Gesttum provides document management solutions that digitize paper-based processes to improve efficiency. Their modular solution involves capturing documents through scanning, storing documents in a centralized repository, and automating workflows. This allows clients to access documents digitally, save time, improve quality control, and gain insights through data analysis. Case studies demonstrate time and cost savings clients achieved by outsourcing document management processes to Gesttum.

1. VENTAJASDocument
management

2. We are not only a
technological ally
… we get involved in your business
… we design solutions
… and outsource your processes
Docume
nt
manage
ment
Improves quality and reduces
time and costs of any process
that requires consulting or filing of
a document.
We offer an outsourced
digitalization service and a tested
cloud service for document
management, which optimizes
the ROI of your file management
projects

3. What
for? Avoid delays accessing documents through
a digital file
 Automate document processes to save
time and improve quality
 Avoid misuse of resources by the use of
paper files
 Paperless office: improves employees
output and workspace quality.
 Easily obtain a 360º vision of your
customers, vendors and files.
 Integrate all business documentation in a
single repository

4. Our Solution
Gesttum is our
modular solution
for scanning,
capturing, storing
and managing
files

5. How?
Captura Gestor
Documen
tal
Gestor
de
Procesos
1.
Capture
2.
Document
manager
3.
Process
manager
4.
Management
portal

6. 1. Capture
It’s about scanning a
document to capture
structured information
through methods that
allow character
recognition, in order to
extract all or part of the
document information.

7. 2. Document
Manager
A Document Repository is
an electronic document
warehouse, that, in a
centralized portal, allows
storage, modification,
consultation, version
control, life cycle, security
of any document type.

8. 3. Process
Manager
It enables standarization
of business processes
associated with
documents . It controls
the access to information
and creates approval
flows and automated
processes.

9. 4. Management
Portal
It unifies access for all
users to the different
solution components, in a
fully customizable Web
environment for each
company.

10. También en la
NubeServices On-Cloud
Online access to
documents
Pick-up Digitalization Capture Verification Send
Information
Workflow
Online cloud-
based query
Destruction Custody

11. Benefits
 Complete security and
confidentiality
 Integration of top technologies
(FileNet, Datacap , BPM
Bonita, Liferay Portal ... . ) .
 Infrastructure and high
availability
 Support and Maintenance.
 No initial investment costs .
 Additional costless
documentary
 Unlimited users
 Cloud solution

12. Technical Details
 Based on a distributed architecture
that can be installed on a single
machine .
 Scanning from any scanner or
multifunction device.
 Based on the most widespread
technologies for Windows
environment.
 Windows client and Web client with
identical functionalities.
 Intutive programming rules by code
generator .
 Native connectors for IBM (Content
Manager , FileNet , Lotus Domino,
Quickr ) and Microsoft (Sharepoint)
.

13. Success Stories
Coca-Cola, outsources the
management of multiple processes
and business documents.
Dacartec manages the whole
automated process of capture and
data validation for vendor invoices.
Invoice management outsourcing

14. Success Stories
Grupo CAT, Automotive Pan-European
logistic operator, outsourced to Dacartec
all the capturing process for proof of
delivery documents. The access time for
those documents was reduced from 5
days to hours, enhancing the invoicing
process and the customer access to their
documentation through the web portal.
PoD and invoice management outsourcing

15. Success Stories
Colsanitas, subsidiary of Sanitas
International Organization , has been
focusing its activity in the health sector in
Columbia since 1980. Dacartec
conducted the consulting, development
and maintenance of document scanning
processes . Processing a volume of
450,000 documents per month including
custody and storage.
Invoice management outsourcing

16. Success Stories
HUF, manages the logistics chain of
several companies in the automotive
industry in Spain . Dacartec manages all
shipping tests to facilitate incident
management , reducing customer
dissatisfaction and improving service
quality
Test documentation management outsourcing

17. Success Stories
La Santé Group deployed with
Gesttum its processes for creation,
review, approval and use of
documents relating to quality on
drug production.
Quality process outsourcing

18. Success Stories
Contract Management
Círculo de Viajes, travel agency which sells
saving plans for future travelling, relies on
Dacartec the management of all contract files
and the automatization of signature validation
process.

19. How toStart?
 We identify your main processes and measure
workloads and documents
 We identify opportunities for improvement
 We made a first proposal for deployment of
document management
 We meet again to explain the best ROI
opportunities identified and our proposals for
action
We propose to make a
documentary diagnosis:

20. CReyes magos, nº 14.
28009
Tel.: (+34) 914 583 708
Tel.: (+34) 914 583 709
Fax.: (+34) 914 573 700
Madrid
CTravessera de
Gràcia,
nº 56 3º-1º 08006
Tel.: (+34) 931 786
890
Fax.: (+34) 914 573
700
Barcelona
CArquitectura nº4- 7º,
módulo 541015
Tel.: (+34) 954 468 357
Fax.: (+34) 955 412 413
Sevilla
Carrera 12 nº 97-32.
Edificio Golf 97
Oficina 302 – 303
Tel.: (+57) 60 130 30
Bogotá
Calle 20 S # 39 A 250
Tel.: (+57) 60 130 30
Medellin
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