The document describes an electronic room scheduling application called Electronic Room Scheduler that allows authorized users to schedule classes, manage events, set alarms, receive notifications, and run scheduling from smartphones, tablets, or desktops. A proposed enhancement adds a "News and Notifications" feature displaying upcoming university events sourced from the internet, with authorized users able to edit or post event information. The project involved developing prototypes, usability testing to improve the interface, and an updated coded version.

1. ELECTRONIC ROOM SCHEDULER
TEAM: TOP GUNS
• SHRAVAN JAGDISH NAIDU (1317832)
• ANURAG GULI (1285714)
• NAVEEN SANDEEP TENNETI (1231440)
INSTRUCTOR: DR. MICHAEL FINDLER
SWEN 6837. 07/08 CAPSTONE PROJECT
Date: 05/05/2015

2. ELECTRONIC ROOM SCHEDULER
Electronic Room Scheduler is a web based application wherein, authorized user can perform
some tasks like Scheduling a class, Manage events, Set alarm, Notify updates, Run scheduler etc.
Updates to this system can only be performed by admin.
This application is optimized well enough to run on multiple devices like Smartphones, Tablets
and Desktop screens.

3. Creative extra
We propose that there should be an option wherein, when a user opens the ERS application the
ERS should give the user an option called “News and Notifications”. Using this option, the user
should be able to view News and notifications regarding events happening in the University. The
ERS system automatically looks up over the internet to find all the events happening and
displays information regarding those events. There should be an option where authorized users
get an option to edit information regarding events. A user can also post information regarding
the events hosted by him/her in this forum.

4. Creative Extra Scenario:
Shravan is student of University of Houston at Clear Lake. He wants to know about the events happening
in his school during the Summer semester. He opens the ERS application and click on “News and
Notifications”.

5. Scenario 10
Debbie
Make arrangements
Update map
Send map
Debbie is taking care of the arrangements done for the graduation day. She also has to send the
map having this location to student’s parents.

6. Scenario 12
University Admin
Reschedule classrooms
Notify concerned people
Rooms needed for the exam are rescheduled due to power break and this information is sent
across the network.

7. Synthesized Use Case

8. Hierarchy diagram:

9. Specifications:
1. Openness:
The ERS homepage is open in nature. Actions can be performed in any order.
2. Frequency:
The run scheduler function in ERS is visited frequently by students, professors and staff.
The notify updates function which is present in Faculty homepage is visited very often to send
updates to students and other faculty.

10. Paper prototype:

11. Paper prototype:

12. Initial coded prototype:

13. QUIS forms:

14. QUIS evaluation after changes:

15. Statistics:

16. Statistics based on QUIS info:
Based on the QUIS information, we found that a subsequent amount of improvisation had to be
done on the interface of the application. Hence, we changed the complete look and feel of the
application. We made use of radio buttons and dropdown lists at appropriate places. We added
few new functions.
QUIS average of first evaluation= 4.91/7.
QUIS average of second evaluation= 5.75/7.
QUIS average of third evaluation (after Changes) = 6.58/7.

17. Updated coded prototype

18. Summary:
This project involves developing a “scheduling application” called Electronic Room scheduler
which can be used by multiple users at the same time. This application effectively performs
tasks such as scheduling classrooms, Managing events. Notifying updates etc. The creative extra
of this project adds live News feed, making it more dynamic in nature. Admin and faculty can
only post updates, regarding the events in the coming future or change of plan if occured.