Presentation lined up to EARMA annual Conference in Bragança - Portugal

1. Science management in a non-profitorganization in BrazilStrategiesandtools for theimprovementofresearchresults Cora P. Hors São Paulo - Brazil

3. Operationalsolutionsfound

4. Management of organizational culture and experience of innovation

6. Difficulties in research management

7. Operationalsolutionsfound

8. Management of organizational culture and experience of innovation

10. TheSociety is dividedinto 4 arms, withunitisdistributedon differentlocations in the city of São Paulo Alphaville Jardins Ibirapuera Vila Mariana Paraisópolis Morumbi Perdizes/Higienópolis M’Boi Mirim

11. SBIBAE national & international network Qualityrecognition – SBIBAE & IIEP PALC – Laboratório Patologia Clínica JCI ISO14001 PlanetreeProgramaffiliated Indicated as the top Hospital in Latin America Indicated as oneofthebest 100 places to work in Brazil Researchfundingby CNPq, FAPESP, FINEP AALAC – CETEC/IIEP Researchcollaborationswith federal andstateuniversities, nationalinstitutesandinternationalpartners MagnetRecognition (Nursing)

12. Numbersof SBIBAE 8,655 employees; 5,100 Clinicians (open clinical staff); 1,702 outsourced, 406 volunteers 600 beds; 30 surgeryrooms 15,000 emergencyconsultations; 2,700 surgeries; 250,000 diagnostictests/month 1,0 millionpeopleservedthroughthe City of São Paulo Councilprivate-publicprograms NumbersoftheInstituteofResearchandEducation 1,400 studentsattheHealthSchool 334 publishedarticles in 2010 (198 IF > 1) More than 240 researchprojectsongoing Since 2006, U$ 10 millioninvested (about 25% from SBIBAE; therestfromdonations, thegovernmentandpharmaceutical industries) 50 researchers (students, post-docsandfull time) More than 100 researchprojectsrealizedattheresearchcentersof IIEP, therest are conductedbyotherprofessionals

14. RealisticSimulation Center

16. BrainInstitute

17. ClinicalResearch

19. NursingSchool

20. Graduateschool

21. Short termcourses

22. ScientificeventsSupport Informationand Communication Center Research Management Sector TechnologyInnovation Center IntegratedLibrary System Einstein Established in 1998, incorporating the College of Nursing, the Technical School and the Laboratory of Research and Development HIAE, the Institute has had rapid growth since 2002, with new headquarters in the building Josef Fehér.

24. RealisticSimulation Center

26. BrainInstitute

27. ClinicalResearch

29. Graduation

30. Póst-graduation

31. Short term

32. ScientificeventsSupport Informationand Communication Center Research Management Sector TechnologyInnovation Center IntegratedLibrary System Einstein

34. Monitoring and control of process flow on the evaluation processes

35. Control of all documents, as well as the agreed deadlines anddeliverables

36. Centralized financial control: internal budget/funds, donations (total); external grants (parcial)

37. Centralizedresults: scientificpublicationandotherdeliveries (conferences, innovationproducts, processes improvement, financial resourcesfrompharmaceutidal industries)

38. Generation of statistics and indicators that facilitate institutional decisionsSubmission sorting evaluation approval Termination Processes monitoringandcontrol for cost-effectiveinvestments in research: Aneasytask?

40. Difficulties in research management

41. Operationalsolutionsfound

42. Management of organizational culture and experience of innovation

44. Edital IIRS/IIEP 2009 Clinicalspecialtiesandqualitylevelofproposals 58 a 60 53 a 57 42 a 52 32 a 41 21 a 31 12 a 20 Cardiol. Surgery Imag. Locom. IntMed Neurol. Oncol. Transp. Other Difficulties in Research Managment – I Priorizing problems and analyzing solutions Edital IIRS/IIEP 2009 200 projectsreceived in onemonth; >1000 collaboratoresinvolved R$ 116,5 millionsolicitaded Improvedscientificevalutationprocess 30 projectsselected –IIRS/PublicHealth Results: qualitativeandquantitative data Major areas? Resources? Expertise? Major challenges for effective SPMR 50 40 30 20 10 0

