The document outlines the steps required for the registration of a company in Chennai, including the importance of having a lawful purpose, the necessary documents such as the memorandum and articles of association, and the need for proper endorsements and declarations. It details the specific forms to be filed, the approval process from the registrar of companies, and the conditions under which a company may be registered. Key differences in the registration process for private, public, and guarantee companies are also highlighted.

1. Company Registration Steps
The company registration steps are required to be taken
for incorporation of a company other than a producer
company. The following steps are required for your
company registration procedures.

2. A company can be incorporated for a lawful functional entirely. Every purpose is
lawful unless it is forbidden by law or is contrary to public policy. Subject to the
purpose being lawful. There is no limit on the purposes for which a company can
be formed.
A company proposed to be formed an illegal purpose. Illegal under any law of the
country cannot be properly registered.
Where the purpose is not lawful or where any of the objects is illegal. The
registrar may refuse to register. If registered, the certificate of registration is
not conclusive for the purpose of legitimating the unlawful part of the business.
Company Registration in Chennai

3. Company Registration Steps
1. Ascertain the availability of name proposed for
the company from the Registrar of Companies.
A choice of three to four names should be given.
2. Prepare memorandum of association.
3. Prepare articles of association.
4. Get the memorandum and articles of association
stamped properly.
Company Registration in Chennai

4. 5. File the following forms with the Registrar of Companies :
(a) Memorandum of association of the company properly stamped. It is signed in the existence of
witness by at least 2 persons in the case of a private limited company and by at least 7 persons in the
case of a public limited company.
(b) Articles of association properly stamped and signed by at least 2 persons in the case of private
limited company. At least 7 persons in the case of a public limited company in the existence of witness.
(c) A copy of agreement (e.g. agreement for take over) if any, referred to in the articles.
Company Registration in Chennai

5. (d) A statutory declaration by an authorized person (in Form No.1) to the effect that the
conditions of the act. The rules made there under in respect of company registration have
been compiled with in section 33(2).
(e) A power of attorney properly stamped and performed by all the subscribers allowing
anyone of them or any other person to make necessary corrections on their behalf in the
documents filed for registration with the Registrar of Companies and give due discharge
and to receive for the certificate of registration.
(f) A copy of the letter is intimated to the Registrar of Companies for availability of the
proposed name.
6. Deposit the requisite amount of registration fee as payable on the basis of authorized
capital of the proposed company as well as the fee for documents filed with it.
Company Registration in Chennai

6. (a) A notice in Form No. 18 regarding situation of Registration office (section 146). This
notice can be filed with the Registrar subsequently as well. When the company starts to move
on business or within 30 days of the registration that is earlier.
(b) Particulars of the directors in Form No.32 in duplicate (section 303). These particulars can
be filed subsequently also, within 30 days of the appointment of first directors.
Company Registration in Chennai

7. (i) Consent in Form No.29 of the persons to act as a director or to take and pay for the
qualification shares of the proposed company registration.
(ii) Declaration in Form No.20 to the result that the provisions of the companies act under
section 149 (2) have been compiled with. The company registration must be declared at the
registrar office in Chennai. This declaration is required to file before a company can
commence business.
Company Registration in Chennai

8. Company Registration Procedure
The company registration procedure is given below details.

9. 1. Select in order of choices, as some eligible company names each of which would present as the
important object of the suggested company.
2. Avoid names which are related to the names or resemble too closely of any other company already
registered.
3. Follow the guidelines issued by the central government for availability or otherwise of certain
names.
4. See that the name chosen does not violate the provisions of Emblems and Names (Prevention of
Improper Use) Act 1950.
Company Registration in Chennai

10. 5. Assign to the (ROC) Registrar of Companies to see which of the names selected by you is available. The
Form No.1A application is mandated to consider by the companies (Central Government) General Rules.
Each application is payable with a fee of Rs.500/-.
The fee can be paid in cash or by means of a postal drawn in favour of the Registrar of Companies,
(Rules4A). A specimen power of Attorney is given in Annexure 2.5.
6.The Registrar will ordinarily inform within a period of 7 days of your application. If the name is not
available, you will have to selecting a new company names to apply.
7. Let the Articles of Association and Memorandum appropriately drafted. (Section 13 to 15 and 26 to 30).
The articles of association require not necessarily be registered and prepared in the case of public limited
company. In the case, Table ‘A’ shall apply, but in practice, they are invariably prepared and registered to
registered to suit individual requirements.
Refer Annexures 5.2 and 5.3 for model Articles of Association.
7A. Ensure that the licensed share capital of the declared public limited company at least is or more than
Rs.5 lakhs or such higher amount as may be prescribed to be the minimum paid up share capital for a
public limited company.
Company Registration in Chennai

