The document outlines the personnel security process at Enterprise Bank. It discusses six key elements of personnel security: 1) recruitment and hiring policies, 2) screening devices for applicant selection, 3) background investigations, 4) investigating current employees suspected of wrongdoing, 5) security awareness training, and 6) protecting employees from discrimination. The purpose is to ensure the bank hires suitable employees and assesses personnel for security risks. The security department conducts background checks on applicants and employees, investigates wrongdoing, and enforces criteria for employee conduct. Personnel security procedures include applicant screening through applications and interviews, checking for "red flags," and conducting background investigations, positive vetting, and financial/lifestyle inquiries.

1. PERSONNEL SECURITY
Security
Department
C O N F I D E
N T I A L
FOR : MS. CIRILA D. CANSECO
VP HRMD Head
ENTERPRISE Bank, Inc.
FROM : SECURITY DEPARTMENT
SUBJECT : SECURITY ON PERSONNEL
DATE : 07 July 2017
I. – INTRODUCTION:
One of the three key security processes, Personnel Security is considered the
most important simply because security involves people, both as assets to be
protected, and as sources of security threats.
This is to protect the ENTERPRISE Bank from undesirable persons the personnel
security process requires the following main elements:
1. An appropriate recruitment and hiring policy.
2. The use of screening devices to assist in applicant selection process.
3. A background investigation of applicants.
4. The carrying out investigation into activities of current employees
suspected of violating company rules.
5. Assisting employees to protect themselves through security awareness and
educational program.
6. The protection of employees from discriminatory hiring or terminating
procedures, as well as unfounded allegations of illegal or unethical
activities and conduct.

2. PERSONNEL SECURITY
Security
Department
C O N F I D E
N T I A L
II. – PURPOSE:
1. This is to insure that a the Human Resource Management hires those
employees best suited to assist ENTERPRISE Bank in achieving its goals;
and,
2. Personnel security implicates during the application process and once
hired, the Security Department conduct an assessment to HRMD Head to
provide the necessary information, links and records desired by the
management as fortification to the management’s standards as-well to the
applicants, newly hires employee and EBI‘s regular Personnel.
III. – THE KEY FUNCTION:
Personnel security on Human Resource Management serves as additional method
with security awareness to implicate as screening device as support for Enterprise
Bank in hiring suitable employees.
1. To conducts background investigation on applicants and employees.
2. To handles investigation of employees suspected of wrongdoing and life
style check if warranted.
3. Truth verification standards for applicants with “Red Flags” and suspected
fraud on reporting considering as a threat on management.
4. Criteria for employees conduct.
5. Investigation of questionable employees conduct.
6. Disciplinary procedures.
7. Termination procedures.
IV. – BASIC CONSIDERATION:
To impose the personnel security there are seven (7) basic considerations that
Security Department coordination to Human Resource Management Division are
confidential and highly classified;

3. PERSONNEL SECURITY
Security
Department
C O N F I D E
N T I A L
1. That the HRMD is responsibility of the appointing authority to determine the
suitability and loyalty of the person he is appointing.
2. No person is entitled solely by virtue of his grade or position to knowledge
or possession of classified matter base on the result of investigation.
3. All personnel whose duties require access to classified matter shall be
subjected to a security investigation to determine eligibility for the required
security clearance.
4. All personnel shall undergo security education.
5. Security Officers and other key officers responsible for personnel clearance
investigations should keep abreast of changes in the law.
6. An employee has the right to review his pre-employment investigation file
and reasonably challenge any findings.
7. There are virtually no restrictions on what can be asked of an applicant
once an offer of employment has been made.
V. – PERSONNEL SECURITY PROCEDURES:
 Applicant Screening
The most effective tools in employee selection are:
 EBI‘s application form; and,
 The interview.
The “Whole Man Rule or One Man Rule” may applied considering that;
 It is an act of weighing all elements of a person’s background in
determining his/her suitability for the position and responsibility of
his/her task.
 It is a system for evaluating the suitability of an applicant’s
response with confidence and comfort on approach.
 And as Governing standards for HRMD to address;
 The needs of the company
 The fairness to the applicant.

4. PERSONNEL SECURITY
Security
Department
C O N F I D E
N T I A L
 Pointers in Screening Process
 In screening an applicant for a position, the most expensive
techniques should be used last. That is why, a background
investigation shall only be conducted after the applicant has already
undergone interview.
“Red Flags” in a Screening Process
 Application form not signed.
 Application date not filled up.
 Applicant’s name and possible aliases.
 Gaps in employment history or use of term “self-employed”.
 Inability to remember names of former colleagues or bosses.
 Never accept a resume from an applicant in lieu of the company’s
application form, as it does not contain the various legal clauses
nor is there a space for a signed declaration.
 Personnel Security
The HRMD make an inquiry to the Security Department for the character,
reputation, discretion, integrity, morals and loyalty of an applicant and
personnel in order to determine a person’s suitability for appointment,
promotion or access to classified matter.
Applicants and Employees are subject for Security Standards on HRMD:
 Background Investigation (BI)
 Positive Vetting
 Profiling
 Financial and Lifestyle Inquiry
 Exit Interview

5. PERSONNEL SECURITY
Security
Department
C O N F I D E
N T I A L
VI. – Human Resource Management Security Program:
This is to develop security awareness among employees of the company and to
emphasize the importance and role of security in achieving the company’s goals
among the top brass.
FOR THE HRMD HEAD
Prepared by:
KIM RICHARD LOPEZ, CSP, CSMS
Chief Security Officer (CSO)
Enterprise Bank, Inc.