Document Management, Security and Retention addresses the problems that all organisations have:
- Too much information
- Too much cost to store and manage emails, documents and data
- Hard to find the right information when you need it
- Information is lost, misplaced, or stolen
- Staff resign or retire, taking vital knowledge with them
This course will look at practical ways in document management, such as adding the right metadata to your documents, filing them in structured systems, securing them from loss, alteration or theft, and finding the right document when you need it.
Upon completing this course, you will be able to:
- Control access to documents, protect them from damage or loss, and detect any breaches of your system
- Label documents so that they can be found when they are needed
- File documents safely and securely
- Decide when and how to destroy obsolete documents
- Save significant costs in time and money
WHO SHOULD ATTEND
- CEOs, CFOs, CIOs, COOs
- Company Secretaries, Legal officers
- Finance & HR Managers
- Information and Knowledge officers
- Document controllers
- Quality and Risk managers
- Staff responsible for administering or managing documents, filing & information processes
- Staff responsible for documents in Case-related or Project-related organisations
Contact Kris at kris@360bsi.com for further details.
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Document Management, Security & Retention 08 - 09 March 2017 Kuala Lumpur, Malaysia / 12 - 13 March 2017 Dubai, UAE
1. 1
YOUR INTERNATIONAL
COURSE FACILITATOR
Dr. David V. Bowen
MA, PhD, FRSC, MBCS, CChem, CITP, CEng
Managing Director
Audata Ltd
David Bowen has worked with computers since 1967
and with large volumes of information since 1972.
After 24 years in chemical and pharmaceutical
research and information management, he built two
digital archives for a major pharmaceutical company,
and led the project to create their archives and
archive management software.
Since 1998, he has been a Director of Audata Ltd. He
has completed strategic and practical projects for
clients in government, international tribunals, charity,
finance, insurance, and pharmaceuticals. These have
covered every aspect of information management
from paper archives through long-term digital
preservation and email management.
“Very well structured to cover vast area of
Records & Information Management,
Document Management & Archiving.”
- Suresh Kumar Methil, Controller - Legal
Documentation, Dubai Aluminium (DUBAL)
“Learnt new information on how to make
document management easy and time-saving.”
- Aysha Mubarak Salem Duhair, Senior Officer -
Document Controller, Dubai Electricity and Water
Authority
“I would like to thank the instructor for his
thorough review and materials presentation.”
- Mohammed M. Al-Ajmi, Division Head, Samba
Financial Group
“Trainer's experience in real world cases helped
a lot in explaining things and sharing best
practices.”
- Siti Shafini Yusof, Senior Engineer - Information
Management, Teknik Janakuasa Sdn Bhd
“The trainer & the workshop were awesome!”
- Freedom of Information Officer & Information Audit Project Manager
“David has delivered a very effective training, suitably targeted for
different levels of user. His training and support has ensured the smooth
roll-out of our new system and has the potential to save significant staff
time and improve the efficiency of our business processes.”
- Royal Parks Agency
“David is highly experienced, listened to our staff and responded to our
comments and requests. The work he has completed will make a
significant contribution to improving the Information Management
systems at Carlisle, and to advancing our continuous performance
improvement goals.”
- Carlisle City Council
“David is highhlly experienc ded, llistened
d Th k h
g yy
Latest TESTIMONIALS
COURSE OVERVIEW
Document Management, Security and Retention addresses the problems that all
organisations have:
- Too much information
- Too much cost to store and manage emails, documents and data
- Hard to find the right information when you need it
- Information is lost, misplaced, or stolen
- Staff resign or retire, taking vital knowledge with them
Information is an essential asset for any organisation. Managed well, it increases
efficiency and quality and contributes directly to the bottom line. Information
managed badly is a risk.
This course will look at practical ways in document management, such as adding
the right metadata to your documents, filing them in structured systems, securing
them from loss, alteration or theft, and finding the right document when you need
it.
Control access to documents, protect them from damage or loss, and
detect any breaches of your system
Label documents so that they can be found when they are needed
File documents safely and securely
Decide when and how to destroy obsolete documents
Save significant costs in time and money
Upon completing this course, you will be able to:
The Best Practices,
Laws & Regulations
DOCUMENT
MANAGEMENT,
SECURITY & RETENTION
08 - 09 MARCH 2017
KUALA LUMPUR
MALAYSIA
12 - 13 MARCH 2017
DUBAI
UNITED ARAB EMIRATES
YOOUURR IINNTTERNATIONAL
SPECIAL TAKEAWAY
A Thumb Drive Full of Course
Reference & Information
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Ref
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MANAGEMENT
SERIES
Tel: +6016 3326 360 Fax: +603 9205 7788 kris@360bsigroup.com
2. 2
COURSE SCHEDULE
8.00
8.30
10.00 - 10.15
12.00 - 13.00
14.30 - 14.45
16.00
Registration & Coffee/Tea
Workshop commences
Morning coffee/tea
Lunch
Afternoon coffee/tea
End of day
WHY THIS EVENT
This workshop will provide you with a solid and
comprehensive understanding of document
management. You will understand how to
manage your information by applying the
appropriate levels of security and access to your
documents.
The correct and timely data will improve your
organisation’s financial performance & allow you
to take full advantage of new business
opportunities.
At the end of the workshop you will leave with a
new set of practical tools to apply immediately
to your daily work.
