Cin configuration training Document

Contents
1.1.1 Activate CIN - Business Transaction Event....................................................................4
1.1.2 Check for Publish & Subscribe BTE (SAP Enhancement) .............................................4
1.1.3 Check for Process BTE - Alternative Function Module...................................................5
1.1.4 Check for Deactivation the Partner India........................................................................5
1.1.5 Check for Deletion of Assignment of Products of Partner India......................................6
1.1.6 Check for Deletion of Assignment of P & S Interface for Partner India...........................6
1.1.7 Check for Deletion of Assignment of Process Interface of Partner India.........................7
1.1.8 Check for Deletion of Assignment of Products of Partner India......................................7
1.1.9 Check for Deletion of the Assignment of Partner India...................................................8
1.2 Configuration of Taxation .....................................................................................................8
1.2.1 Tax on sales/Purchase – Define Tax procedure ............................................................8
1.2.2 Assign Tax procedure to Country .................................................................................10
1.2.3 Maintaining Company Code Settings for Taxes............................................................10
1.2.4 Creating Tax Code........................................................................................................11
1.3 Logistics Invoice Verification Settings..................................................................................13
1.3.1 Maintaining Default Values for Tax Codes....................................................................13
1.4 Tax on Goods Movement - India.........................................................................................14
1.4.1 Basic Settings...............................................................................................................14
1.4.2 Determination of Excise Duty........................................................................................22
1.4.3 Transactions: Incoming Excise Invoices.......................................................................35
1.4.4 Transactions out going Excise Invoices.......................................................................52
1.4.5 Exports ........................................................................................................................53
1.4.6 Deemed Exports ..........................................................................................................54
1.4.7 Business Transactions: Tools.......................................................................................57
1.5 Extended Withholding Tax – Basic Settings........................................................................60
1.5.1 Checking Withholding Tax Countries............................................................................60
1.5.2 Defining Official Withholding Tax Codes.......................................................................61
1.5.3 Defining Reasons for Exemption...................................................................................62
1.6 Defining Branch Office.........................................................................................................62
1.7 Defining Section Code.........................................................................................................63
1.8 Maintaining Factory Calendar to Section Code...................................................................64
1.9 Extended Withholding Tax - Calculation..............................................................................65
1.9.1 Defining Withholding Tax Type for Invoice Posting.......................................................65
1.9.2 Defining Withholding Tax Types for Payment Posting..................................................71
1.9.3 Defining Withholding Tax Type for Ecess at invoice posting.........................................73
1.9.4 Defining Withholding Tax Type for Ecess at Payment posting......................................74
1.9.5 Defining Rounding Rule for Withholding Tax Types......................................................75
1.9.6 Defining Withholding Tax Codes...................................................................................76
1.9.7 Defining Withholding Tax Codes (ECESS)...................................................................77
1.9.8 Portraying Dependencies Between Withholding Tax Types.........................................79
1.9.9 Checking Recipient Types............................................................................................80
1.9.10 Maintaining Tax Due Dates.........................................................................................82
1.9.11 Maintaining Surcharge Rates......................................................................................82
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1.9.12 Assigning Types of Companies to Withholding Tax Codes.........................................83
1.10 Extended Withholding Tax – Company Code Assignment................................................84
1.10.1 Assigning Withholding Tax Type to Company Code...................................................84
1.10.2 Activating Extended Withholding Tax Code................................................................85
1.10.3 Defining Accounts to post the Withholding Tax...........................................................86
1.11 Maintaining Number Group for Internal Challan Numbers ................................................87
1.12 Assignment of Number Ranges.........................................................................................88
1.12.1 Assigning Number Ranges to Number Groups...........................................................88
1.12.2 Maintaining Number Ranges.......................................................................................88
1.12.3 Maintaining Number Groups and SAP Script Forms...................................................89
1.12.4 Assigning Number Ranges to Number Groups...........................................................90
1.12.5 Maintaining Number Ranges.......................................................................................91
1.13 E-Filing, India Localisation Annual Legal Report...............................................................92
1.13.1 Reason Code Mapping...............................................................................................92
1.14 Business Place tables .....................................................................................................93
1.14.1 Definition ....................................................................................................................93
1.14.2 Activate Business place .............................................................................................93
1.14.3 Assign Business place to plant .................................................................................93
1.14.4 G/L assignment to Tax code & Business place ..........................................................93
1.15 Master Data.......................................................................................................................94
1.15.1 Definition Chapter ID...................................................................................................94
1.15.2 Materials Chapter Id Combination ..............................................................................94
1.15.3 Cenvat Determination ................................................................................................95
1.15.4 Vendor CIN Details ....................................................................................................95
1.15.5 Customer CIN Details ................................................................................................96
1.15.6 Excise Indicator for Plant ..........................................................................................97
1.16 Opening balances Upload for Registers............................................................................97
1.16.1 RG23 A Part I, RG23 C Part I & RG1.........................................................................97
1.16.2 Balances Updation in RG23 A Part II & PLA.............................................................100
1.16.3 Balances Updation in RG23 C Part II .......................................................................102
1.16.4 RG23C On Hold........................................................................................................104
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1.1.1 Activate CIN - Business Transaction Event
Use
The purpose of this activity is to check CIN - IN: India functions.
Procedure
1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting ® Financial Accounting Global Settings
