The COESC is requesting $6,445 in financial assistance to fund their upcoming 2nd annual Engineering San Antonio Week from March 22-26, 2010. The week-long event will feature various activities organized by 11 engineering student organizations to promote engineering to the UTSA campus. Events include an organization day, an integral t-shirt giveaway, a root beer celebration, an engineering fair with BBQ, and a formal engineering banquet. The funds would cover expenses like catering, supplies, equipment rental, banners, and awards for the events. Past sponsors of COESC events include Union Pacific Railroad, the UTSA College of Engineering, and local businesses.

1. 1/25/2010
REQUEST FOR FINANCIAL ASSISTANCE FOR
2010 COESC
ENGINEERING SAN ANTONIO WEEK
The College of Engineering Student Council | Joshua Lademora
1|Page

2. Table of Contents
Executive Summary.....................................................................................................................................3
COESC Description.......................................................................................................................................3
COESC Objectives.........................................................................................................................................3
Student Organizations.................................................................................................................................4
Description..............................................................................................................................................4
Organization Achievements ....................................................................................................................5
Schedule of Events...................................................................................................................................6
Budget.................................................................................................................................................7
Current Sponsors.....................................................................................................................................8
Specific Request...........................................................................................................................................9
2|Page

3. Executive Summary
The purpose of The College of Engineering Student Council (COESC) is to unite and allow collaboration
between the various engineering societies and students. The COESC also provides guidance to the
College of Engineering students to increase their participation in UTSA campus life, activities and events.
On the week of March 22nd through 26th, 2010, The COESC will be hosting the 2nd annual Engineering San
Antonio Week. This all inclusive event will help the COESC achieve its goal of developing events that
promote the engineering talents of the students to the entire UTSA campus.
COESC Description
The COESC is the student voice of The University of Texas at San Antonio’s College of Engineering (COE).
We are designed to serve and promote interaction among students and the engineering community. We
are also classified as a non-profit organization.
COESC Objectives
• To unite and allow collaboration between the various engineering societies and students
• Help strengthen each society, promote student benefits, and encourage membership
• Further student participation in student activities, competitions, and conferences
• Serve as a means of communication between engineering students, faculty, and
administrators to provide an opportunity for the student body to voice concerns and
present ideas for COE improvement
• Provide an opportunity for societies to voice concerns, present ideas for COE improvement,
and in so doing, help voice the concerns and ideas of the general engineering student body
• Guide the COE students into greater participation in the UTSA life, including campus events
3|Page

4. Student Organizations
Description
The following is a list of the eleven engineering student organizations that have a partnership with the
COESC and would benefit greatly from your sponsorship.
Names of Participating Engineering Student Societies
American Institute of Aeronautics and Astronautics (AIAA)
American Society of Civil Engineers (ASCE)
Engineers without Borders (EWB)
Formula Society of Automotive Engineers (FSAE)
Institute of Electrical and Electronic Engineers (IEEE)
Society of Mexican American Engineers and Scientists (MAES)
National Society of Black Engineers (NSBE)
Society of Hispanic Professional Engineers (SHPE)
Society of Manufacturing Engineers (SME)
Society of Women Engineers (SWE)
Texas Society of Professional Engineers (TSPE)
4|Page

5. Organization Achievements
EWB works with the Peace Corps and are currently helping out on an engineering project in Bolivia. Just
like their Bolivia projects, they travel to other locations and provide assistance on numerous projects.
SMAES holds annual community outreach events such as dream runners, science extravaganza, and
AT&T high tech day. In these events they gather students from elementary to high school and introduce
them to the world of engineering and the possibilities it holds for them. Also, SMAES attends two
national conferences every year to build networking relations and leadership skills.
SWE does yearly community outreach events such as “Introduce a Girl to Engineering Day,” “Math
Counts,” “GEAR,” and “Woman’s History Month Fair.” They also annually attend the SWE Region C
Conference to promote networking between students and professionals. Along with that, they plan and
run a workshop to enable local Girl Scout troops to earn a “technology badge.”
SHPE annually attends a national conference in the fall in which students attends workshops and
networking events. In preparation to this national conference, they hold resume workshops to help their
members stand out in the STEM field and have a better chance to achieve scholarships and internships.
Along with that, SHPE is currently working on starting new annual community outreach events such as
“Urban Connections,” “Habitat for Humanity,” and “SHPE Junior”
IEEE recently created a community outreach program in which they promote engineering and college to
prospective students.
SAE has a formula one team that competes yearly in California. Along with teaching prospective
students about formula one cars and the manufacturing process of it. They also participate in
community outreach events throughout the year to promote math and science.
5|Page

