Discover Kanban - A visual management tool to keep up with the team's workflow

OCTO Part of Accenture Digital © 2019 - All rights reserved
Discover Kanban
A visual management tool to keep up
with the team's workflow
Romain Vailleux @rvailleux
from
OCTO Technology @octodownunder
1

๏ Father of 2
๏ Climbing & Sailing
๏ Organisation coach &
consultant
๏ In Sydney since 3 months!
2
SPEAKER’S BACKGROUND
Romain Vailleux
Senior Consultant / Coach
Email: rva@octo.com
Mobile: +61 468 532 665

OCTO Part of Accenture Digital © 2019 - All rights reserved 3
CULTURE OF CHANGE
How change can still happen in large
and complex organisations
● Part 1 – Once upon a time, a leader who had an
intention...
● Part 2 – Experiment to learn
● Part 3 – How to scale up
● Part 4 – Sustain: making a transformation durable
● Part 5 – And then, what? Understand the future
Weekly release on Medium
follow
https://medium.com/@octoz
Keep updated on twitter @octodownunder
A GUIDE TO TONING UP
YOUR ORGANISATION WITH AGILITY
OF

1. Kaban Visual Management -
An introduction
- 20 min
2. Workshop - Build your Kaban
- 45 min
3. Sharing some best practices
from the battlefield
- 25 min
Agenda

Pull vs Push
PUSH
PULL

Global vs local optimisation
RESOURCES EFFICIENCY
Keep resources very busy : no
slack, no place for the
unexpected, no time to improve
Cross-team Mutualised Resource
Specialised Resource
Context-switching
FLOW EFFICIENCY
Deliver features the quickest way
possible : serialisation, Speed to
Value
Pluridisciplinary team
Resource dedicated to one team
Specialised Team
Stable context

Optimise the size of the work items (or batch size)

What is the lacking number?
8
Why Visual?
2
16
13
10
5
19
6
7
3
1
12
17
21 9
12
16
20
15
13
27
22
17
4
8
25
14
24
11
26
18
28
29
30
33
35
38
49
45
5031
34
32
36
17
2140
41
47
48
43
17
37
46
25
44
39
42
1 2 3 4 5 6 7 8 9 10
11 12 13 14 15 16 17 18 19 20
21 22 24 25 26 27 28 29 30
31 32 33 34 35 36 37 38 39 40
41 42 43 44 45 46 47 48 49 50
Use space to give more information than the data only

5 Principles
1. Visualise the workflow
2. Limit the work in process
3. Manage the workflow
4. Make the rules explicit
5. Relentless Improvement based on measure of the workflow
Key thinkers:
- Taiichi Ohno, father of the Toyota Production System/Lean Manufacturing
- David Anderson, author of the book Kanban in 2010
- Eliyahu M. Goldratt, father of the Theory of Constraints, read “The Goal”, 1984
- Don Reinertsen, developed the concept of Cost of Delay
9
Kanban?
Kan-ban (看板) = (jp/cn) litt. ~ « visual card »
看板

Henrik Kniberg

The Kanban board - Visualise the workflow
TODO DOING DONE
1. 2. 3.

The Kanban board - Limit the Work In Process (WIP)
TODO DOING DONE
WIP up to 2
items
WIP up to 4
items

The Kanban board - Manage the workflow
TODO DOING DONE

The Kanban board - Manage the workflow
TODO DOING DONE
PULL
PULL PULL
PULL

The Kanban board - Make the rules explicit
TODO DOING DONE

The Kanban board - Relentless Improvement
TODO DOING DONE

Work in process - On how many cards are working the team simultaneously at the moment
Lead time & some Cycle Times - How much time to go from the Todo to the Done column
Throughput - How many cards have been delivered on a certain amount of time
Cumulative flow diagram - Get a summary of all the measurements and follow it over time
20
Kanban key measurements

◉ Makes the impediments obvious
◉ Unequivocal & full of graphical keyed connections
◉ Triggers actions
◉ An opportunity for the team to gather, discuss and synchronise
◉ Make the information available freely to anyone
◉ Easy and cheap to improve by any team member over the time to fit to the team
specificities (comparing to project management tools)
◉ Record the optimisations applied over the time
Visual management boards are some key tools for
the self-organisation and the self-management of teams
21
The Kanban board - Make it visual
Why make your workflow visual?

๏ Context is relevant
There is no silver-bullet flow pattern to apply
๏ Begin simple where you are, then Build up
๏ Limit the WIP, reduce the batch size, focus on
lead time
29
Key takeaways

Board examples on Flickr: https://www.flickr.com/groups/productivity_kanban_gtd_lean/pool/
Some other board examples:
https://plus.google.com/photos/116583351373084237702/albums/5514287342701345681
More about the Kanban tools:
- http://alissonvale.com/downloads/Kanban%20Development%20and%20The%20Paradigm%20Of%20Flow.pdf
- https://www.crisp.se/gratis-material-och-guider/kanban
Special thanks to Henrik Kniberg and his comics about Kanban
https://blog.crisp.se/2009/06/26/henrikkniberg/1246053060000
30
Resources

CULTURE OF CHANGE
How change can still happen in large
and complex organisations
● Part 1 – Once upon a time, a leader who had an
intention...
● Part 2 – Experiment to learn
● Part 3 – How to scale up
● Part 4 – Sustain: making a transformation durable
● Part 5 – And then, what? Understand the future
Weekly release on Medium
follow
https://medium.com/@octoz
Keep updated on twitter @octodownunder
A GUIDE TO TONING UP
YOUR ORGANISATION WITH AGILITY
OF

Discover Kanban - A visual management tool to keep up with the team's workflow

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