®Tax on Sales / Purchases ® Basic Settings ® India -®
Activate Business Transaction Events
2. On the SAP Business Framework: Business Transaction Events screen select the menu path
Settings ® Identification ® SAP Applications.
3. On the Change View “BTE Application Indicator”: Overview screen check the following entry.
Application Active Text
CIN Active IN: India functions
4. If entry is not available select the New Entries push button and maintain the above mentioned
details.
5. To save the entries use save icon.
1.1.2 Check for Publish & Subscribe BTE (SAP Enhancement)
Use
The purpose of this activity is to check the assignment of SAP defined function modules for the
events and applications.
Procedure
Settings ® P/S Function Modules ® …of an SAP Appl.
3. On the Change View “Publish & Subscribe BTE: SAP Enhancement”: Overview screen check
the following entries:
Event
Country
ISO Code Application Function Module
00001030 IN CIN J_1IEWT_CHALLAN_UPDATE
00001050 IN CIN J_1I_CIN_BTE_00001050
00001110 IN CIN J_1ITDS_SAVE_CHANGES
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00001310 IN CIN J_1IKUNNR_INTERFACE_00001310
00001320 IN CIN J_1IKUNNR_SAVE_00001320
00001330 IN CIN J_1IKUNNR_KEYTEXT_00001330
00001410 IN CIN J_1IVENDOR_INTERFACE_00001410
00001420 IN CIN J_1IVENDOR_SAVE_00001420
00001430 IN CIN J_1IVENDOR_KEYTEXT_00001430
4. If entries are not available select the New Entries push button and maintain the above
mentioned details.
1.1.3 Check for Process BTE - Alternative Function Module
Use
The purpose of this activity is to check the assignment of alternative function module of SAP
defined for the events and applications.
Procedure
Settings ® Process Modules ® …of an SAP Appl.
3. On the Change View “Process BTE: Alternative Function Module from SAP”: Overview
screen check the following entries:
Event
Country
ISO Code Application Function Module
00001120 IN CIN J_1IEWT_DUEDATE
4. If entries are not available select the New Entries push button and maintain the above
mentioned details.
1.1.4 Check for Deactivation the Partner India
Use
The purpose of this activity is to check the assignment of partner India is deactivated or not. The
assignment of Partner INDIA is not required SAP R/3 4.70 Enterprise.
Procedure
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Settings ® Identification ® Partners
3. On the Change View “Complementary Software Partner”: Overview screen check the Partner
India.
4. If the Partner India entry has been deleted. If entry exists, uncheck the active check box.
5. To save the entries use save icon, if you modify the entries.
1.1.5 Check for Deletion of Assignment of Products of Partner
India
Use
The purpose of this activity is to check the assignment of products of partner India is deleted or
not. The assignment of Products of Partner INDIA is not required SAP R/3 4.70 Enterprise.
Procedure
Settings ® Products ® of a Partners ® Activate
3. On the Change View “Business Framework: Partner’s Active Products”: Overview screen
check the Products of Partner India.
4. If the following Products of partner India entries has been deleted. If entry exists, delete the
same.
Product Partner
CIN INDIA
EWT INDIA
TS INDIA
1.1.6 Check for Deletion of Assignment of P & S Interface for
Partner India
Use
The purpose of this activity is to check the assignment of Publish and subscribe the interface for
Partner India is deleted or not.
Procedure
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Settings ® P/S function modules ® of a Partners
3. On the Change View “Publish & Subscribe BTE: Customer Enhancements”: Overview screen
check the Products of Partner India.
4. Delete the entries in this table which have “India” as the partner identification column.
1.1.7 Check for Deletion of Assignment of Process Interface
of Partner India
Use
The purpose of this activity is to check the assignment of process interface of partner India is
deleted or not. The assignment of Process Interface of Partner INDIA is not required SAP R/3
4.70 Enterprise.
Procedure
Settings ® Process Module ® of a Partner
3. On the Change View “Process BTE: Partner Enhancements:” Overview screen check the
Products of Partner India.
4. Delete the entries in this table which have “India” as the partner identification column.
1.1.8 Check for Deletion of Assignment of Products of Partner
India
Use
The purpose of this activity is to check the assignment of products of partner India was deleted or
not. The assignment of Process Interface of Partner INDIA is not required SAP R/3 4.70
Enterprise.
Procedure
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Settings ® Products ® of a Partners ® Edit
3. On the Change View “Complementary Software Partner Products”: Overview screen check
the Products of Partner India.
4. The following Products of partner India entries have been deleted. If entry exists, delete the
same.
Product Partner
CIN INDIA
EWT INDIA
TS INDIA
1.1.9 Check for Deletion of the Assignment of Partner India
Use
The purpose of this activity is to check the assignment of partner India was deleted or not. The
assignment of Partner INDIA is not required in SAP R/3 4.70 Enterprise.
Procedure
Settings ® Identification ® Partners
3. On the Change View “Complementary Software Partner”: Overview screen check the Partner
India.
4. Delete the partner “India” if the entry exists.
1.2 Configuration of Taxation
1.2.1 Tax on sales/Purchase – Define Tax procedure
Use
In this IMG setting you are going to maintain Company Code Z001 for purchase taxes.
Procedure
1. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Financial Accounting New  Global settings New  Tax on
Sales/Purchases  Basic Settings  Check Calculation
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Procedure  Define Procedures
Here need to keep all tax condition types in a sequential order (procedure) to calculate the tax
TAXINN – Condition bases Tax Procedure
TAXINJ – Formula based Tax Procedure
Till R/3 4.7 version SAP provided Formula based Tax procedure (TAXINJ). Generally above the
4.7 version (Ecc5.0&6.0) we will use Condition based Tax procedure (TAXINN). Tax will be
calculated depend upon condition records maintained in FV11.
There is no need to change existing tax procedure it will fulfill almost India tax requirement.
Standard Tax Condition types for purchasing and finance entries
JAIP IN AED inventory %
JAIQ IN AED inventory Qty
JAOP IN: AED setoff %
JAOQ IN: BED setoff Qty
JAX1 IN: A/P AED setoff
JAX2 IN: A/P AED inventor
JEC1 Inp Ecess Cr %
JEC2 Inp Ecess w/o Cr %
JEC3 Inp SrvTxEces Cr
JEC4 Inp SrvTx w/o Cr
JEX1 Inp Ecess Cr Tot
JEX2 Inp Ecess w/o Cr Tot
JHX1 Inp SEcess Cr Tot
JHX2 Inp SEcess w/o Cr To
JIPC IN C Sales tax inv.
JIPL Inp VAT w/o Cr Non-C
JIPS IN Sales tax setoff
JMIP Inp BED w/o Cr %
JMIQ IN: BED inventory Qt
JMOP IN: BED %
JMOQ IN: BED setoff Qty
JMX1 in: BED set off
JMX2 In: BED inv sey off
JSE1 Inp SrvTxSEces Cr
JSE2 Inp SrvTx w/o Cr
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JSEI Inp SEcess w/o Cr %
JSEP Inp SEcess Cr %
JSER Inp SrvTx (Not used)
JSIP IN AED inventory Qty
JSIQ IN AED inventory Qty
JSOP IN: SED setoff %
JSOQ IN: SED setoff Qty
JSV2 Inp SrvTx w/o Cr
JSVD Inp SrvTx Cr
JSX1 IN: A/P AED setoff
JSX2 IN: A/P SED inventor
JVCD Inp VAT w/o Cr Non-C
JVCN Inp VAT w/o Cr Non-C
JVCS Inp CST under VAT
JVRD Inp VAT Cr Non-CG
JVRN Inp VAT w/o Cr Non-C
1.2.2 Assign Tax procedure to Country
Use
In this IMG setting you are going to Assign Tax procedure to Company Code Z001
Procedure
IMG Menu Financial Accounting New  Global settings New  Tax on
Sales/Purchases  Basic Settings  Assign Country to
Calculation Procedure
Country Description Tax Procedure
IN India TAXINN
1.2.3 Maintaining Company Code Settings for Taxes
Use
In this IMG setting you are going to maintain Company Code Z001 for taxes.
Procedure
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IMG Menu Logistics General  Tax on Goods Movement  India 
Basic Settings  Maintain Company Code Settings
4. On the screen Company Code Settings: click on New Entries icon and maintain the following
entries:
Field name Description R/O/C User action and
values
Note
Company Code Company code R Z001 Input value
CENVAT Doc. Type CENVAT
Document type
R SA Input value
Utl FI Doc Type Utilization
document type
R SA Input value
Debit Acc Override Debit account R Tick the check box Tick
Aut ad ind Automatic
adjustment
indicator
R Tick the check box Tick
Imm. Credit on capital
goods
Immediate credit
on capital goods
First month First month of
financial year
R April Select
Exc Sel Days Due days for
excise invoice
R 30 Input value
No. Exc Inv Sel No of excise
invoices selection
R 10 Input value
EI Sel. Proc. Excise invoice
selection process
R FIFO Select
Rounding duty on
procurement
Rounding duty on
procurement
Rounding duty on
removal
Rounding duty on
removal
Exch. rate type for
CVD
Exchange rate
type for CVD
R M Input
Exchange rate type for
exports
Exchange rate
type for exports
R M Input
CVD account CVD GL account R 14810000
5. Press Enter and save the entries by clicking save icon or by pressing Control + S on your key
board.
Result
Company code is maintained for taxation.
1.2.4 Creating Tax Code
Use
Page 11 of 105

