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Event spot final_011813
The document provides strategies for effective event marketing. It discusses getting people to sign up for events, speak up by promoting the events, and show up on the day of the event. The key recommendations are to send reminder emails with event details, encourage pre- and post-event surveys to get feedback, start with smaller venues that can sell out, and be sure to follow up after the event to thank attendees and drive ongoing engagement. The goal is to turn attendees into ongoing promoters and grow events over time through successful marketing.
Event spot final_011813
- 1. simple strategies for betterevent marketing © 2013
- 2. April Heavens- Woodcock ChiefBuzz Officer Touching Clients Authorized Local Expert with Constant Contact awoodcock@touchingclients facebook.com/touchingclients.com twitter: @touchingclients © 2013
- 3.
- 4. today’s agenda • thereal power of event marketing • get them to… – sign up – speak up – show up • make sure you follow up © 2013
- 5. at its core,marketing is about eliciting a physical and measureable RESPONSE 5 © 2013
- 6. MARKETING HAS CHANGED traditionalmarketing new marketing find find convert keep convert keep “Flip The Funnel: Retention is the New Acquisition” -- Joe Jaffe (@jaffejuice) 7 © 2013
- 7. reach past your ownlist 8 © 2013
- 8. today’s agenda • thereal power of event marketing • get them to… – sign up – speak up – show up • make sure you follow up © 2013
- 9. the invitation • papervs. email? • simple graphics • include ALL the basics • write a compelling message • anticipate questions • be recognizable 10 © 2013
- 10. {checklist} INVITATION makesure the host organization is very obvious, not just the logo offer date/time/location/topic sign-up link should be most obvious, if not ONLY option, and be above the scroll line place left or center, not right use a text link don’t give details that distract from signup 11 © 2013
- 11. WHO should youinvite? WHERE will you post event info online? WHEN should you time your announcements and invites? WHAT does success look like? How will you measure it? 12 © 2013
- 12. if you HAVEan event webpage… include all basic event info focus on registrations 13 integrate social media different events? make it easy to tell multiple events apart © 2013
- 13. if you DON’THAVE an event webpage use online registration 14 offer printable registration © 2013
- 14. shameless plug event homepage 15 event invitation event registration © 2013
- 15. registration pointers • collectattendee data • do not ask too many questions • if you charge a fee, try to collect on the spot • make sure a confirmation email goes out ASAP 16 © 2013
- 16. today’s agenda • thereal power of event marketing • get them to… – sign up – speak up – show up • make sure you follow up © 2013
- 17. encourage them toSPEAK UP • drive pre-event build-up and promotion • make it easy to share and forward info • encourage activity during the event… • don’t forget post-event… 18 © 2013
- 18. encourage them toSPEAK UP pre- and post-event surveys • ask what they want and expect • listen and respond • announce changes • ask immediately and offer incentives to get it 19 © 2013
- 19. encourage them toSPEAK UP pre- and post-event surveys 20 © 2013
- 20. today’s agenda • thereal power of event marketing • get them to… – sign up – speak up – show up • make sure you follow up © 2013
- 21. get them toSHOW UP • what is attrition? • how do I avoid it? • so, what do I do? 22 © 2013
- 22. {checklist} REMINDER EMAIL use a first name again reconfirm their registration if there is a waitlist or the event is full, say so before 10am, send the day before; after 10am, send the SAME DAY describe check-in process, where to park, what to bring, emergency contact… Send a long email (this is the only time I will say this!) 23 © 2013
- 23. two simple strategies forgrowth 1. start with smaller venues & and sell out 2. do not post two of the same event at once 24 © 2013
- 24. two simple strategies forgrowth 1. start with smaller venues & and sell out 2. do not post two of the same event at once 25 © 2013
- 25. today’s agenda • thereal power of event marketing • get them to… – sign up – speak up – show up • make sure you follow up © 2013
