The document discusses tools used for collaboration in an advertising agency scenario. It describes Red Pen, Slack, and TeamViewer, and how they were used to coordinate work between a graphic designer, manager, and client. The scenario highlighted positives and negatives of each tool. Red Pen was praised for its ease of use while TeamViewer had initial lag due to different systems. Overall, the tools allowed effective work coordination across locations as if in the same room.

1. Organise Work in an Advertising Agency
Dayna Lawlor - 13128108
Ciara Beresford - 13127764
Aisling O’Shea - 13160109
CSCW Presentation
1
Group 7

2. Outline
Tool Overview
Scenario
Situations that occurred
Reflection
Conclusion
2

3. Tool Overview
Red Pen is a cooperative design
tool.
Slack is a communication tool
TeamViewer is a collaborative
editing tool
3

4. Scenario
➔ We created a scenario for organising work in an advertising agency and
utilised each tool to it’s full potential.
➔ The scenario involved…
◆ Dayna - Graphic Designer
◆ Ciara - Manager
◆ Aisling - Client
4

5. 5

6. 6

7. 7

8. 8

9. We scheduled our meeting in TeamViewer to
suit all parties. The meeting ID was shared in
Slack as well as our password.
Variety of tools to use in TeamViewer during
a meeting such as:
➔ Share files with “File Box”
➔ Screen Sharing
➔ Video
➔ Whiteboard 9

10. 10

11. 11

12. Slack - Positive & Negatives
Positives
➔ You can talk to people one on one or in a group
➔ Easy to mention someone using the @ sign
➔ You can easily send files through the application
Negatives
➔ You have to download the application onto your device or else you will miss
messages
12

13. Red Pen- Positive & Negatives
Positives
➔ Really easy to use
➔ Ability to leave quick and to the point feedback
➔ Ability to leave specific feedback on a particular part of the design.
Negatives
➔ You can only upload pictures
13

14. TeamViewer - Positive & Negatives
Positives
➔ Easy to edit our work when we weren’t physically together.
➔ Video chat option made communication easy.
Negatives
➔ Slow at the start either due to internet issues or using different systems.
14

15. Situations that occurred
➔ Team viewer was slow because we had different computer systems
➔ Teamviewer has a video chat option to make communication easier
➔ Slack is generally handy and has good features such mentioning someone in a
comment and seeing if they reply and quicker than email
➔ Redpen was the tool that stood out as it was so easy to use and we ran into no
problems whilst using it.
15

16. Reflection
➔ Working in the same room we thought up of our scenario and discussed how it would develop.
➔ Each tool worked well on it’s own and didn’t necessarily need the support of the other tools.
➔ Working apart we used the tools and carried out the scenario.
➔ The scenario would have worked without meeting in person at all!
➔ Only problem faced with the technology was the delay when using TeamViewer.
➔ Red pen came out on top out of our three tools as it was so simple to use and it was extremely user
friendly.
➔ We feel that three tools we used were unique and innovative. It was a genuine fun experience to get to
learn to use all three. 16

17. Conclusion
➔ We learned how many different tools there are to coordinate, communicate
and collaborate. Although many are similar, they can all be used in different
situations.
➔ We learned how actual companies would communicate and work together
while in different locations.
➔ We learned how to overcome problems that would occur while working in
different locations.
17