In this IMG setting you are going to create Tax Code for purchasing activity.
Procedure
Transaction Code FTXP
IMG Menu Financial Accounting  Financial Accounting Global Settings
 Tax on Sales/Purchase  Calculation  Define Tax Codes
for Sales and Purchase
2. System will popup new screen with Country filed, please input IN on this filed.
3. On the screen Maintain Tax Code: Initial Screen maintain the following entries:
values
Note
Country key Country code R Already given IN Grayed out
Tax code Tax code to be
created
R V0 Input
Now System will give a popup screen,(properties) input the following values
Tax code Tax code V0 R Purchase Taxes Nil Input
Tax type Input Tax R V Input
You will get new screen Maintain Tax Code: Tax Rates, maintain the following entries:
IN: A/P BED deductib IN: A/P BED
deductibles
R 0 Input
IN:A/P CST IN:A/P CST R 0 Input
Save the tax code by clicking Save icon or by pressing Control + S on key board.
4. Press Enter and save the entries by clicking save icon or by pressing Control + S on your key
board.
5. The above process will be creating one tax code V0 with nil taxes.
6. If you want to create different tax codes with different tax structure please follow the steps 1
to 5 mentioned above.
7. Now create another two tax codes for further use in Materials Management module by
following steps 1 to 5 again with the following entries:
values
Note
created
R V1 Input
System will give a popup screen, (properties) input the following values
Tax code Tax code V1 R Excise Duty + CST
4%
Input
Tax type Input Tax R V Input
deductibles
R 16 Input
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values
Note
IN:A/P CST IN:A/P CST R 4 Input
8. Press Enter and save the entries by clicking Save icon or by pressing Control + S on your key
board.
9. The above process will be creating one tax code V1 with 16% Excise Duty and 4% CST
taxes.
10. If you want to create different tax codes with different tax structure please follow the steps 1
to 5 mentioned above.
11. Now create another two tax codes for further use in Materials Management module by
following steps 1 to 5 again with the following entries:
values
Note
created
R V2 Input
System will give a popup screen, (properties) input the following values
Tax code Tax code V2 R Excise Duty + LST
8% (Maharastra)
Input
ax type Input Tax R V Input
deductibles
R 16 Input
Save by clicking Save icon or press Control + S on your key board.
Extend this tax code V2
IN:A/P LST IN:A/P LST R 8 Input value
12. Press Enter and save the entries by clicking Save icon or by pressing Control + S on your key
board.
13. The above process will be creating one tax code V2 for Jurisdiction code IN01 with 16%
Excise Duty and 8% LST taxes for Maharastra state procurements.
If you want to create different tax codes with different tax structure please follow the steps
1.3 Logistics Invoice Verification Settings
1.3.1 Maintaining Default Values for Tax Codes
Use
In this step of IMG activity you are going to maintain default tax code for Company Codes.
Procedure
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1. Access the activity using one of the following navigation options:
IMG Menu Materials Management  Logistics Invoice Verification 
Incoming Invoices  Maintain Default Values for Tax Codes
2. On the screen Tax Defaults in Invoice Verification screen maintain the following entries:
3. Choose New Entries icon or choose F5.
Field name Description R/O/C User action and values Note
Company Code Company code R Z001 Input the value
Enter Choose Enter
Give Tax code as V0
4. Choose Save or Control + S to save the settings.
Result
Data was saved.
1.4 Tax on Goods Movement - India
1.4.1 Basic Settings
1.4.1.1 Maintaining Excise Registrations
Use
As per the legal requirement every plant, which is handling excisable goods has to be registered
with Central Excise Authorities in India. In this configuration step you are going to see how to
maintain Excise Registrations.
Procedure
IMG Menu Logistics General ® Tax on Goods Movements ® India ®
Basic Settings ® Maintain Excise Registrations
2. On the Excise Registrations: screen, make the following entries:
3. Choose New Entries icon for maintaining the new excise registrations.
Please note that Registration descriptions, numbers, address etc., are just indicative
only. You need to input you actual registration details. To give demo the following
dummy data is created which may not have any validity.
Field name Description User action and values Note
Excise Reg. Excise registration
id
01
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Reg. Description Title of registration
ID
Z001 MFG PLANT
EXCISE
REGISTRATION
ECC No. ECC Number Enter ECC No. for
example
ECC/1/1/2001
Excise Reg. No. Excise registration
number
Enter for example
REG-10001
Excise Range Excise Range Enter for example
BANGALORE RANGE
Excise Division Excise Division Enter for example
BANGALORE DIVISION
Commissionerate Commissionerate Enter for example
KARNATAKA
COMMISSIONARATE
Liable to AED Liability to
Additional Excise
Duty
Check the tick box If you are covered
under AED only
Liable to SED Liability to Special
Excise Duty
under SED only
Liable to Cess Liability to Cess Check the tick box If you are covered
under CESS only
Partial credit Partial credit Check the tick box
No of items in
Number of items in
2
Excise Invoice
Excise Invoice
Indicator NCCD Indicator for NCCD
applicability
Check this tick box
4. Choose Enter complete the entries
5. Save the entries by choosing Save icon or choose Ctrl + S.
6. To maintain the entries for Z002 Depot Plant follow the steps mentioned above:
7. On the Excise Registrations: screen, make the following entries:
8. Choose New Entries icon for maintaining the new excise registrations
Excise Reg. Excise registration
id
02
Reg. Description Title of registration
ID
Z002 DEPOT PLANT
EXCISE
REGISTRATION
ECC No. ECC Number Enter ECC No. for
example
ECC/1/2/2001
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Excise Reg. No. Excise registration
number
Enter for example
REG-20001
Excise Range Excise Range Enter for example
MUMBAI RANGE
Excise Division Excise Division Enter for example
MUMBAI DIVISION
Commissionerate Commissionerate Enter for example
MAHARASTRA
COMMISSIONARATE
Liable to AED Liability to
Additional Excise
Duty
under AED only
Liable to SED Liability to Special
Excise Duty
under SED only
Liable to Cess Liability to Cess Check the tick box If you are covered
under CESS only
Partial credit Partial credit Check the tick box
No of items in
Number of items in
2
Excise Invoice
Excise Invoice
Indicator NCCD Indicator for NCCD
applicability
Check this tick box
10. Save the entries by choosing Save icon or Ctrl + S.
1.4.1.2 Maintaining Company Code Settings for Taxes
Use
In this IMG setting you are going to maintain Company Code Z001 for purchase taxes.
Procedure
Basic Settings  Maintain Company Code Settings
7. On the screen Company Code Settings: choose New Entries icon and maintain the following
entries:
Field name Description User action and
values
Note
Company Code Company code Z001 Input value
CENVAT Doc. Type CENVAT
Document type
SA Input value
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values
Note
Utl FI Doc Type Utilization
document type
SA Input value
Debit Acc Override Debit account Tick the check box Tick
Aut ad ind Automatic
adjustment
indicator
Tick the check box Tick
Imm. Credit on capital
goods
Immediate credit
on capital goods
First month First month of
financial year
April Select
Exc Sel Days Due days for
excise invoice
30 Input value
No. Exc Inv Sel No of excise
invoices selection
10 Input value
EI Sel. Proc. Excise invoice
selection process
FIFO Select
Rounding duty on
procurement
Rounding duty on
procurement
Rounding duty on
removal
Rounding duty on
removal
Exch. rate type for
CVD
Exchange rate
type for CVD
M Input
Exchange rate type for
exports
Exchange rate
type for exports
M Input
CVD account CVD GL account 14810000
8. Choose Enter and save the entries by choosing Save icon or by choosing Ctrl + S on your
key board.
9. To add another company code, please repeat the above step again.
1.4.1.3 Maintaining Plant Settings for Excise Information
Use
As per the legal requirement every plant which is handling excisable goods has to be registered
with Central Excise Authorities in India. In this configuration step you are going to maintain
Excise Information for plants.
Procedure
IMG Menu Logistics General ® Tax on Goods Movements ® India ®
Basic Settings ® Maintain Plant Settings
Page 17 of 105

