This document discusses two main types of contracts used for events: university contracts and company/performer contracts. It notes that catering, hotel, performance, and service contracts are most common. The document outlines who is typically involved in contracts, including event organizers, advisors, and staff. It emphasizes that contracts are legally binding documents that must be reviewed carefully, including negotiating prices and liability terms. It provides key details to ensure in contracts like W9 forms, use of logos, hold harmless clauses, insurance, and prohibiting students from signing. Performer contracts require additional steps and costs.

1. CONTRACTS
Not the most exciting, but the most necessary

2. 2 TYPES OF CONTRACTS

3. 2 TYPES OF CONTRACTS
•University Contract

4. 2 TYPES OF CONTRACTS
•University Contract
•Company/Performer Contract

5. MOST OFTEN SEEN

6. MOST OFTEN SEEN
•Catering

7. MOST OFTEN SEEN
•Catering
•Hotel

8. MOST OFTEN SEEN
•Catering
•Hotel
•Performance

9. MOST OFTEN SEEN
•Catering
•Hotel
•Performance
•Service

10. MOST OFTEN SEEN
•Catering
•Hotel
•Performance
•Service
•Agency - Performer + Speaker

11. WHO IS INVOLVED?

12. WHO IS INVOLVED?
• Event organizerstudent leader

13. WHO IS INVOLVED?
• Event organizerstudent leader
• Advisor

14. WHO IS INVOLVED?
• Event organizerstudent leader
• Advisor
• SIL Staff

15. WHO IS INVOLVED?
• Event organizerstudent leader
• Advisor
• SIL Staff
• As Necessary:
• General Counsel
• Insurance Administrator

16. MUST have a contract for any
goods, services or performances
where money is transferred or
liability may arise

17. THINGS TO REMEMBER

18. THINGS TO REMEMBER
• Contracts are binding, legal documents

19. THINGS TO REMEMBER
• Contracts are binding, legal documents
• Negotiate! Find the best price

20. THINGS TO REMEMBER
• Contracts are binding, legal documents
• Negotiate! Find the best price
• Read EVERYTHING within the contract

21. THINGS TO REMEMBER
• Contracts are binding, legal documents
• Negotiate! Find the best price
• Read EVERYTHING within the contract
• Review contract with advisor

22. VENDOR CONTRACT REVIEW

29. KEY CONTRACT INFO

30. KEY CONTRACT INFO
• W9 form completed by vendor and submitted with contract

31. KEY CONTRACT INFO
• W9 form completed by vendor and submitted with contract
• Vendor can’t use University name, logos, etc. for promos

32. KEY CONTRACT INFO
• W9 form completed by vendor and submitted with contract
• Vendor can’t use University name, logos, etc. for promos
• “Hold Harmless” and Indemnification

33. KEY CONTRACT INFO
• W9 form completed by vendor and submitted with contract
• Vendor can’t use University name, logos, etc. for promos
• “Hold Harmless” and Indemnification
• Liability and Insurance

34. KEY CONTRACT INFO
• W9 form completed by vendor and submitted with contract
• Vendor can’t use University name, logos, etc. for promos
• “Hold Harmless” and Indemnification
• Liability and Insurance
• Students CAN’T sign contracts

35. KEY CONTRACT INFO
• W9 form completed by vendor and submitted with contract
• Vendor can’t use University name, logos, etc. for promos
• “Hold Harmless” and Indemnification
• Liability and Insurance
• Students CAN’T sign contracts
• Vendors sign first, SIL signs second

36. PERFORMER CONTRACTS

37. PERFORMER CONTRACTS
• Completely different process

38. PERFORMER CONTRACTS
• Completely different process
• Some require offer letter first

39. PERFORMER CONTRACTS
• Completely different process
• Some require offer letter first
• 2% Missouri tax on out of state performers

40. PERFORMER CONTRACTS
• Completely different process
• Some require offer letter first
• 2% Missouri tax on out of state performers
• Will require physical markups

41. PERFORMER CONTRACTS
• Completely different process
• Some require offer letter first
• 2% Missouri tax on out of state performers
• Will require physical markups
• Further costs will be incurred

42. PERFORMER CONTRACTS
• Completely different process
• Some require offer letter first
• 2% Missouri tax on out of state performers
• Will require physical markups
• Further costs will be incurred
• Process timeline is extended

43. Student presenting
contracts needs to be
lead event planner.

44. Facebook.com/SILatWashU
@WUGetInvolved
DUC 250