- 26. {checklist} FOLLOW-UP usea first name again include at least one photo from the event! provide incentive to participate in a survey ask people to post, tweet, comment about their experience… provide them with sample content! network and regroup on your page! emphasize the call to action – why did you have the event? 27 © 2013
- 27. some final points: somethingwill go wrong accept it and move on 28 © 2013
- 28. some final points: youcan do this! keep it simple! 29 © 2013
- 29. some final points: helpis available • free classes and webinars www.constantcontact.com/learning-center www.constantcontact.com/local-learning • Constant Contact blog blogs.constantcontact.com • local partners who love helping small businesses marketplace.constantcontact.com/ServicesSearch 30 © 2013
- 30. Q&A (AND PLEASE TAKEA MOMENT TO FILL OUT YOUR FORM!) want more help? CALL A COACH dnations@constantcontact.com facebook.com/dnations twitter: @dnations #EventSpot toll-free: 855-261-1978 © 2013
- 31. work flow –example with Event Homepage invitation registration homepage 35 © 2013
Editor's Notes
- #6 So, we’re here to talk about eventmarketing. What is marketing?[click to build] At it’s core, marketing is about eliciting a physical and measurable RESPONSE. You want someone to do something…call you, come to your store, donate, or COME TO YOUR EVENT. That’s what’s at the core of marketing, and what is essential to the idea of marketing your business, your organization or your event.[click to next slide]
- #9 It’s not so much about the people on your list, it’s more about reaching the people on THEIR list. Make sure you are telling people to pick up the megaphone by clicking share and forwarding the invite or announcements, use the share bar and the forward to a friend link tool and ask….. Ask and they will click. Put the button next to the ask.
- #11 paper vs. email - or both ?use simple graphicsinclude ALL the basicswrite a compelling messageanticipate questions, like: can they bring a friend? will parking be validated? should I bring my invitation with me? etc.be recognizable: combine the organization’s name with a person’s name when possible…improve your chances of the invitation being opened
- #12 make host obviousinclude specificsmake signup prominentfocus on getting signups
- #14 include all the basic event infotry to put it in the same spot on every page if multiple pagesuse apps and links to integrate social media“like us on Facebook for a discount”Twitter hashtags and YouTube Videosdo not give too many choices, focus on registrationhosting multiple eventstake special care to make it easy to tell them apart
- #15 use online registration anyway, if possibleyou can at least create a PDF documentlink from your website, easily shared by emailuse all the same rules as a webpage, less is more
- #17 collect attendee datause for reminders, changes & follow uphow you ask is as important as what you askdo not ask too many questions free and low cost events – no more than 5 questionsbigger events – no more than 10 questionsif you charge fee, collect on the spotPaypal, Google checkout… you don’t want to make them come back to paymake sure a confirmation email goes out ASAP
- #19 social media is the most obvious outletdrive pre-event build-up and promotionmake it easy to share and forward infoencourage activity during the event…Anyone Tweeting Right Now?“Twitterfall” or Twitter Feedsand don’t forget post-event…comments, “thank you’s” and photos
- #23 what is attrition?no shows“hotel attrition” is different…how do I avoid it?you don’t, reallyso, what do I do?you learn to manage it and plan around itweather is a major factor – both rain and shine a reminder email helps - a lot
- #24 make host obviousinclude specificsmake signup prominentfocus on getting signups
- #25 start with smaller venues & and sell outhave a waitlist readyaim high but not too highpre-fill your next event with waitlisters!do not post two of the same event at onceunless in different locations, or for a different audiencefocus on filling the next eventexception: membership meetings & weekly/monthly events
- #26 start with smaller venues & and sell outhave a waitlist readyaim high but not too highpre-fill your next event with waitlisters!do not post two of the same event at onceunless in different locations, or for a different audiencefocus on filling the next eventexception: membership meetings & weekly/monthly events
- #33 use this slide if you need a “sign up for a trial” CTA
- #34 for transition to demo