2. On the Plant Settings: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Entries for
Z001
Plant Plant code Z001
Depot Depot Leave it blank Do not check as Z001
is mfg plant.
Exc. Reg. Excise
Registration id
01
GRs per EI Goods Receipts
per each Excise
Invoice
Select Multiple Goods
Receipts, Single Credits
from drop down list
Entries for
Z002
Depot Depot Check the box Check as Z002 is a
Depot plant.
Exc. Reg. Excise
Registration id
02
GRs per EI Goods Receipts
per each Excise
Invoice
Select Multiple Goods
Receipts, Single Credits
from drop down list
4. Choose Enter to finish the entries.
5. Save the entries by choosing Save icon or by choosing Ctrl + S.
Result
Data was saved.
1.4.1.4 Maintaining Excise Groups
Use
As per the legal requirement in India each Excise Group has to have one set of books. In this
step you are going to configure the Excise Groups for both the plants.
Procedure
IMG Menu Logistics General  Tax on Goods Movements  India 
Basic Settings  Maintain Excise Groups
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2. On the Excise Groups: screen, make the following entries:
Entries for
Z001
Excise Group Excise Group 10
Description Description of
group
Z001 MFG PLANT
EXCISE GROUP
Excise Reg. Excise
Registration no.
01
No. of GR per EI Number of goods
receipts per excise
invoice
Multiple Goods Receipts,
Single Credits
Default Challan
Qty in GR
Default challan
quantity in goods
receipt
Tick this check box
Excise inv
during Billing
Excise Invoice
during billing
Do not tick Leave blank
Create and post
Inv single step
Crete and post
Invoice in a single
step
Tick the box
Consumption Consumption entry
in registers
Check this tick box
Depot indicator Depot indicator Do not check tick box
Folio number Folio numbers Do not check tick box
Depot Excise
Depot Excise
Do not check tick box
Invoice
Invoice
EI Capture Excise Invoice
capturing
Check tick box
Post EI in MIGO Post excise invoice
in MIGO
Check tick box
Duty different at
GR
Duty different at
GR
Check tick box
EI
create/RG23D
selection
Excise Invoice
creation for
RG23D register
Do not Check tick box
Update RG1 at
MIGO
Update RG1
register at MIGO
Check tick box
6. To maintain the Excise Group for Z002 depot plant, please repeat the steps mentioned
above.
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7. On the Excise Groups: screen, make the following entries:
Entries for
Z002
Excise Group Excise Group 20
group
Z002 DEPOT PLANT
EXCISE GROUP
Excise Reg. Excise
Registration no.
2
No. of GR per EI Number of goods
receipts per excise
invoice
Multiple Goods Receipts,
Single Credits
Default Challan
Qty in GR
Default challana
quantity in goods
receipt
Tick this check box
Excise inv
during Billing
Excise Invoice
during billing
Do not tick Leave blank
Create and post
Inv single step
Crete and post
Invoice in a single
step
Tick the box
Consumption Consumption entry
in registers
Check this tick box
Depot indicator Depot indicator Check tick box
Folio number Folio numbers Check tick box
Depot Excise
Depot Excise
Check tick box
Invoice
Invoice
EI Capture Excise Invoice
capturing
Check tick box
Post EI in MIGO Post excise invoice
in MIGO
Check tick box
Duty different at
GR
Duty different at
GR
Check tick box
EI
create/RG23D
selection
Excise Invoice
creation for
RG23D register
Check tick box
Update RG1 at
MIGO
Update RG1
register at MIGO
Check tick box
Result
Data was saved.
Page 20 of 105

