The document outlines an agenda for a Program Finance Workshop taking place from February 21-27, 2010 at the Mantra Resort in Hua Hin, Thailand. It lists participants from accounting departments in various countries. The workshop will cover topics like budget planning, liquidity planning, financial compliance, auditing, and general accounting questions. Participants will discuss budget planning tools, budget structure differences, liquidity requests, and handling audit reports and bookkeeping corrections. The agenda includes sessions, coffee breaks, meals, transportation, and accommodations.

1. Program Finance Workshop RVP SOOA (DRAFT as of 21.01.2010)
Date: 21. – 27.02.2010
Venue: Mantra Resort, Hua Hin
Participants:
Eun-hee Kim Accounting Korea
Minnie Salao Accounting Philippines
Mayec Vergara Accounting Philippines
Meita Olivia Accounting Indonesia
Haryanti Pusparini Accounting Indonesia
Stefanie Stuhr Finance HQs Potsdam
Kobthip Karunyavanij Accounting Malaysia, Cambodia, Burma
Surasak Jamsuk Accounting Thailand, China
Tossapol Kranjangta Accounting Regional Project
Issaree Phoopantragool Accounting EU Burma
Rainer Adam Regional Director RVP SOOA
Bjoern Wyrembek Finance Coordinator RVP SOOA
Andrea Lauerbach Auditor RVP SOOA (only 25. -
26.02.2010)
Chalitsuda Khamsaensuk Auditor RVP SOOA (only 25. -
26.02.2010)
Nuchanat Wongsakulchai, Auditor RVP SOOA (only 25. -
26.02.2010)
Authana Pintusopon Administration Regional Project
21.2.2010 Arrival of all non-Bangkok based participants
Accommodation will be provided in:
Rembrandt Hotel and Towers
19 Sukhumvit Soi 18
Sukhumvit Road
Klong Toei
Bangkok 10110 THAILAND
Phone: +66 (0) 2261 7100
Fax: +66 (0) 2261 7016
http://www.rembrandtbkk.com/
22.2.2010 08.30h

2. Pick-up of all non-Bangkok based participants from
Rembrandt Hotel
09.00h
Meeting of all participants at BBC Tower (FNF office), 29
Sukhumvit 63 and departure to Hua Hin Mantra Resort
11.30h
Arrival and check in
Hua Hin Mantra Resort
83/181 Soi Nongkae Village
Hua Hin, Prachuab-Khiri-Khan
77110 Thailand.
Phone: +66 (0) 32 536 777
Fax : +66 (0) 32 536 778
http://www.huahinmantra.com/
13.00h
Lunch
14.00h
Start of the workshop
- Brief introduction of all participants
- Organizational announcements for the workshop
- Introduction of the workshop programme
15.30h
Coffee break
16.00h
Introduction of the Checklist for EU financed projects
- Purpose of the checklist
- Contents of the checklist
- Discussion
18.00h
End of workshop programme –Day 1-
19.00h
Welcome Dinner (venue to be announced)

3. 23.2.2010 09.00h
Budget planning
- Necessity of budget planning
- Administrative changes in HQs, requirements from
BMZ
- Suggestions for improvements of budget planning
- Existing planning tools in our region
10.30h
Coffee break
11.00h
Continuation Budget planning
- Existing planning tools in our region for project
expenses / ->examples
- Existing planning tools in our region for partner
expenses / ->examples
12.30h
Lunch
13.30h
Continuation Budget planning
- Internal project planning tools vs. mandatory planning
tools (Navision)
- Does the structure of internal planning and planning in
Navision match?
Where are the differences, why are there differences?
15.30h
Coffee break
16.00h
Continuation Budget planning
- Combining the necessary project planning with the
mandatory planning in Navision
18.00h
End of workshop programme –Day 2-
24.2.2010 09.00h

4. Conclusions for the budget planning sessions of the
previous day
10.30h
Coffee Break
11.00h
Liquidity planning
- Usage of the budget planning to request funds for the
monthly periods
12.30h
Lunch
13.30h
Continuation Liquidity planning
- Planned budget figures vs. real expenses and
adjustment of future liquidity planning
15.30h
Coffee Break
16.00h
- Administrative handling of funds requests, funds
transfers, advance payments
- Situations of unexpected delay, partial or complete
canellation of planned expenses
18.00h
End of workshop programme –Day 3-
25.2.2010 09.00h
- Final year of the funding period
-> financial planning
-> activity implementation
-> financial compliance with BMZ proposal
10.30h
Coffee break

5. 11.00h
Auditing, Correction of expense/revenue booking
- handling of Audit reports during the final year of the
funding period
- additional checks for “technical correctness” (VN/GL
etc.) of bookings
12.30h
Lunch
13.30h
General accounting and administration questions
- Open discussion about general accounting and
administration questions
15.30h
Coffee break
16.00h
General accounting and administration questions
- Open discussion about general accounting and
administration questions
18.00h
End of workshop programme –Day 3-
19.30h
Farewell dinner (venue to be announced)
26.02.2010 09.00h
General accounting and administration questions
- Open discussion about general accounting and
administration questions
10.30h
Coffee break
11.00h

6. Final workshop session, summary, results, necessary
follow-ups, appointment of deadlines
12.30h
Check-out
13.00h
Lunch
14.00h
Departure to Bangkok
17.00h
Arrival in Bangkok (one minibus to Rembrandt Hotel, one
minibus to BBC Tower)
Check-in Rembrandt Hotel for all non-Bangkok based
participants
27.02.2010 Departure of all non-Bangkok based participants