This document discusses document management solutions in Atlassian Jira and Confluence. It introduces StiltSoft as a provider of apps for Confluence, Jira and Bitbucket. The featured Smart Attachments apps allow for organized document storage and management in Jira and Confluence through features like categories, file versioning, permissions and workflow automations. The presentation then reviews common documentation issues and demonstrates how the Smart Attachments apps address these issues through capabilities like file embedding and collaboration, folder structures for long-term retention, and auto-distribution rules.

1. Comprehensive document
management in Atlassian Jira
& Confluence

2. Quick
Introduction
Company
About StiltSoft
 Platinum Top Vendor on the Atlassian
Marketplace
 Silver Atlassian Solution Partner
 Atlassian Verified Vendor
 Data Center approved apps
 4,000+ customers in 80+ countries
 15+ apps on the Atlassian Marketplace
 Apps for Confluence, Jira, and Bitbucket

3. Quick
Introduction
Table Filter and
Charts for
Confluence
Our Featured Apps
Smart
Attachments for
Jira
Awesome
Graphs for
Bitbucket
Customer Case
for Jira Cloud
Talk – Inline
Comments for
Confluence
Handy Macros
for Confluence
Our apps

4. Quick
Introduction
About Presenter
Vadim
Rutkevich
 Business analyst at StiltSoft
 Product owner of Smart Attachments for Jira
and Confluence, InPlace Editor, Evernote
Integration, and Favorite Pages
Your presenter

5. Quick
Introduction Smart Attachments for
Jira
 Categories for attachment distribution
 Document version hierarchy
 Bulk operations on attachments
 Automatic file distribution based on the
naming pattern or regular expression
 Access restrictions and issue-type
dependent category visibility
 Workflow automations (post-functions,
conditions, validators)
Smart
Attachments for
Jira

6. Quick
Introduction
Smart Attachments for
Confluence
 Space storage for long-term document
retention
 Essential operations on documents
 Manageable hierarchical structure of folders
 Embedding of documents and folders with
documents into Confluence pages
 Support for native permissions
 Neat integration with Confluence and
Atlassian Companion app
Smart
Attachments for
Confluence

7. Let’s see how to
manage
documents in
Confluence
INTRODUCTION

8. Agenda
Documentation flow issues

9. CONFLUENCE FOR TEAM COLLABORATION

10. CONFLUENCE FOR DOCUMENT COLLABORATION

11. WHERE TO KEEP FILES?
File
sharing
service
Confluence
pages
FTP Server

12. ISSUES WITH FILE SHARING SERVICES
Secureness
of corporate
documents
Allocation of
permissions to
teammates
Fragmentation
of documents
across
accounts

13. ISSUES WITH CONFLUENCE PAGES
Inconvenient
browsing of
documents
No centralized
management
of documents
Fragmentation
of documents
across pages

14. ISSUES WITH FTP SERVER
INCONVENIENT
:)

15. Agenda
Document retention in Confluence

16. SPACE STORAGE WITH FOLDER STRUCTURE

17. DESIGN STORAGE STRUCTURE

18. UPLOAD FOLDERS, DOCUMENTS AND REVISIONS

19. UPLOAD TO SPACE STORAGE FROM PAGE

20. MOVE DOCUMENTS WITH REVISIONS

21. MANAGE LABELS FOR SEARCHABILITY

22. SHARE FOLDERS WITH INTERNAL AND EXTERNAL USERS

23. Agenda Collaboration on files

24. EMBED DOCUMENTS INTO PAGES

25. PASTE EMBEDDABLE LINKS

26. EDIT DOCUMENTS WITH ATLASSIAN COMPANION

27. EDIT DOCUMENTS WITH ATLASSIAN COMPANION

28. COLLABORATE ON EMBEDDED DOCUMENTS

29. TRACK HISTORY OF EDITS

30. Agenda
Embedding of folders

31. EMBED FOLDERS INTO CONFLUENCE PAGES

32. MANAGE DOCUMENTS FROM FOLDERS

33. Let’s see how to
manage
documents in Jira
INTRODUCTION

34. Agenda
Documentation issues in Jira

35. ATTACHMENTS IN A MESS

36. ISSUES WITH ATTACHMENTS IN JIRA
No categorization
of attachments
Essential
features missing
No document
versioning

37. Agenda
Category schemes

38. CATEGORY SCHEMES

39. CATEGORIES IN ISSUES

40. DIRECT UPLOAD INTO CATEGORIES

41. DIRECT UPLOAD INTO CATEGORIES

42. Agenda Operations on attachments

43. ESSENTIAL OPERATIONS ON ATTACHMENTS

44. BULK OPERATIONS ON ATTACHMENTS

45. KEEP DOCUMENT REVISIONS IN ONE PLACE

46. TRACK DOCUMENT EDITS

47. DISCUSS ATTACHMENTS WITH TEAMMATES

48. Agenda
Workflow automations

49. AUTO-DISTRIBUTION RULES

50. AUTO-DISTRIBUTION RULES

51. AUTO-DISTRIBUTION RULES

52. CONDITIONS AND VALIDATORS

53. CONDITIONS AND VALIDATORS

54. POST-FUNCTIONS

55. Agenda
Project storage

56. PROJECT STORAGE FOR YOUR DOCUMENTS

57. UPLOAD OF FOLDERS WITH FILES

58. VADIM RUTKEVICH | PRODUCT OWNER | @STILTSOFT
VRUTKEVICH@STILTSOFT.COM
Thank you!