1.4.1.5 Maintaining Series Groups
Use
In this IMG activity, you define the different excise series groups within your company. Series
groups allow you to maintain multiple number ranges for the outgoing excise documents.
Based on excise regulations and exemptions from the authorities you can maintain multiple
number series for outgoing documents. But each of these series has to be declared to the excise
authorities.
Procedure
Basic Settings  Maintain Series Groups
2. On the Excise Document Series: screen, make the following entries:
Series Grp Series group 11
Series Des Description of
series group
Z001 MFG PLANT
DOMESTIC SERIES GROUP
Exc. Reg. Excise
Registration
01
No utilization No utilization Do not check tick box
Imm. Util. Immediate
utilization
Other fields
leave blank
series group
SUBCONTRACT CHALLAN
SERIES GROUP Z001
Exc. Reg. Excise
Registration
01
utilization
Other fields
leave blank
series group
Z001 MFG PLANT EXPORT
SERIES GROUP
Exc. Reg. Excise
Registration
1
Page 21 of 105

utilization
Other fields
leave blank
series group
Z002 DEPOT PLANT SERIES
GROUP
Exc. Reg. Excise
Registration
2
utilization
Result
Data was saved.
1.4.2 Determination of Excise Duty
1.4.2.1 Maintaining Excise Defaults
Use
In this IMG activity, you define which tax procedure and pricing condition types are used in
calculating excise taxes using formula-based excise determination.
Procedure
Basic Settings  Determination of Excise Duty  Maintain
Excise Defaults
2. On the Tax Default Information: screen, make the following entries:
Tax proc. Tax procedure TAXINN
CVD Cond. CVD condition
type
JCV1
Exp tax cd Expected Tax
code
Page 22 of 105

Tax jur.cd Tax jurisdiction
code
A/P BED Cond A/P BED condition
type
A/P SED cond A/P SED Condition
type
A/P AED cond A/P AED condition
type
A/R BED cond A/R BED condition
type
A/R SED cond A/R SED condition
type
A/R AED cond A/R AED condition
type
A/R CESS cond A/R CESS
condition type
BED perc BED percentage
condition type
AED perc AED percentage
condition type
SED perc SED percentage
condition type
Cess per CESS percentage
condition type
NCCD AP NCCD Condition
type AP
NCCD AR NCCD Condition
type AR
JNED
NCCD Perc NCCD Percentage
ECS AP Education Cess
condition type AP
ECS AR Education Cess
condition type AR
ECS Perc Education Cess
condition type
percentage
ECS Cond. Education Cess
condition type AP
Imports
JECV
SEC AP AT1 Condition type
AP
Page 23 of 105

SEC AR AT1 Condition type
AR
Result
Data was saved.
1.4.2.2 Assignment of Tax Code to Company Codes
Use
The purpose of this activity is assigning the tax code for purchasing documents to the company
codes where it will be used. This activity is done if you use condition-based excise
determination. If there is no assignment error will come in excise transactions as no tax code
defined in company code.
Procedure
Basic Settings  Determination of Excise Duty  Condition-
Based Excise Determination  Assign Tax Code to Company
Codes
1. On the Change view “Tax Codes for Excise Duties Using Condition Techniques”: screen,
make the following entries.
2. Choose New Entries icon and input Z001 under Company Code and input V0 tax code
beside company codes or under Tax Code.
3. Assign all the condition types which are defined for your company code
4. Enter to continue and save the entries by choosing Save icon or Ctrl + S.
1.4.2.3 Classifying Condition Types
Use
In this IMG activity, you specify which condition types you use for which sort of tax. Note that this
only applies to condition types that you use with the new excise determination method.
Even thou you defined your own user defined pricing procedure, maintain entries for standard
pricing procedures example: JINFAC (factory sales pricing) & for Tax procedure (TAXINN).
Procedure
Basic Settings  Determination of Excise Duty  Condition-
Page 24 of 105

Based Excise Determination  Classify Condition Types
2. As a default SAP will offer the following settings, please do not change the original settings.
Procedure Condition Type Condition Name
JINDEP JCEP A/R Cess Percentage
JINDEP JCET A/R Cess total
JINDEP JEAP A/R AED Percentage
JINDEP JEAT A/R AED total
JINDEP JESP A/R SED Percentage
JINDEP JEST A/R SED total
JINDEP JEXP A/R BED Percentage
JINDEP JEXT A/R BED total
JINEXP JCEP A/R Cess Percentage
JINEXP JCET A/R Cess total
JINEXP JEAP A/R AED Percentage
JINEXP JEAT A/R AED total
JINEXP JESP A/R SED Percentage
JINEXP JEST A/R SED total
JINEXP JEXP A/R BED Percentage
JINEXP JEXT A/R BED total
JINFAC JCEP A/R Cess Percentage
JINFAC JCET A/R Cess total
JINFAC JEAP A/R AED Percentage
JINFAC JEAT A/R AED total
JINFAC JESP A/R SED Percentage
JINFAC JEST A/R SED total
JINFAC JEXP A/R BED Percentage
JINFAC JEXT A/R BED total
JINSTO JCEP A/R Cess Percentage
JINSTO JCET A/R Cess total
JINSTO JEAP A/R AED Percentage
JINSTO JEAT A/R AED total
JINSTO JESP A/R SED Percentage
JINSTO JEST A/R SED total
JINSTO JEXP A/R BED Percentage
JINSTO JEXT A/R BED total
TAXINN JAIP AED Inventory Percentage
TAXINN JAIQ AED Inventory Quantity Based
TAXINN JAOP AED Set Off condition Percentage
TAXINN JAOQ AED Set Off condition Quantity Based
TAXINN JAX1 AED Set Off condition Total
TAXINN JAX2 AED Inventory Total
TAXINN JEC1 ECS Set Off condition Percentage
TAXINN JEC2 ECS Inventory Percentage
TAXINN JEX1 ECS Set Off condition Total
TAXINN JEX2 ECS Inventory Total
Page 25 of 105

