This document provides guidelines for writing professional email correspondence as a supervision staff member. Key points include: 1. Emails should include a greeting, recipients, subject, sender's details, message text and attachments. 2. The message text should include references, opinions, conclusions and actions in a bulleted list format. 3. Messages should be composed professionally without personal remarks, and ensure the recipient has context by restating backgrounds. 4. Writers should double check recipient addresses, subjects, attachments, spelling and read their email again before sending.

1. Email Correspondence Essentials
For
Supervision Staff

2. Heading
Addressed person in message
Related person s affected by the subject
Signature
Sender’s First Name, Family Name and Professional Certifications
Sender’s Official Position
Sender’s Mobile phone number
Supervision Projects Code to be obtained from Administration
This message is intended for the recipient named above. It may contain confidential or privileged
information. If you are not the intended recipient, please notify the sender immediately by replying to this
message and then delete it from your system. Do not read, copy, use or circulate this communication.
Email Correspondence Essentials
General Contents
Recipients’ Email Addresses
Subject
Sender’s Name
Sender’s Details & Contacts
Message Text
Attachements

3. Email Correspondence Essentials
Format
Font Type: Arial
Font Size: 10
Font Color: Black
Preset Format Arial-10-B
Arial-12-B
Arial-8-B
Arial-8-R
Fixed Format

4. MOHE 001: Building No.2 Office Layout
Salah Elsisi, Mohammad Fadi
Wael Kafrawi
Email Correspondence Essentials
Composition Guide Lines
Dear Arch. Kafrawi,
Reference is made to XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX:
1. XXXXXXXXXX.
2. XXXXXXXXXX.
Therefore, XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX:
1. XXXXXXXXXX.
2. XXXXXXXXXX.
Regards,
• Always Start with “Dear” followed by (Mr./Eng./Arch.) the last name of recipient or his preferred name (if any).
• Use Sir/Mam in case you do not know the addressed person’s name.
• The main body of the message should always be composed as follows:
• Start with references to documented facts, dated events or subjects.
• State your professional reviews and opinion.
• Conclude with decisions, actions to be taken/made or a final standing statement.
• Always state your information in bullets and points (where applicable).
• Do NOT assume the recipient has a background on the subject:
• State subject’s background regardless, and/or….
• Forward subject's correspondence history.
• NEVER involve/state emotions or personal remarks. KEEP IT PROFESSIONAL.

5. MOHE 001: Building No.2 Office Layout
Salah Elsisi, Mohammad Fadi
Wael Kafrawi
Dear Arch. Kafrawi,
Reference is made to XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX:
1. XXXXXXXXXX.
2. XXXXXXXXXX.
Therefore, XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX:
1. XXXXXXXXXX.
2. XXXXXXXXXX.
Regards,
Email Correspondence Essentials
Check & Review
Check MAIN recipient/s email address
Check CC recipient/s email address
Check SUBJECT content & PROJECT CODE
Check ATTACHEMENTS
Read, Proof Read, Spell Check
&
Read AGAIN