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Compare 3 Accounting and Operational Systems: Financial and Reporting Capabilities
The document outlines a webinar comparing three accounting and operational systems: Sage 100, MS Dynamics GP, and QuickBooks. It discusses their financial and reporting capabilities, security features, tax filing options, workflows, and support services, highlighting that they all have similar capabilities but differ in fit for specific business needs. It emphasizes the importance of choosing the right solution based on the unique requirements of a business and encourages attendees to sign up for additional sessions on distribution and manufacturing capabilities.
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Compare 3 Accounting and Operational Systems: Financial and Reporting Capabilities
- 1. wwwwww..bbllyytthheecoc.oco.cmom Compare 3Top Accounting and Operational Systems Webinar 1: Finance and Reporting Across 3 Solutions
- 2. Agenda Intros Whycompare? Solutions at a glance Financial capabilities Reporting capabilities Where do they fit? Next Steps and resources for today
- 3. Introductions Alicia Anderson Strategic Marketing Atlanta, GA-based 19 years in ERP/CRM sales, service and marketing
- 4. The Series Financeand Reporting Capabilities across 3 Major Solutions – TODAY Distribution Capabilities across 3 Major Solutions – October 14 Manufacturing Capabilities across 3 Major Solutions – November 11 Sign up here.
- 5. Why compare solutions? There are hundreds of solutions Most of the buying process takes place online It’s not so much about features – it’s more FIT
- 6. Sage 100 MSDynamics GP QuickBooks Background Developed by/for CPAs Great Plains architecture, acquired by Microsoft Single-office/home-office orientation Typical user count 10-50 25-500 1-10 Database Embedded database or SQL SQL Server Database Embedded database Payment options One-time license, subscription, leasing/financing One-time license, subscription, leasing/financing License or online Software costs $5k - $75k $25k - $250k $250 - $1000 Solution Expansion (CRM, Yes Yes Limited Distribution,Manufacturing) Mobile access Yes No No Vendor focus Sage provides business technology offered through partner network Microsoft offers consumer and business products Intuit offers personal finance and small business products Solutions at a Glance
- 7. Financial Capabilities Systemsecurity Traceability of transactions Intercompany transactions Tax filing Workflows
- 8. System Security Theaverage business loses 3 percent to 6 percent of annual revenue due to fraud. Internal and external threats, along with compliance mandates, mean that access to any financial or operations system should be carefully managed to minimize the risk of security breaches and data loss or compromise. Sage 100 MS Dynamics GP QuickBooks
- 9. QuickBooks System Security Sage 100 MS Dynamics GP Roles Based Security - Easier management and deployment Field level control - Control access and visibility of individual data fields by user and/or user groups Roles Based Security. Predefined roles built in. Apply passwords or block access to forms and windows. You can also apply passwords to fields, hide, lock, or disable fields. You can add a user without a password. Roles can be deleted irreversibly. Can assign task specific security
- 10. Traceability of transactions Having a complete history of any given financial transaction minimizes risk. Critical accounting data, such as checks that have been written, should not be able to be altered once entered into the system. Sage 100 MS Dynamics GP QuickBooks
- 11. QuickBooks Traceability ofTransactions Sage 100 MS Dynamics GP Track and report on any changes to any data fields and tables, and document approval of any changes. Store and safeguard historical compliance and transaction information. Activity tracking to record logins, record access, changes to files and posting, more. Source document and audit trail management. Audit trail report tracks changes, but does not prevent them
- 12. Intercompany Transactions Creatingtransactions in one company with the ability to simultaneously create corresponding entries in other company databases ensures that databases are kept properly balanced. Sage 100 MS Dynamics GP QuickBooks
- 13. QuickBooks Intercompany Transactions Sage 100 MS Dynamics GP Can have as many companies as needed in the system. Intercompany processing available as a 3rd party Intercompany module available in GL and AP only. Professional Services Tools Library includes triggers that can be enabled so that GL Accounts, Customer records, and Vendor records can be managed across multiple companies from a single data entry point. One company per database file. Users waste lots of time by logging in and out of each company many times a day.