TAXINN JIPC A/P Central Sales tax
TAXINN JIPL A/P Local Sales tax
TAXINN JIPS A/P ST setoff
TAXINN JMIP BED Inventory Percentage
TAXINN JMIQ BED Inventory Quantity Based
TAXINN JMOP BED Set Off condition Percentage
TAXINN JMOQ BED Set Off condition Quantity based
TAXINN JMX1 BED Set Off condition Total
TAXINN JMX2 BED Inventory Total
TAXINN JNIP NCCD Inventory Percentage
TAXINN JNOP NCCD Set Off condition Percentage
TAXINN JNX1 NCCD Set Off condition Total
TAXINN JNX2 BED Inventory Total
TAXINN JSIP SED Inventory Percentage
TAXINN JSIQ SED Inventory Quantity Based
TAXINN JSOP SED Set Off ConditionPercentage
TAXINN JSX1 SED Set Off Condition Total
TAXINN JSX2 SED Inventory Total
3. Apart from above default settings you need to take the following setting by choosing New
Entries icon. After completing entries choose Save to save entries.
Procedure Condition Type Condition Name
TAXINN JAIP AED Inventory Percentage
TAXINN JAIQ AED Inventory Quantity Based
TAXINN JAOP AED Set Off condition Percentage
TAXINN JAOQ AED Set Off condition Quantity Based
TAXINN JAX1 AED Set Off condition Total
TAXINN JAX2 AED Inventory Total
TAXINN JEC1 ECS Set Off condition Percentage
TAXINN JEC2 ECS Inventory Percentage
TAXINN JEX1 ECS Set Off condition Total
TAXINN JEX2 ECS Inventory Total
TAXINN JIPC A/P Central Sales tax
TAXINN JIPL A/P Local Sales tax
TAXINN JIPS A/P ST setoff
TAXINN JMIP BED Inventory Percentage
TAXINN JMIQ BED Inventory Quantity Based
TAXINN JMOP BED Set Off condition Percentage
TAXINN JMOQ BED Set Off condition Quantity based
TAXINN JMX1 BED Set Off condition Total
TAXINN JMX2 BED Inventory Total
TAXINN JNIP NCCD Inventory Percentage
TAXINN JNOP NCCD Set Off condition Percentage
TAXINN JNX1 NCCD Set Off condition Total
TAXINN JNX2 BED Inventory Total
TAXINN JSIP SED Inventory Percentage
TAXINN JSIQ SED Inventory Quantity Based
TAXINN JSOP SED Set Off ConditionPercentage
TAXINN JSX1 SED Set Off Condition Total
TAXINN JSX2 SED Inventory Total
Page 26 of 105

1.4.2.4 Maintaining Excise Accounts per Excise
Transactions
Use
In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be
posted to for the various transaction types. Enter all the accounts that are affected by each
transaction type.
If you use sub transaction types, Enter the accounts for each sub transaction type as well.
Procedure
Account Determination  Specify Excise Accounts per Excise
Transaction
3. On the Transaction Code Vs Accounts: screen, make the following entries:
4. Choose New Entries icon for maintaining the new entries. As a default some entries already
maintained. Do not disturb them; maintain entries as per the following table.
Excise TT Sub
Transaction
D C
Indicator
Account name
Excise
Transaction
Type
Sub
Transaction
Debit /
Credit
Indicator
Account name
57CM Credit CENVAT clearing account
57CM Debit RG 23 BED account
57CM Debit RG 23 ECS Account
57CM Debit RG 23 NCCD account
57FC Credit PLA BED account
57FC Credit PLA ECS Account
57FC Credit PLA NCCD account
57FC Credit RG 23 BED account
57FC Credit RG 23 ECS Account
57FC Credit RG 23 NCCD account
57FC Debit CENVAT clearing account
57NR Credit CENVAT clearing account
57NR Credit PLA BED account
57NR Credit PLA ECS Account
57NR Credit PLA NCCD account
57NR Credit RG 23 BED account
57NR Credit RG 23 ECS Account
57NR Credit RG 23 NCCD account
57NR Debit CENVAT reversal account
ARE1 Credit CENVAT clearing account
ARE1 Credit PLA BED account
ARE1 Credit PLA ECS Account
ARE1 Credit PLA NCCD account
Page 27 of 105

ARE1 Credit RG 23 BED account
ARE1 Credit RG 23 ECS Account
ARE1 Credit RG 23 NCCD account
ARE1 Debit CENVAT reversal account
ARE3 Credit CENVAT clearing account
ARE3 Credit PLA BED account
ARE3 Credit PLA ECS Account
ARE3 Credit PLA NCCD account
ARE3 Credit RG 23 BED account
ARE3 Credit RG 23 ECS Account
ARE3 Credit RG 23 NCCD account
ARE3 Debit CENVAT reversal account
CAPE Credit CENVAT on hold account
CAPE Debit CENVAT on hold account
CAPE Debit RG 23 AED account
CAPE Debit RG 23 BED account
CAPE Debit RG 23 ECS Account
CAPE Debit RG 23 NCCD account
CAPE Debit RG 23 SED account
CEIV Credit CENVAT suspense account
CEIV Debit PLA AED account
CEIV Debit PLA BED account
CEIV Debit PLA ECS Account
CEIV Debit PLA NCCD account
CEIV Debit PLA SED account
CEIV Debit RG 23 AED account
CEIV Debit RG 23 BED account
CEIV Debit RG 23 ECS Account
CEIV Debit RG 23 NCCD account
CEIV Debit RG 23 SED account
DIEX Credit CENVAT clearing account
DIEX Debit RG 23 AED account
DIEX Debit RG 23 BED account
DIEX Debit RG 23 ECS Account
DIEX Debit RG 23 NCCD account
DIEX Debit RG 23 SED account
DLFC Credit PLA AED account
DLFC Credit PLA BED account
DLFC Credit PLA cess account
DLFC Credit PLA ECS Account
DLFC Credit PLA NCCD account
DLFC Credit PLA SED account
DLFC Credit RG 23 AED account
DLFC Credit RG 23 BED account
DLFC Credit RG 23 ECS Account
DLFC Credit RG 23 NCCD account
DLFC Credit RG 23 SED account
DLFC Debit CENVAT suspense account
EWPO Credit CENVAT clearing account
EWPO Debit RG 23 AED account
EWPO Debit RG 23 BED account
EWPO Debit RG 23 ECS Account
Page 28 of 105

EWPO Debit RG 23 NCCD account
EWPO Debit RG 23 SED account
GRPO Credit CENVAT clearing account
GRPO Debit CENVAT on hold account
GRPO Debit RG 23 AED account
GRPO Debit RG 23 BED account
GRPO Debit RG 23 ECS Account
GRPO Debit RG 23 NCCD account
GRPO Debit RG 23 SED account
MRDY Credit PLA AED account
MRDY Credit PLA BED account
MRDY Credit PLA cess account
MRDY Credit PLA ECS Account
MRDY Credit PLA NCCD account
MRDY Credit PLA SED account
MRDY Credit RG 23 AED account
MRDY Credit RG 23 BED account
MRDY Credit RG 23 ECS Account
MRDY Credit RG 23 NCCD account
MRDY Credit RG 23 SED account
MRDY Debit CENVAT clearing account
MRRD Credit PLA AED account
MRRD Credit PLA BED account
MRRD Credit PLA cess account
MRRD Credit PLA ECS Account
MRRD Credit PLA NCCD account
MRRD Credit PLA SED account
MRRD Credit RG 23 AED account
MRRD Credit RG 23 BED account
MRRD Credit RG 23 ECS Account
MRRD Credit RG 23 NCCD account
MRRD Credit RG 23 SED account
MRRD Debit CENVAT clearing account
MRWO Credit PLA AED account
MRWO Credit PLA BED account
MRWO Credit PLA cess account
MRWO Credit PLA ECS Account
MRWO Credit PLA NCCD account
MRWO Credit PLA SED account
MRWO Credit RG 23 AED account
MRWO Credit RG 23 BED account
MRWO Credit RG 23 ECS Account
MRWO Credit RG 23 NCCD account
MRWO Credit RG 23 SED account
MRWO Debit CENVAT clearing account
OTHR Credit PLA AED account
OTHR Credit PLA BED account
OTHR Credit PLA cess account
OTHR Credit PLA ECS Account
OTHR Credit PLA NCCD account
OTHR Credit PLA SED account
OTHR Credit RG 23 AED account
Page 29 of 105