WHO SHOULD ATTEND
CEOs, CFOs, CIOs, COOs
Company Secretaries, Legal officers
Finance and HR managers
Information and Knowledge officers
Document controllers
Quality and Risk managers
Staff responsible for administering or managing
documents, filing & information processes
Staff responsible for documents in Case-related
or Project-related organisations
Suitable for participants from Banking, Finance,
Insurance, Chemicals, Pharmaceuticals,
Engineering, Oil and Gas, Energy, Logistics &
Government Sectors
DAY2 RECORDS & RETENTION
RECORDS MANAGEMENT, RETENTION & DISPOSAL,“BIG
BUCKETS”FOR RETENTION
Why should we dispose of documents and records?
- How do we achieve this? (Retention, disposal, sentencing)
Records Centres and Archives
- Discussion, differences, similarities (Automation, EDRMS)
Surveys and Audits – what information do we have?
- How good is our quality?
Governance – how does our organisation decide how to
manage its data, information, documents and records?
Personal action plans – what will you do next?
Exercises & Group discussions
DAY1 DOCUMENT MANAGEMENT
DOCUMENT MANAGEMENT PRINCIPLES
Introduction
What are Data, Documents, Information and Records?
- How are they created? (Paper and electronic, digital)
What is“Security”for Information?
- How is it achieved?
Why do we keep documents and records?
- How do we keep them? (File plans, classifications, metadata)
Exercises & Group discussions
HOW THIS WORKSHOP WILL BE CONDUCTED
COURSE
CONTENT
CC
8
8
1
1
1
1
90% of business information still exists on paper
20% to 40% of workers time is wasted searching for documents
Of all the documents that get handled each day, 90% are shuffled
The average document gets copied 19 times
Companies spend $20.00 in labor to file a document, $120.00 in labor to find a
misfiled document, and $220.00 in labor to produce a lost document.
Professional spend 5-15% reading information, but up to 50% looking for it
18 minutes is the average search time for a document
7.5% of all documents get lost and 3.0% get misfiled
More than 70% of today’s businesses would fail within 3 weeks if they suffered
a catastrophic loss of paper-based records due to fire or floods
Every 12 filing cabinets require an additional employee to maintain
Each 4 drawer file cabinet takes up to 9 sq ft of floor space and costs $1,500 / yr
Each 100 documents/day = $39,000/year to file/retrieve
FACTS:
Source: Coopers & Lybrand, 1998
4. 360 BSI Training Calendar 2016-2017
Contact Kris at kris@360bsi.com to register or for further details. Tel: +60 16 3326 360
Event Code Type COURSE TITLE DATE VENUE
KK-MN-DUB-135 IT
Document & Information Management, Security,
Retention & Archiving
19 - 22 Feb 2017 Dubai
SV-SS-DUB-108/109 Safety
Behavioral Based Safety Leadership & Root Cause
Analysis
19 - 23 Feb 2017 Dubai
SV-FI-KL-11/12 Finance
Fraud Control & The COSO 2013 Framework:
Improving Internal Controls and Organizational
Effectiveness
20 - 23 Feb 2017 Kuala Lumpur
KK-TE-KL-41 General Effective Technical Report Writing 08 - 09 March 2017 Kuala Lumpur
KK-MN-DUB-136 IT Document Management, Security & Retention 08 - 09 March 2017 Kuala Lumpur
KK-TE-DUB-48 General Effective Technical Report Writing 12 - 13 March 2017 Dubai
KK-MN-DUB-139 IT Document Management, Security & Retention 12 - 13 March 2017 Dubai
KK-MN-SIN-137 IT Document Management, Security & Retention 05 - 06 April 2017 Singapore
KK-MN-JAK-138 IT Document Management, Security & Retention 15 - 16 May 2017 Jakarta
KK-MN-DUB-138 HR Change Essentials Dubai
SV-IT-KL-22 IT Business Continuity & Disaster Recovery Planning Kuala Lumpur
SV-MN-DUB-131 HR Effective Performance Management Dubai
SV-MN-DUB-132 HR Preventing Workplace Bullying Dubai
SV-FI-DUB-9/10 Finance
Fraud Control & The COSO 2013 Framework: Improving
Internal Controls and Organizational Effectiveness
Dubai
SV-IT-DUB-19 IT Project Management for IT Professionals (23 PDUs) Dubai
SV-SS-DUB-96 Safety Visible Safety Leadership Dubai
SV-SS-DUB-97 Safety
Quality, Behavior & the Bottom Line: The Human Side of
Quality Improvement
Dubai
SV-IT-DUB-20 IT
IT Governance: Governance & Management of
Enterprise IT
Dubai
SV-IT-DUB-21 IT IT Information Security Management Principles Dubai
KK-MN-SIN-130 IT
Document & Information Management, Security,
Retention & Archiving
Singapore
KK-MN-DUB-131 Management Green Supply Chain Management Dubai
KK-TE-SIN-44 General Effective Technical Report Writing Singapore
KK-MN-KL-117/118 General Negotiating Sales Success & Customer Loyalty Kuala Lumpur
KK-MN-KL-119/120 General
Effective Communication, Presentation Skills & Report
Writing
Kuala Lumpur
KK-MN-DUB-121/122 General Negotiating Sales Success & Customer Loyalty Dubai
KK-MN-DUB-123/124 General
Effective Communication, Presentation Skills & Report
Writing
Dubai
KK-TE-DOH-47 General Effective Technical Report Writing Doha
Security Professional Certificate in Security Management 26 - 29 Feb 2017 Dubai
Other Training Courses by Affiliated Training Partners