1. 1
Title of the Topic: FACTORS AFFECTING
INFORMATION AND DOCUMENTS DESIGN. GIVE
THE
PRESENTATION A COLOURFUL LOOK.
JLD ENGINEERING AND MANAGEMENT
COLLEGE
Name of the Student: Ananada Jana
Present Semester:5th
University Roll No.: 34700722041
Paper Name: Effective Technical Communication
Paper Code: HM-HU501
2. 2
Elements of Document
Design
“When you are designing your document’s
layout, it is just as important to know your
audience as when you are planning your
document’s text”
– Consistent use of elements creates a sense
of a
unified document.
– Headings and lists help readers note
different
sections
3. 3
Items to Consider for
Document Design
• Where will the document be used? Consider
materials used for specific situations (at a desk vs. on
a construction site, for example)
• How will the document be used? Will it be used as a
reference? Training manual?
• How do you want readers to perceive the document?
Complex? Friendly? Businesslike?
4. 4
Consistency is Key
Keeping a consistent design throughout a document
reinforces company brands and general aesthetics.
Consistency also helps readers when they review
your document, as it helps with organization.
Style guides and style sheets are a great way to help
with consistency across a document or documents.
6. 6
Content Structure
Two major elements:
Lists
Help you group information for easier reading, helps
emphasize important points, help organize
information chronologically.
Lists should be formatted and follow guidelines such as
keeping items within the list as short as possible and
keeping lists parallel in format.
7. 7
Content Structure
Headings
• Use at least one heading per page of a document
• Use substantive wording (Instead of “Costs” use “Production Costs of
the FastCopy800)
• Use parallel form in wording—headings of equal value and degree
should have the same grammatical form (Using the SmartArt Tool,
Adding New Slides, Arranging Slide Elements, are all parallel in
grammatical form)
• Establish a clear hierarchy with formatting/bolding (make sure readers
can tell a heading 1 from a heading 2
• User larger type-size for higher level headings; heading position to
show ranking (center a title, for example); and typographic elements
(bolding, italics, color, underline)
• Use decimal headings for longer, formal documents (view
page 138 for visual)
8. 8
Summary
Document design helps audience understand
a document through visual elements.
• Grids and Whitespace help structure a
document in an easy to read manner.
• Lists and Headings help structure content and
can contain typographical techniques and
formatting to achieve style and organizatio