OTHR Credit RG 23 BED account
OTHR Credit RG 23 ECS Account
OTHR Credit RG 23 NCCD account
OTHR Credit RG 23 SED account
OTHR Debit CENVAT suspense account
TR6C Credit PLA on hold account
TR6C Debit PLA AED account
TR6C Debit PLA BED account
TR6C Debit PLA cess account
TR6C Debit PLA ECS Account
TR6C Debit PLA NCCD account
TR6C Debit PLA SED account
UTLZ Credit PLA AED account
UTLZ Credit PLA BED account
UTLZ Credit PLA cess account
UTLZ Credit PLA ECS Account
UTLZ Credit PLA NCCD account
UTLZ Credit PLA SED account
UTLZ Credit RG 23 AED account
UTLZ Credit RG 23 BED account
UTLZ Credit RG 23 ECS Account
UTLZ Credit RG 23 NCCD account
UTLZ Credit RG 23 SED account
UTLZ Debit CENVAT clearing account
Out off above table the following SAP Standard settings are already maintained in system.
Please do not disturb any standard settings.
ETT Sub TrnTyp DC ind Acct name
Excise
Sub
Debit /
Transaction
Transaction
Credit
Type
Indicator
Account name
57CM Credit CENVAT Clearing account
57CM Debit RG 23 BED Account
57FC Credit PLA BED Account
57FC Credit RG 23 BED Account
57FC Debit CENVAT Clearing account
57FC Credit PLA BED Account
57FC Credit RG 23 BED Account
57FC Debit CENVAT Clearing account
57NR Credit CENVAT Clearing account
57NR Credit PLA BED Account
57NR Credit RG 23 BED Account
57NR Debit CENVAT Reversal Account
57NR Credit CENVAT Clearing account
57NR Credit PLA BED Account
57NR Credit RG 23 BED Account
57NR Debit CENVAT Reversal Account
ARE1 Credit CENVAT Clearing account
ARE1 Credit PLA BED Account
Page 30 of 105

ARE1 Credit RG 23 BED Account
ARE1 Debit CENVAT Reversal Account
ARE3 Credit CENVAT Clearing account
ARE3 Credit PLA BED Account
ARE3 Credit RG 23 BED Account
ARE3 Debit CENVAT Reversal Account
CAPE Credit CENVAT on hold Account
CAPE Debit CENVAT on hold Account
CAPE Debit RG 23 AED Account
CAPE Debit RG 23 BED Account
CAPE Debit RG 23 SED Account
CEIV Credit CENVAT Suspense Account
CEIV Debit PLA AED Account
CEIV Debit PLA BED Account
CEIV Debit PLA SED Account
CEIV Debit RG 23 AED Account
CEIV Debit RG 23 BED Account
CEIV Debit RG 23 SED Account
DIEX Credit CENVAT Clearing account
DIEX Debit RG 23 AED Account
DIEX Debit RG 23 BED Account
DIEX Debit RG 23 SED Account
DLFC Credit PLA AED Account
DLFC Credit PLA BED Account
DLFC Credit PLA Cess Account
DLFC Credit PLA SED Account
DLFC Credit RG 23 AED Account
DLFC Credit RG 23 BED Account
DLFC Credit RG 23 SED Account
DLFC Debit CENVAT Suspense Account
EWPO Credit CENVAT Clearing account
EWPO Debit RG 23 AED Account
EWPO Debit RG 23 BED Account
EWPO Debit RG 23 SED Account
GRPO Credit CENVAT Clearing account
GRPO Debit CENVAT on hold Account
GRPO Debit RG 23 AED Account
GRPO Debit RG 23 BED Account
GRPO Debit RG 23 SED Account
MRDY Credit PLA AED Account
MRDY Credit PLA BED Account
MRDY Credit PLA Cess Account
MRDY Credit PLA SED Account
MRDY Credit RG 23 AED Account
MRDY Credit RG 23 BED Account
MRDY Credit RG 23 SED Account
MRDY Debit CENVAT Clearing account
MRRD Credit PLA AED Account
MRRD Credit PLA BED Account
MRRD Credit PLA Cess Account
MRRD Credit PLA SED Account
MRRD Credit RG 23 AED Account
Page 31 of 105

MRRD Credit RG 23 BED Account
MRRD Credit RG 23 SED Account
MRRD Debit CENVAT Clearing account
MRWO Credit PLA AED Account
MRWO Credit PLA BED Account
MRWO Credit PLA Cess Account
MRWO Credit PLA SED Account
MRWO Credit RG 23 AED Account
MRWO Credit RG 23 BED Account
MRWO Credit RG 23 SED Account
MRWO Debit CENVAT Clearing account
OTHR Credit PLA AED Account
OTHR Credit PLA BED Account
OTHR Credit PLA Cess Account
OTHR Credit PLA SED Account
OTHR Credit RG 23 AED Account
OTHR Credit RG 23 BED Account
OTHR Credit RG 23 SED Account
OTHR Debit CENVAT Suspense Account
TR6C Credit PLA on hold Account
TR6C Debit PLA AED Account
TR6C Debit PLA BED Account
TR6C Debit PLA Cess Account
TR6C Debit PLA SED Account
UTLZ Credit PLA AED Account
UTLZ Credit PLA BED Account
UTLZ Credit PLA Cess Account
UTLZ Credit PLA SED Account
UTLZ Credit RG 23 AED Account
UTLZ Credit RG 23 BED Account
UTLZ Credit RG 23 SED Account
UTLZ Debit CENVAT Clearing account
Result
Data was saved.
1.4.2.5 Assigning G/L Accounts to Excise Transaction
Types
Use
In this IMG activity, you assign the excise and CENVAT accounts to G/L accounts to Excise
Transaction Types.
Procedure
Account Determination  Specify G/L Accounts per Excise
Page 32 of 105