46. Lackofreliabilityontheinformation database

47. System limitations for authomatic processes

48. Newfunctionalitiesmapped (input ofresults; director’s Portal, scopelimitations ...)

49. Lackofintegrationwith SAP

50. Lackofcompromisedprofessionals

51. Undefined processes for research management

52. Absenceofculture for effectiveresearch

53. Absenceofstrategicgoals for research

54. Reliableinformationaboutcliniciansonresearchactivities

55. Divergencyofconcepts “results” and “plan” - culture

56. Maintaineffectiveresearch as a priority incentives?

57. Bringexternalresearchactivitiesfrom HIAE clinicians to SBIBAE

58. Increaseproductivity, cost-effectivityofresearch

59. Improveexternal/internationalfunding

60. ImproveinternationalcollaborationTo define goodpractices & methodology for effectiveresearch (PMBOK basis?): Dedicated STAFF Validated PROCESSES A friendly SYSTEM platform Favorable organizational CULTURE

62. Difficulties in research management

63. Operationalsolutionsfound

64. Management of organizational culture and experience of innovation

67. Indicatormonitoring : processes andresults - partial/final

70. Difficulties in research management

71. Operationalsolutionsfound

72. Management of organizational culture and experience of innovation

74. "Project management“ is verybureaucratic...

75. The researcher cannot waste time with administrative tasks. This disrupts the focus of his research…

76. The researcher did not know its outcome in advance. So it can not be managed as a project.

77. Natural aversion to changes

78. Feelings of territoriality, possession, control and competition.

79. Fear

80. Institutional Incentives

81. Status granted to employeesandotherstakeholders

82. Clarity of mission and vision to employees

86. Customized reports

87. Dialogue: “open doors”

88. Stimulateparticipation, suggestions

89. Shareachievedresults

91. IIEP indicator - bonus

92. Keyword: COMMUNICATION

93. Clarity of mission and vision

95. publication and citatons (2009/10)

96. External funding

97. Bonus x Productivity (2010)

98. PMO implemented in 2009

99. ExternalAdvisoryScientificBoard

100. Leadership/management meetings

101. Convergenceofactions - synergyFavorable OrganizationalCulture

103. Difficulties in research management

104. Operationalsolutionsfound

105. Management of organizational culture and experience of innovation

107. Resultsachived – Monitoringoutcomesofresearchactivity II STRATEGIC INFORMATION TRANSPARENCY COSTS PMSI A reliableinformationrichdatabaseofpeopledoingresearch A friendlyplataformfor includingscientificreports Improvedevaluation processes: quality, time Improvedfinancial control Improvedexternalfunding Automaticcontrolof deadlines & doccumentation Real time disponibilityofscientificreportindicators Integrative perspective envolvingresearchers, financial specialists, managers Trustable database for prospectinginnovationresearchproducts (CIT) Feedingthehumanresources database withsignificantindicators for career management

109. Establish new actions to learn and improve results: network, methodology, training

110. Providing managers with reliable data and indicators of scientific research, enhancing the compliance with institutional objectives*Definitionofresearchgoalsandstrategies 2005 2007 2009 2011 2013 2015 * IIEP/SBIBAE International Scientific Advisory Board

112. EARMA (event) team

113. ALIAS

114. IIEP/SBIBAE Research Management team & collaborators: Alexandre Holthausen, Anna Carla Goldberg, Cleber Dias, Ederson Almeida (LSS), Edna Rother, Edson Amaro, Fernando Galan, Luiz Vicente Rizzo (sponsor), Leopoldo Marroig (LSS), Marci Pietrocolo, Marcos Gouvea, Maria Ângela Barreiros, Paulo Mei, Roberto Vinuela, Henrique Neves (sponsor), Soely Moura & other collaborators cora@einstein.br coraphors@gmail.com www.einstein.br #: 005511 2151 1410