Collaborating with Google Drive
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This document provides directions for students to create a shared Google document to collaborate on a paper assignment. It instructs Student A to set up the document, share it with Student B and the teacher via email, and then both students will be able to view, edit and chat about the paper simultaneously using their Gmail accounts logged into Google Drive. Key steps include Student A creating the document, sharing it by entering the email addresses and setting permissions to edit, and then Student B signing in to accept the sharing invitation to access the document.
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1 CNET Google Docs Gabriela Ze.docx
1
CNET: Google Docs
Gabriela Zeigler
CISP 600
June 27, 2010
2
Reviewed by:
Gabriela Zeigler
Reviewed on: 06/27/2010
This paper’s purpose is to review Google Docs and Spreadsheets as Web collaboration tools for
teams. Google Docs and Spreadsheets are a collaboration tools helpful to control content.
The good: Google docs is an intuitive collaboration tool that will help team members to
improve communication, have control over control and workflow collaboration. Google docs is
very flexible to use and it is free to the public. It a great tool for collaboration on documents,
charts and spreadsheets.
The bad: Google cannot protect Google Doc and Spreadsheets from snoopers. If a customer
is sending their documents using a wireless connection in a coffee shop there is a risk of
unauthorized people getting to the content of the documents. Teams that will use Google doc as a
collaboration tool would need to get an account for each member.
The bottom line: Google docs is an efficient, simple, and low cost collaboration tool that
is a must use tool for virtual and face-to-face teams. This collaboration tool is limited to
documents, drawings and spreadsheets collaboration.
3
Review:
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processes in the organization. Further Kroenke (2009) described how structured decisions need
very little collaboration, but unstructured decisions required more collaboration. When
organizations take unstructured decisions, collaboration, giving feedback and iteration, is crucial
to the decision making process. Strategic decisions need a greater level of collaboration. Kroenke
(2009) forecasted that in 2020 that most employees will work at home and most of the
collaboration is going to be digitally.
Collaboration and Content Management
Google docs is a good collaboration tool to give teams control over content. Kroenke (2009)
explained that the success of information systems used to share content will depend on how
much control over the content is needed. Team collaboration without content control might
interfere with team members’ work and with the quality of the end product.
Collaboration and Workflow Control
Google docs as a collaboration tool offer team members workflow control. Kroenke (2009)
argued that when collaborating, teams can gain more control over the content if the collaboration
information system manages the workflow. Google docs offer sequential workflow, because
each user knows and have access to the collaboration in the same sequence that it occurs. Parallel
workflow occurs when the review occurs simultaneously. One way in which Google docs
4
c ...
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Similar to Collaborating with Google Drive (20)
Cloud computing92112 word-ppt-created by andrea-revised by sirui and dr. wang
Cloud computing92112 word-ppt-created by andrea-revised by sirui and dr. wang
Collaborating with Google Drive
- 1. Directions to create a shared document using Google Drive. After following these directions, students (you) will be able to type a paper online using Google Drive and collaborate. You are your partner will be able to see and edit the paper. You can also “chat” with people logged on to the Google Drive. .
- 2. You are either student A or B For this example, pretend you have an assignment and two students will work as a pair to write 1 paper. Your assignment: List examples of assignments/papers/homework/tasks that you could assign in your class using Google Drive to allow student collaboration.
- 3. Sharing a document Team Student A Student B
- 4. Student A Student A must establish the Google document and invite me and student B to work on it with you. Student B and myself will be invited through email.
- 5. Student A 1. Go to Google.com 2. Click “sign in” in the upper right
- 6. Student A 3. Sign in to your gmail account. Students have a gmail account, but they may not have used it.
- 7. Student A 4. After you have logged in, click on “apps” and “Google Drive”.
- 8. Student A 5. Click “create”
- 9. Student A 6. Click “document”
- 10. Student A 7. Click “untitled document”
- 11. Student A 8. Name your doc first name of both partners
- 12. Student A 9. Click “Share” in the upper right hand corner.
- 13. Student A 10. Enter the email address of the teacher (for this exercise, mine: purtlem@nlrsd.org) Make sure to leave “can edit” set. Leave all other settings as they are (default). Click “send”.
- 14. Student A 11. Enter the email address of your partner. Make sure to leave “can edit” set. Leave all other settings as they are (default). Click “send”. Enter your partner’s email
- 15. Student A 12. Click “done”.
- 16. Student A Now student A is ready to start writing the paper. Student B will receive an email invitation and be able to view and edit the document as well as chat with student A when they are logged in at the same time. When Student A wants to edit your document, he/she will go to Google.com and follow steps 1 through 4.
- 17. Student B 1. When you receive an email from your partner, click the blue hyperlink and sign into your gmail account.
- 18. Student B 2. Now both students are ready to start working on the assignment. When you want to edit your document go to Google.com and follow student A steps 1 through 4.