Mindstream International is an event management company founded in 1997 that has organized over 2000 events. It developed its own online registration system in 2005 and opened a second office in Brussels in 2011 to expand its services. Mindstream manages events of all sizes for associations, corporations, and institutions, with a focus on international conferences. It prides itself on its reputation, experienced staff, and long-term partnerships with clients.

2. ABOUT US
GENERAL DESCRIPTION

3. Overview...
After having spent over 15 years in various management positions
in the hotel industry, I decided to set up Mindstream International
in 1997.
In 2005, Mindstream developed its own online registration system,
a comprehensive management solution that covers the entire
registration process from on-line to on-site needs. There is no place
for approximation.
Professional PCO
Professional DMC In 2011, Mindstream opened a second office in Brussels and
appointed an expert from the medical industry. This next step was
Vast experience
taken to broaden the scope not merely geographically in Belgium,
Registration software but also to offer our services in other fields such as institutions,
2 operating offices hospitals and International Associations for important Congresses.
Travel agency license In 2012, Mindstream has managed more than 2000 events from ten
Worldwide operating to several thousands of participants.
Erick Thiry
Managing Director

4. Caroline
Laurence Anne Anne Omer Sylvie Erick Van Mandy Valérie Paul Van Nathalie
Reichelt François Lannoy Ulger Herman Thiry Cauwenberghe Rizzo Legros Obberghen Lebrecht
Business Conference Managing Sales & Assistant Conference
Development Manager Director & Communication Conference Manager
Owner Manager
Business Accounting Assistant General Project Sales IT
Development Project Manager Manager Manager Manager
Manager Manager

5. Type of events
Wide range of solutions for organising
• International & national Associations conferences.
• Corporate meetings & conferences.
• Institutional conferences.
• International and national congresses.
• Exhibitions.
• Destination management services.
• Social events.

6. Events Segmentation
Events size Clients profile

7. Business Model...
-56% files
2006 2009 2012
Total Turnover : € 2.074.000 % € 2.936.000 % € 4.750.000 %
Number of events / year: 43 33 19
Average turnover / event: € 43.200 € 88.970 € 250.000
Total fees / event: € 5.813 € 12.450 € 40.000
Total annual fees: € 250.000 100% € 411.00 100% € 760.000 100%
Total annual fixed fees: € 20.000 8% € 112.000 27% € 374.000 49%
Total annual commissions: € 230.000 92% € 298.000 73% € 386.000 51%
+ 204% Fees

8. Competences
We provide expertise and support for each implementation. We guide our
clients through the entire process of the event.
We develop proactive awareness campaign and extensive networking.
Mindstream is proposing, its online registration tool and all the logistical
surrounding services.
We have a strong subcontracting ability and experience negotiating
collaboration contracts.
Through extensive market research and the creation of a comprehensive
sponsorship package, we provide the right mix of sponsors and exhibitors to
help finance the events.
We managing abstracts, authors, speakers, reviewers and committees.
With precision and care, we provide realistic and modular financial
structures, finding solutions to suit every budget, optimising
profitability of each event.

9. Why Clients
are choosing us

10. 1. Our REPUTATION for the quality of our services.
2. The QUALITY & details of our tenders.
3. Our EXPERIENCE in organising national & international projects in
many fields. We have worldwide agreements with trusted partners.
4. Our on-line REGISTRATION TOOL.
5. Our customer REFERENCES.
6. We offer LONG-TERM PARTNERSHIP, with multiple benefits for our
clients. (Cost, knowledge, efficiency,...)

11. OUR CLIENT REFERENCES

12. References, clients
Associations AEA (Association of European Airlines) • BHG (Belgian Hand Group)
• BSCN (Belgian Society of Clinical Neurophysiology) • CEFIC
(European Chemical Industry Council) • CEPI (Confederation of
European Paper Industries) • Choprabisco (Royal Belgian
Association of the Biscuit, Chocolate, Pralines and Confectionary) •
COLIPA (European Cosmetics Association) • EFQM (European
Foundation for Quality Management) • EMF (European Mortgage
Federation) • ENEA (European NeuroEndochrine Association),
Eucolait (European Association of Dairy Trade) • EURIMA
(European Mineral Wool Manufacturers Association) • Eurocontrol
• Europeche • Febelcem (Fédération Professionelle du Ciment) •
FLESSS (Flemish Elbow and Shoulder Surgeons Society) • GESAC
(European Grouping of Societies of Authors and Composers) • ILSI
Europe (International Life Sciences Institute) • IUCN (International
Union for Conservation of Nature) • Peter Drucker Society of
Austria • SMD (Société de Médecine Dentaire) • UEMS (Union
Européenne des Médecins Spécialistes) • UKRO (UK Research
Office), etc.

13. References, clients
Corporate Companies Albemarle • Beko • Canon • C.B.R. • Heidelbergcement • De
La Rue • Dexia • Edwards Life Science • GlaxoSmithKline
G.R.H. Management • Husqvarna (Diamant Boart) • IBM •
Johns Manville • Johnson & Johnson • Kiabi • Lundbeck •
Microsoft • MSD (Schering-Plough) • Novartis • Novo Nordisk
• Partena • Philips Medical • Roche • Sanofi-Aventis • Sales
Consult • Securex • SKF • Smith & Nephew • SWIFT • UCB
Pharma • Unilever • Univar • Winterthur • etc.
Institutions, Belgian Defence • British Council • ESF (European Social Fund),
Governments, Eurochambres • NATO (Official Conferences during the Belgian
Presidency of the Council of the European Union) • French
Administrations Government (Presidency of the Council of the European Union, for
International Union for Conservation of Nature) • Belgian
Government (Presidency of the Council of the European Union) •
Forem-Walloon (Public service for Employment & Training) • etc.

14. Customer loyalty...
More than 10 years GlaxoSmithKline
MSD (Merck - Schering-Plough)
Société de Médecine Dentaire
Sales Consult
UCB Pharma
GESAC (European Grouping of Societies of Authors and Composers)
More than 5 years AEA (Association of European Airlines)
CEFIC (European Chemical Industry Council)
CEPI (Confederation of European Paper Industries)
EURIMA (European Mineral Wool Manufacturers Association)
ILSI Europe (International Life Sciences Institute)
UKRO (UK Research Office)
Husqvarna (Diamant Boart)
Lundbeck
More than 3 years Peter Drucker Society of Austria
Microsoft
ESF (European Social Fund)
ENEA (European NeuroEndochrine Association
Forem-Walloon (Public service for Employment & Training)

15. OUR COMPANY PROJECT

16. FINANCIAL APPROACH

17. Development, splitting of the management fees...
8%
70%

18. Development, gross margin...

19. THANK YOU FOR YOUR ATTENTION
PLEASE FIND HEREUNDER SOME SAMPLES OF REALIZED EVENTS