The document discusses a case study for redesigning the workspace of GreinTech, a tech company. It identifies 8 factors to improve the workspace: partition-less recyclable benches, smart walls and furniture, on the job training and innovation, redesigning the floor plan, amenities, analytics to gauge utilization, internet of things, and gender equality. It proposes allocating half the budget initially to each factor, surveying employees after 3 months, and using neural network analysis to determine which factors are most important to focus the remaining budget on.

1. Techspire
IIT-Bombay
Strategic Case Study of a High-Tech Company

2. The team
Answer the question, “Why are we the ones to solve the problem we identified?”
Sudipto Mitra
Team Leader
Electrical Engineering
IIT-Bombay
Mredul Sarda Sandipan Bala
Electrical Engineering
IIT-Bombay
Mechanical Engineering
IIT-Bombay
Yuvraj Singh Thind
Electrical Engineering
IIT-Bombay
Meet the team

3. The problem statement
GreinTech is an open source
solutions and an S&P 500
company
A 130,000 square-foot, Class A,
mid-rise building with an early
post-war, tired construction
Type Public
Industry Computer Software
Headquarters Raleigh, North Carolina
Revenue US $1.5 billion (2015)
Operating Income US $230 million (2015)
Employees 8500
Work demographics 77% / 23%

4. Our Mission :
To create an innovative and
creative work environment
to inspire and motivate its
workers

5. Factors to improve workspace organization
Partition-less
Cubicles
Recyclable
Benches
Smart walls
and furniture
On the job
training
Analytics to
gauge
utilization
IoT
Redesign
Floor Plan
Amenities
Smart Walls and Furniture
On the Job Innovation
Partition-less Recyclable Benches
Redesign Floor Plan
Amenities
Analytics to gauge utilization
Internet of Things
Gender Equality

6. Partition-less recyclable
benches
“Recycled furniture gives the employees a sense of pride in working in
an environmentally conscious company” – Marc Campolongo, Staples

7. Partition-less recyclable benches
 Facilitates collaboration
 Workers feel that they’re directly
contributing to the environment

8. Smart walls and furniture
“Google is looking forward to installing interactive and smart walls in meeting
rooms” – Chris Grinsted, Google

9. Smart walls and furniture
 Digital writable walls
 Projecting material wirelessly
 Movable walls in meeting rooms

10. On the job innovation
“Pull the elements together as a pipeline strategy” –McLean Curtis, Alexion
Pharma

11. On the job training and innovation
 Monthly workshops from
external faculty
 Work on parallel projects
 Conducting hackathons for
employees across companies in
the sector

12. Redesign Floor Plan
“Variety of work environments combined with ample natural light and wood to
emulate natural surroundings motivates workers” – Smita Sahoo, IIDA, LEED AP
Associate, bKL

13. Redesigning floor plan
Benches & cube
farms
Offices
Core area:-
elevators,
common
rooms, service
rooms

14. Amenities
“Diverse set of employees are better served by diverse choice of food” –Gail
Crowder, Avision Young

15. Amenities
Health:
 Gyms and nap rooms
 Meetings on a treadmill
Food:
 Multi cuisine canteens
 Nutritionist facility within the company

16. Analytics to gauge
utilization
“Not just cutting space but having quality space with density management
matters” –Michael Gresty, CEO, Rifiniti

17. Analytics to gauge utilization
 Get an idea of utilization of office space
 Transitional offices for the sales team
 10% of employees are usually out of office
for personal reason
Non-dedicated workspaces can benefit
from this data

18. Internet of Things
“Internet of things will redefine workspaces of the future” –Tom Potts, VP,
SiteREADY

19. Internet of things
 Occupancy sensors
 Mood lighting
 Volume sensors for A/C
Temperature control

20. Gender equality
“Branding and positioning in the society plays an important role” –Steven
Doben, Netscout

21. Gender equality
 Community welfare :
Encouraging 9-10 year old girls
to take up IT
 Mother’s rooms in offices
 Women’s hall of fame

22. The approach
We have listed down the factors..
..But how do we know which of this
is most important for our company?
Let’s use the Neural Network
Analysis

23. What is Neural Network
Analysis?

24. Neural Network
A computer model of the human brain and nervous system
Spam filtering
on GMail
Automatic tagging
on FaceBook
Stock
Market
Predictions
Decipher
Postcodes
behind
envelopes
Self Driving Car
Project by Google
Classification
Image Recognition
Character Recognition

25. The Techspire approach
Budget
allocation
Allocate
half to each
of the 8
factors
After 3
months,
conduct a
survey
Apply
Neural
Network
Spend the
rest on the
most
important
factors
 Initial Budget Allocation: US $30-50 per square feet for alteration
 Survey will be conducted on attendance record and employee preferences

26. Flexibility of place of work
 Campus type environment
 Meetings on a treadmill
Food:
 Multi cuisine canteens
 Nutritionist facility within the company
Thank You