The document discusses modules in Track for managing equipment and materials on construction projects. It describes the benefits of the materials module, which allows defining rates for specific materials or requiring purchase receipts. The equipment module offers hourly, daily, weekly, and monthly rate options to charge equipment costs and provides benefits for work execution and contract bidding. Both modules aim to streamline documentation and approval workflows for allocating costs.

1. Equipment & Materials Modules:
Why You Need Them
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2. The Approach
Materials Module
Equipment Module
Questions & Answers
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3. Let’s Get Started
How Many of You Use
the Materials Module?
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4. Materials Basics (Two Types)
Rate Defined
• Rates pre-defined for specific materials
allowing allocation ONLY for that amount.
Receipt Required
• The contractor allocates materials costs but
since they are variable there needs to be
documented back up
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5. Materials Basics
Rate Defined
Pro
• Controls locked in for
materials with negotiated
Con
rates such as project
• Where costs vary money
consumables
could be lost if the material
was purchased at a lower
rate
• Does not work well for
one-time purchases
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6. Materials Basics
Receipt Required
• The contractor allocates materials costs but
since they are variable there needs to be
documented back up
• Attach a PDF of the receipt for allocation
The Track advantage can best be described by
examining the “receipt required” work flow
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7. Materials - “the old way”
Purchase
Documentation
Contractor Requestor
Purchased Sign Off
Material On Receipt
Purchase
Documentation Purchase
Documentation
Contractor
Invoice
A/P
Processing
for Payment
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8. Materials - “the old way”
Purchase
Documentation
A/P
Processing
for Payment The Problems –
• Time delays
• Split deliveries
• Filing systems / retention losses
• Internal paper flow
8

9. Materials - “Receipt Required”
Purchase
Documentation
Contractor Requestor
Purchased Sign Off
Material On Receipt
Attachment Attachment
Purchase Purchase
Documentation Documentation
A/P
Contractor
Processing Approval
Allocation
for Payment
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10. Next…
How Many of You Use
the Equipment Module?
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11. Equipment
The Equipment Module offers two significant benefits
One easily recognized
work execution
And one not often recognized
contract bidding and management
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12. Equipment Module Rate Options
Hourly & Daily
• Hourly rate with or without idle rate
• Hourly rate with daily max with or without idle rate
• Daily flat rate
Base / Over, Weekly / Monthly Rate
• Hourly rate for base hours + over rate with or without idle rate
• Weekly maximum hours with or without idle rate
• Monthly maximum with or without idle rate
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13. Equipment Module Benefits
Work Execution
• Near time review (next day allocation) allows company
personnel the ability to closely link billing to actual work in
the field
• Error free charging, rates are locked in the system
• Track automatically adjusts when hour threshold (daily,
weekly or monthly) is reached
• Simplified ability to compare equipment billing rates for a
piece of equipment across multiple vendors
• Internal resource re-deployment (A/P clerks to Track)
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14. Equipment Module Benefits
Contractual (Bid and Bid Award)
• The owner defines the rate structure to optimize their cost
advantage
• Using Track’s format enables a consistent bidding process
• The owner is able to introduce a standard set of equipment
bidding variables
• Standardized equipment definitions enables ease of
comparison
• Error free input with owner’s sign off as a controlling factor
• Successful bidder’s rates are locked in
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15. Conclusion
Labor – Equipment - Material
Three parts of the comprehensive Track deliverables
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