As a busy real estate professional, in today’s busy digital business environment, you are most likely aware of the benefits of virtual assistant services. You may be contemplating hiring an administrative virtual assistant for routine tasks, such as managing your schedule, handling calls and emails, and document management. Top virtual assistant services provide educated, highly competent, extensively screened employees who will go over and beyond the typically anticipated job duties. They are adept at more challenging tasks related to devising your business outcome statement and blended org chart.

1. EVERYTHING
A VIRTUAL ASSISTANT
CAN DO FOR YOU

2. Top Tier
VA
A Top-Tier Real Estate Virtual Assistant Goes Over and Beyond
As a busy real estate professional, in today’s busy digital business environment, you
are most likely aware of the benefits of virtual assistant services. You may be
contemplating hiring an administrative virtual assistant for routine tasks, such as
managing your schedule, handling calls and emails, and document management. Top
virtual assistant services provide educated, highly competent, extensively screened
employees who will go over and beyond the typically anticipated job duties. They
are adept at more challenging tasks related to devising your business outcome
statement and blended org chart.
An exceptional virtual assistant will lessen your burdens during the execution of
your real estate transactions, including everything from obtaining appraisal and
inspection documents to following up regarding escrow matters. A well-trained real
estate virtual assistant will help manage your MLS listings and BPO reports. Your
assistant can also serve as a Real Estate ISA/prospecting virtual assistant to gather
leads, follow up, and ultimately assist you with converting them into appointments.
A multi-talented virtual assistant may also wear the hat of marketing virtual
assistant utilizing your growth stack to oversee social media management, ads,
email marketing, and video editing. They can apply SEO techniques or find a
company to outsource those tasks to. An extraordinary employee is versed at
providing investor virtual assistant services as well.

3. VA
Services
Handle Your In-Person Real Estate Tasks with Virtual Assistant Services
The list of virtual assistant services a premium staff member can provide is
considerable. However, you may wonder how a virtual assistant would
handle in-person tasks. Although working remotely, a proactive assistant will
ensure arrangements are made for a qualified individual to perform in-
person responsibilities. Various states have particular tasks unlicensed real
estate assistants are allowed to complete.
Your virtual assistant can schedule the cutting of duplicate keys for your
listings, make sure they are delivered within secure real-estate lockboxes and
placed appropriately on the doorknobs of your marketed homes. Your
assistant can designate someone to act on their behalf as a courier to deliver
and pick up your needed documents. A savvy virtual assistant will also
strategize the placement of “for sale” signs on properties you are involved
with and distribution of marketing flyers. They can arrange for a greeter to
be present at your open houses to distribute printed materials there as well.
Your real estate virtual assistant can find a capable person to measure homes
for you and the square footage of heated and air-conditioned space.

4. Tasks for
VAs
ISA:
Goal Setting – Review weekly, monthly, and annual goals; strong timeline
management; Schedule play days; Take play days.
Lead Generation – Lead tracking and coordination; maintain testimonials file.
Seller Prospecting and Servicing – Prospect for listings- General; Prospect: Expired,
for sale by owner (FSBO), geographic farm, past clients and allied resources; Lead
follow-up.
Transaction and Closing Coordination – Answer phones; obtain testimonials and
referrals; take/ deliver messages; check voicemail; return calls; send/ receive faxes;
send/ receive emails; maintain real estate license; schedule and attend training.

5. Tasks for
VAs
Transaction Coordinator:
Goal Setting – Implement systems; review annual/monthly/weekly goals; maintain planned
use of time; schedule/take play days.
Seller Prospecting and Servicing – Complete listing contract; provide a sellers net sheet.
Buyer Prospecting & Servicing – Complete buyer agreement; obtain closing costs estimate;
assist with selecting service providers.
Transaction and Closing Coordination – Set up a contract to closing file; fill out green sheet;
establish communication with all parties involved.
Administration and Accounting – Make copies; maintain contract files; maintain files for
listing properties.
Research and Communication – Take/deliver messages; check voicemail; return calls; faxes;
emails, schedule training.

6. Tasks for
VAs
Marketing:
Goal Setting – Career vision; implement systems; review annual/monthly/weekly goals;
maintain planned use of time; schedule/take play days.
Lead Generation, Advertising, & Promotion – Maintain testimonial files; implement
promotional campaigns; organize promotional events; coordinate community service;
handle customer complaints; lead tracking/ coordination; contact management (client
database).
Seller Prospecting & Servicing – Research market and prepare CMA; arrange for an office
tour; set up showing procedure; link to websites; arrange for broker open house.
Buyer Prospecting & Servicing – Provide buyer representation packet; research MLS; send
updates to out-of-town buyers; arrange for house-hunting visits; provide pricing and
market research.

7. Tasks for
VAs
Listing Manager:
Goal Setting – Implement systems; review annual/monthly/weekly goals; maintain planned
use of time; schedule/take play days.
Lead Generation, Advertising, & Promotion – Write/ place advertising; create graphics/
feature sheets; photography listing package prep; select vendors for advertising.
Seller Prospecting & Servicing – Prepare/ deliver pre-listing packages; complete listing
contracts; arrange for lockbox, arrange for signs; arrange office tour.
Buyer Prospecting/ Servicing – Follow-up on buyer leads; arrange for house hunting visits.
Administration and Accounting – Make copies; maintain listing property files; maintain all
databases.
Research and Communication – Take/deliver messages; check voicemail; return calls; faxes;
emails, schedule training; maintain real estate license.

8. A real estate virtual assistant with creativity and superb interpersonal skills will be able
to negotiate talent services to facilitate your projects. Your assistant can reach out to
photographers and videographers to elevate your marketing campaign to a more
competitive level. They can search photographer websites, talent networking sites,
social media, and other relevant sources to secure the highest quality, most reasonably
priced services for your exterior and interior property photos and videos. An efficient
virtual assistant will do some price negotiation on your behalf beforehand and schedule
a phone call or in-person appointment for you with the talent for further screening.The
Conclusion
The possibilities are endless regarding everything a real estate virtual assistant can do
for you. You can even delegate your public relations outreach to your assistant. Your
virtual assistant can maintain customer relations with previous clients, check in
occasionally to see if they need your services, obtain referrals, and reviews from
satisfied clients for your website and marketing. They can handle closing gifts received
from clients and also shop for housewarming gifts to give to your clients.

9. T H E H I G H E S T R A T E D S T A F F I N G C O M P A N Y I N R E A L E S T A T E
12 Years. 5,000+ clients – including half of
Real Trends Top 10 Teams. We’re proud to
show you our track record of excellence, which
is why clients have given us 100’s of 5-Star
client reviews for our exceptional quality &
service. Learn what makes us better, and how
we can serve you.
Founded in 2008, MyOutDesk is the largest,
most stable & reputable provider of virtual
staffing in the real estate industry. We have
served over 5,000 clients, including real estate
agents & brokers, mortgage & finance
professionals, and real estate tech firms of all
sizes across the USA.
We're the most widely reviewed & highly-rated
virtual staffing firm in the real estate sector,
with over 100 5-star client reviews. We hire
better trained, more experienced, higher
educated VA’s than the competition - and
provide the highest level of security & data
protection for our clients.

10. SCHEDULE AN INTERVIEW TODAY
www.MyOutDesk.com
EMAIL: getmod@myoutdesk.com
PHONE: 800-583-9950
“Either you have an assistant, or you are the
assistant. It’s your choice.”
- DANIEL RAMSEY
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