- 14. Tax Filing Theability to electronically file Federal and state tax filings for W-2s and 1099s means less paperwork for you and faster documents for employees. Sage 100 MS Dynamics GP QuickBooks
- 15. QuickBooks Tax Filing Sage 100 MS Dynamics GP You can complete W- 2s and 1099s with eFile service. Data autopopulates into Sage eFiling and Reporting. Provides tax updates for Fed, State, Local Can create electronic file or use eFile service. Provides tax updates for Fed, State but not local. E-File available Requires enhanced Payroll subscription
- 16. Workflows The abilityto provide structured steps, alerts and approvals of business processes through workflows that can be modified to your unique business needs means your processes are more accurate and consistent and your team is more productive. Sage 100 MS Dynamics GP QuickBooks
- 17. QuickBooks Workflows Sage100 MS Dynamics GP Monitors your ERP data for critical, time-sensitive conditions. Comes with pre-configured Alert Events and Alert Condition “Triggers” Updates the system with data and activities Assign tasks and tracking status of tasks. Setup reminders that proactively inform you when specific incidents occur. Reminders are defined per user. Available through many third-party providers.
- 18. Reporting Capabilities Financialreporting Dashboards and KPIs Multicompany consolidation
- 19. Financial Reports Agood financial report writer is essential for any company that is committed to growing into a mature, competitive organization. Sage 100 MS Dynamics GP QuickBooks
- 20. QuickBooks Financial Reports Sage 100 MS Dynamics GP Sage Intelligence is the Excel-based FRx replacement. Customizable design and Dashboard reporting Connects to modules beyond GL and from any ODBC source. Built-in legacy Report Writer. Management Reporter replaced FRx. Additional Excel-based and cloud apps are offered. Web and mobile deployment. Comes with pre-built financial reports. Reports are inflexible. Requires additional software to customize layouts/appearance.
- 21. Dashboards and KPIs Effective use of dashboards help business leaders keep an up-to-date pulse of the business, provide a few key metrics, and enable more informative decisions. Sage 100 MS Dynamics GP QuickBooks
- 22. QuickBooks Dashboards andKPIs Sage 100 MS Dynamics GP Wizard-driven Business Insights to create graphical reports Web or Outlook deployment. Sage Intelligence gives a real-time overview of the overall health of your business at a glance. Build and modify charts and graphs with Business Analyzer. Excel Report Builder also available with 200 built in reports. SQL server reporting is an option with 250 built in reports. Business Portal for sharing via Sharepoint Available as 3rd party Saas solution requiring sync from QuickBooks.
- 23. Multicompany Consolidation Allowsyou to consolidate, report on, monitor, and analyze multiple companies or functional divisions within your organization. Sage 100 MS Dynamics GP QuickBooks
- 24. QuickBooks Multicompany Consolidation Sage 100 MS Dynamics GP Sage Intelligence enables multi-company reports and consolidations out of the box. Unlimited number of company codes. Predefined layouts or use Wizards to define new layouts Management Reporter has multicompany reports built in. Use Smartlists to combine companies and slice and dice. Available via 3rd party solutions requiring sync from QuickBooks.
- 25. Sage 100 MSDynamics GP QuickBooks Industry concentrations Distribution, Manufacturing Services, Distribution Services, Retail Technology orientation Stable platform, integration-ready, easily customized Microsoft shop No integration or customization Pre/Post-sales support and service Support and upgrades provided Support and upgrades provided Some tech support included with purchase Implementation assistance Extensive partner network focused on business needs Extensive developer-heavy partner network with Microsoft Consultants are available Solution emphasis Value and stability Ease of use and Microsoft-friendly Cost-effective basic accounting Where do they fit?
- 26. In summary… Capabilitiesare similar among many solutions Understand the priorities for your business Work with a partner who has many tools in the toolbox
- 27. Resources for today’sclass Available on http://info.blytheco.com/compare-erp-resources Copy of this presentation Preparing for a change – “Are You Ready for Replatforming?” series Build a Business Case Evaluation Criteria tools Cloud vs. On-Premise More How to know if you have outgrown Quickbooks?
- 28. Next Class… •Distribution Capabilities across Four Major Solutions – October 14 • Manufacturing Capabilities across Four Major Solutions – November 11 • Sign up here.