6. Schedule of Events
Day March 22nd March 23rd March 24th March 25th March 26th
Monday Tuesday Wednesday Thursday Friday
Event Engineering Solve an Integral Square Root Engineering Engineering
Title Organization Day for a T-Shirt Day Beer Day Fair Banquet
Time 11-4p 11-4p 11-4p 11-4p 6-10p
Location Sombrilla Plaza Paseo Roadrunner UC Lawn Denman
Engineering Organization Day
Student engineering societies will setup tables and recruit for their respective societies in the Sombrilla
area. In addition, each table will promote the upcoming Engineering San Antonio Week events and sell
food.
Solve an Integral for a T-Shirt Day
Students from all majors will line up to solve simple integrals in order to get a free T-Shirt with the new
Engineering San Antonio Week logo.
Square Root Beer Day
Students from all majors will receive root beer in a commerative cup with the Engineering San Antonio
Week logo.
Engineering Fair
Students will get to enjoy a day of “Pi” eating and throwing along with a free BBQ for all students.
Engineering Banquet
Students will get the opportunities to dress up and have a formal banquet with dinner and music.
Awards will be given out to individual students, societies and faculty.
6|Page

7. Budget
Engineering San Antonio Week requires an assortment of materials, services, equipment and necessities
in order for it to be a success. Listed below are the necessary items and their associated cost.
Item Description Quantity Unit Extended
Cost
Catering Dinner entrees for formal 200 @ $15.75 $3,150.00
China Service China and linens 200 @ $3.00 $600.00
Commemorative Engineering San Antonio Week 500 @ 0.49 $245.00
Cups Commemorative cups that will be given out
to students during “Root Beer Kegger Day”
T-shirts Engineering San Antonio Week T-shirts to be 150 @ 5.00 $750.00
given out at the “Solve an Integral for a T-
shirt Day”
Root beer Root Beer Soda that will be given out to $500.00
students
Reservation Fees Banquet houskeeping fees $150.00
Setup Fees Audio/video setup fees $150.00
Banners Banners will be displayed through the UTSA $250.00
campus that promote engineering
Awards Awards will be given out at the Engineering $200.00
Ball to individuals and societies
Food Hot dogs, hamburgers, tofu burgers for the $250.00
picnic at the concert.
Misc. Cups, condiments, plates, soap, towels, $200.00
cleansers, and utensils
Total $6,445.00
Sponsors and contributors are encouraged to attend any or all events and will be recognized at the
opening and closing of events.
7|Page

8. Current Sponsors
Due to the success of the COESC 1st annual Engineering Week last Spring 2009 and Monster Mash
Pumpkin Smash this November 2009, we were able to get many valuable sponsors and donations. The
following is a list of sponsors:
• Union Pacific Railroad Co.
• The UTSA College of Engineering
• Texas Society of Professional Engineers
• UTSA Student Government Association
• Chili’s Grill and Bar (located at De Zavala and I-10)
• Joe’s Crab Shack (located at De Zavala and I-10)
• Frost Bank (UTSA branch and San Antonio’s Corporate Branch)
• NERD Beverage Corporation
8|Page

9. Specific Request
At this time we are seeking sponsorship to help defray the costs of executing the “Engineering San
Antonio Week”.
9|Page