This document provides instructions for using an e-billing system for vendors. It outlines the steps to create memos and challans, generate bills, and manage drafts, approvals, and returns. Key functions include creating and editing memos and challans, selecting approvers, adding attachments, generating bills from challans with a "Ready for Bill Generation" status, and printing bills. The status of documents at each step is tracked through the approval and billing processes.

1. 1
E-Billing System User Manual For Vendors

2. 2

4. Enter the
URL

5. Enter User id
Enter Password

7. No. of Memo in
Drafts Mode
No. of Challans at
Awaiting Approval
Status
No. of Bills at
Awaiting Approval
Status

8. No. of Returned
Memo
Total No. of Challan
at Ready For Bill
Generation Status
No. of Memo at
Blocked Status

9. Total No. of Memo
at “Awaiting
Approval” Status
Total No. of Bills
Received by the
department

10. Challan Rejected, No. of
Memo at Awaiting
ApprovalStatus

11. No. of Memo Approved
but Challan not yet
Generated

13. Go to E billing
System

14. 1) Click on Exception Report
2) All Challan’s in Exception Report
will appear here.

16. 1) Click on E
Billing System
2) Click on “Create Memo”
for Memo Creation

17. Click on the radio
bar “Create Memo”

18. Click here to Select
Location

19. Click here to Select
Department
You can also search
here with dept. code

20. Verify the Name
of Your Memo
Approver

21. After verifying
Approver
Click on Go

22. Write
WO/ARC No. Then Click on
“Display”

23. Check Balance
Amount
Check Order
Validity
Then Click on
“Create Memo”
Click on the radio bar to Select
item no., against which you are
Creating Memo

24. Select Job
Start Dt. From
the Calendar
Select Job End
Dt. From the
Calendar

25. Click Here to Select the Name
of your Memo Approver

26. Click on “Select file” to Add
Attachment

27. Select the required file &
click on open

28. When file will be added it
will show here

29. Select department if “Exec by” is
different from “Exec In” dept.

30. Enter Memo Header

31. You can search service
line here

32. Click on the service line you
want to add
Write the work permit no.
Enter Service Location Enter Quantity
It will be added here
Enter SAC code

33. By clicking on Service line it can be
removed

34. You can click here to search for SAC
code as per your requirement.

35. List of SAC codes appearing,you can
search for your SAC code here.

36. Click on “Save” to save
for further modification
Click on “Submit”
for final Submission
Click on “Clear” to
clear the screen

37. Memo id created Successfully.

38. This message is appearing as you have
taken more taken 15 days to create Memo,
hence ask Head of the Dept. to unblock.

39. Please ask concern Head of the
Dept. to unblock the same.

41. Click on Manage Memo

42. Write Memo No.
Select Status
Then Click on
“Display”

43. Click on it to Edit
Memo
Memo’s will appear
here

44. 1) Write
Memo No.
3) Click on
Display
2) Select
“Status” as per
your
requirement

45. Returned line items
are Red in Colour
Returned Reasons

46. Click on “Submit”
after Edit

47. 47
Click on “Reject” to
Cancel the Memo.

48. Memo Cancelled
Successfully.

50. Write Memo No.
Click on Display
Click on “Print” to print
the memo

51. This Memo is at “ Awaiting
Approval” Status.

53. Click on E Billing System
Click on “Create Challan”
for Challan creation

54. 1) Click on the radio
bar “Create Challan”
2) Select Location

55. Select Dept.
You can also search
here with dept. code

56. Verify the name of
your Challan approver
Then Click on “Go”

57. 1) Write the
ARC/ WO No.
2) Select Job Start Dt.
From the Calendar.
3) Select Job End Dt.
From the Calendar.
4) Click on
“DISPLAY”

58. 58
1) Check mark on
Memo’s you want to add
4) Then Click on
“Continue”
2) Select the Name of
Approver
3) Click here to Copy

59. Please Check & Select
the Name of the State
from where you are
doing bill.
If you Click here you
will directly go to
GST Partner Screen
as shown in Slide 60.
If you Click here you
will directly go to
GST Details Form as
shown in Slide 61
Slide 59

60. Click here to Edit
for Changes.
Slide 60

61. You can Click
here to Add New
details.
Slide 61

62. 2) Check & Confirm
your Billing Address
3) Check your GST No.
1) After Selecting
the Name of State
in Invoicing region
4) Then Click on
“Continue”

63. Challan generated
Successfully
Status “Awaiting
Approval”

65. Click on Manage Challan

66. 1) Write Challan No.
2) Click on display

67. Click here to see details
You can also modifyhere

70. Click on “Save” to save the details

71. 1) Write Challan
No.
3) Click on
Display
2) Select “Status” as per
your requirement

73. Go to E billing
System
Click on
Generate bill

74. Write Challan No.
Select Status as
“Ready for Bill
Generation”
Click on Display

75. All Challan with “Ready for Bill
Generation” Statuswill appear Here
Click on Challan No. for which
you want to Generate Bill.

76. Enter your Invoice No.
Select Invoice Date
Then Click on
“GenerateBill”

77. Bill Generated
Successfullywith Bill No.

79. Go to E billing
System
Click on “Generate Bill”

80. 2) Select status as
“Bill Generated”
1) Write Challan No.
3) Click on Display

81. All Challan’s against which Bills
are generated will appear below
Click here to
Print the bill

82. When you will click on “Save”
file will be saved.
When you will click on
“open” file will be opened