Download to read offline
Events Budget Worksheet Draft 1
- 1. Events Budget Worksheet:Draft 1 CIVIL WAR BUDGETS Price per Day Price Setup Fee Qty Total PLACES AND SPACES FIELD SPACE FOR EVENTS Front Lawn $500.00 3 $1,500.00 Hopkins Hall Lawn $400.00 3 $1,200.00 Devereux Beach $350.00 3 $1,050.00 PAGEANT COMPETITION Rigas Theater $600.00 1 $600.00 Garret Theatre $300.00 1 $300.00 BALL/GALA DINNER Butler Gymnasium $300.00 1 $300.00 MEMORIAL SERVICE Reilly Center Quad $250.00 1 $250.00 BBQ LUNCH Hickey Dining Hall Lawn $50.00 1 $50.00 RAIN LOCATIONS Reilly Center Arena $5,000.00 1 $5,000.00 Classroom Spaces $50.00 Various Hickey Dining Hall $850.00 1 $850.00 EQUIPMENT TABLES 5 ft. Round Table $8.50 $0.70 40 $368.00 CHAIRS Folding Chair $1.05 $0.35 320 $448.00 White Padded Chair $1.50 $0.35 150 $277.50 TENTS 40x40 White Traditional Pole Tent $580.00 1 $580.00 LIGHTING AND SOUND Sound System $150.00 1 $150.00 Microphone $25.00 1 $25.00 Tech Operater $50.00 1 $50.00 Decorations (estimate) $1,000.00 1 $1,000.00 Music Compilation $50.00 1 $50.00
- 2. Events Budget Worksheet:Draft 1 CATERING SERVICES HICKEY DINING HALL Breakfast through the line $6.20 Lunch through the line $7.50 Dinner through the line $9.20 A DAY IN THE LIFE Pork $7.00 60 $420.00 Corn Meal $4.00 60 $240.00 Berries $5.00 60 $300.00 Ice Water (per gallon) $0.99 2 $1.98 Bottled Water (per person) $1.59 60 $95.40 COOKIES AND REFRESHMENTS Assorted Gourmet Cookies (per dozen) $8.99 7 $62.93 Ice Water (per gallon) $0.99 3 $2.97 Infused Water (per gallon) $7.99 Bottled Water (per person) $1.59 Assorted Sodas (cans, per person) $1.59 Assorted Individual Fruit Juices (per person) $1.79 PERIOD THEMED BALL Harvest Bounty (per person) $16.99 150 $2,548.50 Traditional American (per person) $14.99 150 $2,248.50 Open Bar (approximately) $110.00 Assorted Sodas (cans, per person) $1.59 BBQ LUNCH BBQ Picnic (per person) $10.99 320 $3,516.80 Lazy Summer BBQ (per person) $12.99 320 $4,156.80 Backyard BBQ Buffet $14.99 320 $4,796.80 Assorted Sodas (cans, per person) $1.59 200 $318.00 Assorted Individual Fruit Juices (per person) $1.79 200 $358.00 EXHIBITS GALLERIES IN QUICK CENTER FOR THE ARTS Exhibit Room $50.00 $25.00 2 $150.00 FIREWORKS FIREWORKS DISPLAY Captain Boom $3,000.00 1 $3,000.00 FIREWORKS PERMIT New York State $150.00 1 $150.00
- 3. Events Budget Worksheet:Draft 1 MARKETING MATERIALS SOCIAL MEDIA Facebook, Twitter, Instagram -- SIGNAGE 24x36 Color Sign $18.00 24x36 Black and White Sign $15.00 8x11 Photocopy Color $1.00 8x11 Photocopy Black and White $0.50 Menu Cards/Place Cards $2.00 $50.00 hourly rate HOUSING ACCOMODATIONS TOWNHOUSE APARTMENTS Per person, per night $50.00 For families of reenactors $25.00 EVENT MANAGEMENT FEE 1,000.00 $16,503.08TOTAL (BASED ON MY RECOMMENDATIONS): *Bold denotes my recommendations