11. 11. The both Articles of Association and Memorandum signed by at least 7 subscribers,
each of whom will also write in his own hand his name, address, his father’s
name, occupation and the number of shares subscribed for.
At least one witness to these signatures, who will write in his own hand and sign his
father’s name, address and occupation. (Section 12, 15 and 30). Both of these documents
are signed on behalf of the subscribers.
An illiterate subscriber should mark or give his thumb impression is described by the
person writing for him.
12. Both documents will be dated.
Company Registration in Chennai

12. 13. Let the following forms properly signed and filled up .
 Consent of a person to act as a director in Form No.29 (Section 266).
 Undertaking to take and pay for qualification shares in Form No.29. This and the person
named in the Articles of Association as a director has not subscribed the Articles of Association
and Memorandum for shares at least equal to his qualification shares.
14.Get also the following Forms duly filled up and signed :
 Declaration of Compliance in Form No.1 on a non-judicial stamp paper of appropriate value.
 Notice of the situation of the company registration office in Form No. 18(Section 146).
 Particulars of directors, secretary or manager in Form No.32 in duplicate (Section 303).

13. Forms stated in sub-items
(ii) and
(iii) though needed to be filed within 30 days of the company registration.
Company Registration in Chennai

14. 15. Register the following with the Registrar with must
registration and filing fees.
 The signed copy and stamped of the Articles of Association and Memorandum along with
another copy.
 The agreement, if any, which the Company is appointment any individual for its managing
or manager or whole-time director .
 The Forms mentioned in items 13 and 14 above.
Company Registration in Chennai

15. 16.The Registrar will then see the documents and papers filed for company registration.
17.The Registrar will then register the company and issue the certificate of company registration.
18.The date given by the Registrar on the certificate of company registration will be the date of
company registration and on that date. The company is become an separate legal entity.
Company Registration in Chennai

16.  Any other agreement, if referred to in the Memorandum and Articles of Association, as in
the case, it will form a part of the Memorandum and Articles.
 Registar’s letter suggesting about the availability of name.
 A letter of authority (power of Attorney) on a duly stamped paper by the subscribers in
favour of one of them or any other person for creation mandatory corrections on their
behalf in the papers and documents registered for company registration.
 A pay order /demand draft for registration calculated in accordance with the proposed
authorized capital of the company. In addition filing fee for documents annexed with the
application is also be paid.
Company Registration in Chennai

17. The procedure for private limited company registration is the same as that for a public
limited company with the following exceptions:
 There should be at least 2 subscribers in place of 7.
 The Form No.29 will not be required to be changed and filed in this case.
Company Registration in Chennai

18.  The private limited company registration of the articles of association with
the Registrar of Companies is mandatory.
 The minimum authorized share capital is Rs.1 lakh or such higher amount
as may be imposed to be the minimum paid-up capital for a private
limited company.
 The provisions of Section 3 (1) of the companies act should, however, be
carefully noted while drawing up to the Memorandum and Articles of
Association of a private limited company.
Company Registration in Chennai

19. The company registration procedure of a company limited by guarantee is the same as
that for a public limited company or a private limited company. The case may be, as
described earlier. In the memorandum of association of such a company.
Company Registration in Chennai

20. However, a clause stating the amount of guarantee shall have to be
added in addition to the other necessary clauses.
 A guarantee company may be a company with a share capital or without a share capital.
 A company formed not for profit may be formed and is usually formed as a guarantee
company.
 A company limited by guarantee may be either a private limited company or public
limited company.
Company Registration in Chennai

21. The producer in case of a producer company is the same as that of
a private limited company except the following:
 There should be ten or more individuals each of them should be a producer within the
meaning of clause (n) of section 581-A.
 Any two or more producer institutions within the meaning of clause (m) of the said
section.
 A combination of ten or more individuals and producer institutions.
 The signed copy and stamped of the articles of association and memorandum as
prepared under sections 581F and 581G.
 The provisions of section 581A, 581B, 581C, 581F, 581G and 581L inter alia should be
adhered to while incorporating a producer company. The company registration offices
are located in Chennai, Bangalore, Kochi, etc..,