groups.
Some groups, but not all, contain a quick launch bar (dialogue box launcher) in the bottom right hand
corner.
Quick Launch Bar/Dialogue Box Launcher
It is the arrow in the bottom right hand corner of some groups. When clicked, it will bring up a dialog box
where additional options/changes can be entered.
Title Bar
Shows name of program and open document. Also contains minimize, maximize and close buttons.
Quick Access Toolbar
This customizable toolbar allows you to add frequently used commands. Click on the down arrow at the end
of the toolbar to add/remove command buttons – or – right-click on any command button and choose Add
to Quick Access Toolbar.
Tab
The ribbon is broken down into 7 tabs. Each tab has a common purpose and consists of several groups. To
select a tab, simply click on it and the appropriate groups will be displayed.
First Line Indent
This triangle controls where the first line of a paragraph begins. Moved to the left of the margin, will allow
the first paragraph to be in the left margin. Can be moved to the right of the margin to indent your paragraph.
Hanging Indent
The opposite of a first line indent. It is often moved to the right of the first line indent, which allows the
remaining lines of a paragraph to be indented according to placement of the triangle.
ACTIVITY 1
Directions: Match the part of Microsoft Word in Column A to its corresponding description in Column B.
Write your answer in your answer sheet.
COLUMN A

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COLUMN B
A. The strip of buttons and icons located above the work area in Word 2007. It contains groups of command
buttons with common purpose. Each ribbon contains 7 tabs.
B. Gives you an idea of where you are on the page
C. Click the Office Button to find a drop down menu containing options, such as: open, save, and print. Also
shows previously opened files, which you may choose to “pin” them to make them “permanent”choices.
D. This is what you are typing/what will print out.
E. This row can be customized by right-clicking and selecting desired options.
F. Allow you to change the way you view your document on the screen.
G. Shows open programs.
H. Allows you to increase/decrease the amount of the document you see on the screen.
I. Allows you to view/hide the rulers.
J. At the top of the vertical scroll bar is a new button. Just below the double arrow is a tiny button that
looks like a minus sign that lets you split your screen in two when double-clicked. Double-clicking it a
second time will unsplit your screen.
K. Allows you to view entire workbook by moving it up, down (vertical scroll bar), left or right (horizontal
scroll bar).
L. Slide this triangle to the left of the margin to limit the right side of a paragraph to that point. Move the
triangle to the right of the margin to allow the right side of the paragraph to extend beyond the margin. The
triangle at the margin will keep the right side of the paragraph with the margin.
M. It is the arrow in the bottom right-hand corner of some groups. When clicked, it will bring up a dialog
box where additional options/changes can be entered.
N. Command buttons with a common purpose are clustered together. Each ribbon contains several groups.
Some groups, but not all, contain a quick launch bar (dialogue box launcher) in the bottom right-hand
corner.
O. Shows name of program and open document. Also contains minimize, maximize, and close buttons.
P. This triangle controls where the first line of a paragraph begins. Moved to the left of the margin, will allow
the first paragraph to be in the left margin. Can be moved to the right of the margin to indent your paragraph.
Q. This customizable toolbar allows you to add frequently used commands. Click on the down arrow at the
end of the toolbar to add/remove command buttons – or – right-click on any command button and choose
Add to Quick Access Toolbar.
R. The ribbon is broken down into 7 tabs. Each tab has a common purpose and consists of several groups.
To select a tab, simply click on it and the appropriate groups will be displayed.
S. The opposite of a first line indent. It is often moved to the right of the first line indent, which allows the
remaining lines of a paragraph to be indented according to placement of the triangle.
T. You can easily set tab stops by clicking on the desired position on the ruler. This button allows you to
determine which type of tab will be set left aligned , right aligned , center aligned or decimal tab . Clicking
on this button will allow you to change the tab style.
ACTIVITY 2
Directions: Complete the drawing below by supplying the correct name of the parts of the Microsoft word.
Write your answer in your answer sheet.
7. Hanging Indent
8. Tab
9. Office Button
10. Status Bar
11. Task Bar
12. Screen Split Button
13. Quick Launch Bar/Dialogue Box Launcher
14. Quick Access Toolbar
15. Title Bar
16. First Line Indent
17. Right Indent
18. View Ruler Button
19. View Shortcuts
20. Rulers
1. Ribbon
2. Tab Selector Button
3. Document
4. Zoom Slide
5. Scroll Bars
6. Group

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ACTIVITY 3
Directions: Complete the crossword by filling in a word that fits each clue. The clues are the functions or uses
of the part of the opening screen for window. Write the answer in your answer sheet.
ACTIVITY 4
Directions: Test your understanding by answering the following questions. Write the answer in your answer
sheet.
1. What are the purpose of using Microsoft Word?
2. Why do you think it is necessary to learn that parts and functions of a Microsoft word?
3. In your opinion, which among the parts of the Microsoft word is the most important?
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