3. Main Concerns Moving Forward
Job costing
DCAA compliant for government contracting
Automatic invoicing
Online reporting
Timekeeping capabilities for vault employees
Multi-jurisdiction tax filing
Estimated costs
4.
5. Current Account
• Payroll and timekeeping system
• Direct Deposit
• General Ledger Reporting
• Online Reports
• Workman’s Compensation
• Tax Pay
• Time Off Accrual (Sick and Paid Time Off)
• Labor Compliance Posters
• Multi-jurisdiction Tax Filing
$5,406.07 $5,421.66
$6,465.96 $6,720.07
$7,493.13
$4,812.08
0
1000
2000
3000
4000
5000
6000
7000
8000
2010 2011 2012 2013 2014 2015
Amount($)
Year
Costs Over Time
6. Process Automation
Manual
Timecards
Sandy Lorraine Sandy
Generated
Report
Approval and call
in to Paychex
Summary report
sent to Janet
Janet to input
into Quickbooks
Lorraine
processes for
invoicing
Kathy inputs
WAWF and
Travel Materials
Timecard online
reporting
Approval
Summary report
sent to Janet
Automatic
Quickbooks input
Automatic
invoicing
Kathy inputs
WAWF and travel
materials
11. Process Automation
Manual
Timecards
Sandy Lorraine Sandy
Generated
Report
Approval and
call in to
Paychex
Summary report
sent to Janet
Janet to input
into Quickbooks
Lorraine
processes for
invoicing
Kathy inputs
WAWF and
Travel Materials
Timecard online
reporting
Approval
Summary report
sent to Janet
Automatic
Quickbooks input
Automatic
invoicing
Kathy inputs
WAWF and travel
materials
12. Determine Baseline Costs
$6,446 $7,067
$13,268
$19,468
$8,397
$9,018
$15,219
$21,420
$0
$5,000
$10,000
$15,000
$20,000
$25,000
46 50 100 150
Amount($)
Number of Employees
Costs Over Time
First 4 Years After 4 Years
13. Additional Costs
HR Package ($2.25 per employee)
◦ 5 year background checks
◦ Build and update employee handbook online
◦ Compliance
◦ Job descriptions
◦ Affordable Care Act
◦ Electronic signature
◦ Certifications
◦ Special reporting
$8,213 $9,126
$18,252
$27,378
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
46 50 100 150
Amount($)
Number of Employees
Additional Costs
15. Contact Information
Brian Philage | Associate Sales Manager | Small Business Services
◦ (412) 567-5565
◦ Brian.philage@adp.com
Patrick Duffy
◦ (805) 804-2644
◦ Patrick.duffy@adp.com
16.
17. Packages Available
EXPRESS PACKAGE:
- Time tracking made for professional service firms
- Mobile access from: smartphone, tablet, or PC with
autosync
- Online or desktop Quickbooks integration
- Grid or line views
- Unlimited timers
- Custom report wizard
- Unlimited clients, transactions, and users
- Live phone chat and email support
- Cloud based, no installation or maintanence
PRO PACKAGE:
- Expense tracking
- Real time client/project budget tracking
- Review and approvals for time and expenses
- Dashboards – to see the big picture
- Invoice template editor
- Fixed fee and time & materials invoice types
- WIP management made easy
- Workflow management
- Tasks/recurring tasks by type, stage, due date, assignment
- Deep integration with Quickbooks
- Unlimited Cost centers and status codes
- Assign access rights by user or by group
- Unlimited data retention
- API Access
- DCAA compliance
ENTERPRISE PACKAGE:
- Unlimited sub-tasks with budget roll-up
- Real-time staff and resource allocation budget tracking
- Variable cost rates
- Unlimited user defined invoice types
- Proprietary syncing engine for Quickbooks desktop
- Canadian Quickbooks desktop support
- Premium support
18. Moving Forward
DCAA compliant
Automatic invoicing
Online reporting
Time keeping for vault employees
• Paper tracking
• Offline reporting
• Input all at once with notes for DCAA audit purposes
Price estimates
Job costing
• Multi-jurisdiction tax filing
21. Recommendations
For keeping everything all together:
◦ Easiest to implement before Qtr 1 2016
◦ Most expensive pricing includes HR costs
◦ ADP more expensive in the long run
◦ Long time customer
◦ Strong integration with Quickbooks
◦ Flexible pricing as GBL grows
◦ Cohesive with partnering company
$9,751
$16,981
$22,078
$0
$5,000
$10,000
$15,000
$20,000
$25,000
50 100 150
Amount($)
Number of Employees
BigTime & Paychex
Workforce now platform – set up $387.50
Customized from the ground up to fit our needs
Job costing – everything gets coded
$4.77 per employee for minimal capabilities – timekeeping, tax filing, and payroll
Costs specified reflects quotes from Brian Philage not Patrick Duffy
- Not a payroll processing company
- Contract based on quarterly or annually basis
- Logging methods include: smartphones, mobile devices (offline entry availability), and PC
- For those working at the base in vaults: paper tracking recommended
Multi-jurisdiction tax filing associated with the payroll company
$10 per user at 50 employees
$7/8 per user at 100 employees
$6 per user at 150 employees
Base cost along with a DCAA compliance charge per employee
