This document provides definitions for various data sheet codes used to record tutoring sessions. Codes include AAA for alternate activities, OT for when a child is off task, IP for implementation problems, IN for invalid data, OH for procedures placed on hold, PT for probe trials, SA for when a child is absent, SI for when a child is ill, and SL for when a child arrives late. Justifications must be provided for any codes and supervisors must initial coded sessions. Tutors should notify their TA if they have multiple instances of certain codes in a row or within a set number of sessions.

1. Data Sheet Codes
 Your supervisor or TA must initial each coded session.
 You must justify any code entry to your supervisor or TA.
 If you have more than 3 IPs or OTs in a row or 3 out of 5 IPs or OTs for the
same procedure, please let your TA know.
AAA – Alternate Appropriate Activity: Use this code for speech therapy, occupational
therapy, physical therapy, evaluations, holidays, parties, tornado or fire drills, toileting
accidents, examinations by the school nurse, etc.
OT – Off Task: Use this code if you cannot complete a session because of inappropriate
behaviors during that session or if you cannot start a session because inappropriate
behaviors during previous sessions caused them to take too long. Do not use this code in
place of data collection for sessions in which a child is somewhat inattentive but
completes the procedures (even though his or her performance is not as successful as
usual).
IP – Implementation Problems:Use this code when the procedure was not completed
because you spent time looking for the stimulus material or reading a procedure or phase
with which you were not familiar. Also use this code when you fail to complete a
procedure because of poor pacing.
IN – Invalid Data: For a procedure implemented incorrectly. If you find yourself or
other tutors conducting a procedure the wrong way, you should inform a supervisor
or TA so that they may invalidate the data with this code.
OH – On Hold:For example, for a child who needs to see the speech pathologist before
continuing on with his or her ABC procedure. You will never put a procedure on hold.
Only a TA or case coordinator will do so, but you need to know what the code
means in case you see it in your child’s book.When a procedure is On Hold, you do not
need to run it. You should continue with the next scheduled procedure in the child’s
schedule.
PT – Probe Trial:For recording data during a probe of a new phase. The purpose of a
probe trial is to adjust the level of instruction to the child’s needs. The following are
circumstances in which a probe trial should be conducted:
 When a child has met the criteria (90% or 100%) for six consecutive sessions,
which is 3 phases, inform your TA.
 Your TA is responsible for authorizing probe trials. Your TA should observe
the probe trial to determine what further action should be taken.
SA – Student (child) Absent: For any reason that the child is not in school. ONLY mark
this for the FIRST session of each procedure for the day that the child is absent.
SI – Student(child) Ill: For a sick child attending WoodsEdge (e.g., lying on bean bag,
waiting for parent to arrive).

2. SL – Student(child) Late:For tardy children.