Does your Intercompany process (from entries to settlements) manual? Are your Accountants, Accounts Payable, Treasury and Tax teams facing difficulties to finish the process on time? Do you want to save time and resources by automating the Intercompany process end to end? If you are facing these problems then join this session to learn how you can help your organization to completely automate the Intercompany process by extending the standard Advance Global Intercompany System features to automate the Intercompany entries, approvals, Invoicing, accounting, reconciliation, netting and settlements. Objective 1: Discuss the business use cases and limitations of standard Advance Global Intercompany System (AGIS). Objective 2: Learn how you can automate the AGIS entry process for each business use case. Objective 3: Discover the enhancements and configurations are required for automating the Intercompany process end to end. Objective 4: Learn how to automatically create Intercompany Invoices (in AR & AP), accounting and reconciliation of the transactions. Objective 5: Learn how you can automate the netting process and perform cash settlements for the Intercompany transactions between legal entities as per region specific regulations.

1. Session ID:
Prepared by:
Remember to complete your evaluation for this session within the app!
10711
Save Time and Resources -
Fully Automate Intercompany
Process End to End
Leverage Automation for …
• Time & Cost savings
• Value Addition& Audit Compliance
April 10th 2019
Vineeth Mylapur
Oracle Business Systems Analyst Lead
Rackspace US, Inc

2. Speaker Profile
• SME for all Oracle Financial Modules
• Experience with Complex Business Process
Reengineering/Architecting
• Experience with Global Payment Process
Implementations (AP & AR)
• Expert in Global Cash Reconciliation Process (Credit
Cards, Direct Debits, etc.)
• Experience with Multiple Localizations
Vineeth Mylapur
Oracle Business Systems Analyst Lead

6. Agenda
• Organization Landscape
• Business Drivers
• Standard AGIS features
• Standard AGIS flow
• Limitations and Pain points
• Our Automated Solution Approach
• Out of box Netting process
• Our Automated Netting Process
• Final Settlement Process
• Reconciliation
• Conclusion
• Q&A

7. Organization Landscape
• 25+ Ledgers
• 45+ Legal Entities
• 40+Operating
Units
• 40+ Intercompany
Organizations
• 300+
Intercompany
Transactions p/m

8. Business Drivers
• Cross charges
• Vendor Payments
• Loans, Dividends
• Capital Contributions
• Payroll
• Leases
• Customer Receipts
• Treasury Management
• Resource Management
• Central Document Repository
• Reconciliation
• Compliance

9. AGIS Features
• Intercompany: Transactions between two legal entities of same or different ledgers.
• Intracompany: Transactions between two different groups or balancing segments
within the same Legal Entity
• Transaction Entry via User Interface & Web ADI
• Manual & Automatic Distribution Modes
• Utilizes Workflow process for approvals
• Batch/Online Transfer to Subledgers and GL
• Generates IC AR & AP Invoices
• Interactive Reconciliation Reports

10. AGIS Transaction Entry

11. Standard AGIS Flow

12. Limitations & Pain points
• Requires Manual Entry
• Requires coordination across business teams
• No linkage between AGIS and source Transaction
• Exchange Rates differences
• Cannot upload Multiple AGIS batches via WEB ADI
• Impacts to month end close processes

13. How we addressed limitations/Pain points
• Flag Intercompany Invoices
• Automate AGIS transaction Imports
• WEB ADI Extensions for Multi Batch Entry
• Subledger Import Automations
• AME Rules for Payable Invoice auto approvals
• Enabled features to transfer AP attachments to AGIS
• Uniform references across AP, AGIS , AR and GL
• Tax documents – IC AR Invoice as attachment to IC AP

14. Leverage AP Invoice for Automation
• Payables team to enter separate lines per entity with
– Intercompany Account
– Amount
– Description
– Allocate Tax, Freight and etc.
• Utilize AP Line DFF’s to capture
– Recipient Legal Entity/IC organization
– Recipient Expense account

15. Leverage AP Invoice for Automation continued…

16. Automated AGIS Transactions

17. Automated AGIS Batch from AP Invoice

18. Intercompany AR Invoice

19. Intercompany AP Invoice

20. Intercompany AP Invoice continued…

21. Attach Intercompany AR Invoice to AP

22. Enhanced AGIS Transaction UI

23. Enhanced AGIS WEBADI
Intercompany - Single Batch Entry (WEBADI) modified layout to enable Multiple Batch entries

24. Settlement Process

25. Standard Netting Process
Limitations:
• Need to be run for each Operating Unit
• Error Batches need to be deleted manually
• Cannot schedule the process

26. Enhanced Global Netting Process

27. Settlement Process Flow

28. Reconciliation

29. Conclusion
Benchmark
• End to End Automation
• Operational efficiencies
• Scalability
• Value add services
• Compliance
• Smooth close process
Execution Timeline
• Analysis to Launch  6 Months
• Business adaption  3 Months
Key to Success
• Business Engagement
• Leadership Support

30. Session ID:
Remember to complete your evaluation for this session within the app!
10711
Q&A
Vineeth Mylapur
vineeth.mylapur@rackspace.com
https://www.linkedin.com/in/vineeth-mylapur/
Booth:
Rackspace: 1039