Transaction
2. On the Excise Account Assignment Table: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries as per the following table.
S.No Excise
Gp
ETT CoCd Sub TrnTyp ChAc RG23A
BED
RG23A
AED
RG23A
SED
S.No Excise
Group
Excise
Transaction
type
Company
Code
Sub
Transactio
n Type
Chart of
Account
RG23A
BED
RG23A
AED
RG23A
SED
1 10 57FC Z001 Z001 24820000 24840000 24840000
2 10 57NR Z001 Z001 24820000 24840000 24840000
3 10 ARE1 Z001 Z001 24820000 24840000 24840000
4 10 ARE3 Z001 Z001 24820000 24840000 24840000
5 10 CAPE Z001 Z001 24820000 24840000 24840000
6 10 CEIV Z001 Z001 24820000 24840000 24840000
7 10 DIEX Z001 Z001 24820000 24840000 24840000
9 10 DLFC Z001 Z001 13113910 13113910 13113910
10 10 EWPO Z001 Z001 24820000 24840000 24840000
12 10 GRPO Z001 Z001 24820000 24840000 24840000
14 10 MRDY Z001 Z001 24820000 24840000 24840000
15 10 MRRD Z001 Z001 24820000 24840000 24840000
16 10 MRWO Z001 Z001 24820000 24840000 24840000
17 10 OTHR Z001 Z001 40011000 40011000 40011000
19 10 TR6C Z001 Z001 24820000 24840000 24840000
20 10 UTLZ Z001 Z001 40011000 40011000 40011000
S.No RG23C
BED
RG23C AED RG23C
SED
Offset Mod.Clear PLA BED PLA AED PLA SED
1
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
3
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
4
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
5
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
6
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
7
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
8
2485000
0 24860000 24870000 24920000 24930000 24880000 24890000 24900000
9
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
10
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
11
2485000
0 24860000 24870000 24920000 54000000 24880000 24890000 24900000
12
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
13
2485000
0 24860000 24870000 24920000 13113910 24880000 24890000 24900000
14
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
15 2485000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
Page 33 of 105

0
16
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
17
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
18
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
19
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
20
2485000
0 24860000 24870000 24920000 13113920 24880000 24890000 24900000
S.No PLA
CESS
CENVAT OH CENVAT
sse
PLA On Hld Reversal G/L
RG23A
NCCD
G/L
RG23C
NCCD
1
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
2
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
3
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
4
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
5
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
6
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
7
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
8
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
9
2491000
0 24930000 54000000 24920000 13113930 13113910 13113910
10
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
11
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
12
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
13
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
14
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
15
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
16
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
17
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
18
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
19
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
20
2491000
0 24930000 13113910 24920000 13113930 24840100 24870100
S.No G/L PLA
NCCD
G/L RG23A
ECess
G/L
RG23C
ECess
G/L PLA
ECess
1
2488010
0 24840200 24870200 24880200
2
2488010
0 24840200 24870200 24880200
3
2488010
0 24840200 24870200 24880200
Page 34 of 105

4
2488010
0 24840200 24870200 24880200
5
2488010
0 24840200 24870200 24880200
6
2488010
0 24840200 24870200 24880200
7
2488010
0 24840200 24870200 24880200
8
2488010
0 24840200 24870200 24880200
9
1311391
0 13113910 13113910 13113910
10
2488010
0 24840200 24870200 24880200
11
2488010
0 24840200 24870200 24880200
12
2488010
0 24840200 24870200 24880200
13
2488010
0 24840200 24870200 24880200
14
2488010
0 24840200 24870200 24880200
15
2488010
0 24840200 24870200 24880200
16
2488010
0 24840200 24870200 24880200
17
2488010
0 24840200 24870200 24880200
18
2488010
0 24840200 24870200 24880200
19
2488010
0 24840200 24870200 24880200
20
2488010
0 24840200 24870200 24880200
Result
Data was saved.
1.4.3 Transactions: Incoming Excise Invoices
1.4.3.1 Selecting Fields
Use
In this IMG activity, you specify which fields you want in the Incoming Excise Invoices transaction.
This setting comes as a default in Standard SAP.
Procedure
Business Transactions  Incoming Excise invoice  Select
Fields
Page 35 of 105

2. The following entries comes as part of Standard SAP system:
Modifiable field Field Name Input Req. Disp Hide HiLi
Delete OK_NOT_OK X
Additional data J_1IEXITEM-ADDLDATA4 X
Additional data J_1IEXHEAD-ADDLDATA4 X
Additional value J_1IEXITEM-ADDLVAL2 X
Additional value J_1IEXITEM-ADDLVAL1 X
Additional value J_1IEXHEAD-ADDLVAL X
Business Area J_1IEXHEAD-GSBER X
ECC No. J_1IEXHEAD-EXCCD X
Excise Division J_1IEXHEAD-EXCDI X
Excise Range J_1IEXHEAD-EXCRG X
Material Description J_1IEXITEM-MAKTX X
Material Type J_1IEXITEM-CAPIND X
Preprinted serial no. J_1IEXHEAD-PREPRN X
Rejection code J_1IEXHEAD-REJ_CODE X
Ship-from vendor J_1IEXHEAD-SHIPFROM X
1.4.3.2 Defining Processing Modes per Transaction
Use
In this IMG activity, you specify which processing modes are used in the various Incoming Excise
Invoice transactions. This setting comes as a default in Standard SAP.
Procedure
Business Transactions  Incoming Excise invoice  Define
processing modes per Transaction
Transaction
Code Processing Mode Active
J1IA101 Capture Excise Invoice
J1IA101 Change X
J1IA101 Display X
J1IA101 Post
J1IA101 Cancel X
J1IA101 Update X
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J1IA101 Reverse X
J1IA101 Create ARE-1 X
J1IA101 Create ARE-3
J1IA102 Change X
J1IA102 Display X
J1IA102 Post
J1IA102 Cancel X
J1IA102 Update
J1IA102 Reverse
J1IA103 Change
J1IA103 Display X
J1IA103 Post
J1IA103 Cancel
J1IA103 Update X
J1IA103 Reverse
J1IA104 Change
J1IA104 Display X
J1IA104 Post
J1IA104 Cancel
J1IA104 Update
J1IA104 Reverse X
J1IA301 Change X
J1IA301 Display X
J1IA301 Post
J1IA301 Cancel X
J1IA301 Update X
J1IA301 Reverse X
J1IA302 Change X
J1IA302 Display X
J1IA302 Post
J1IA302 Cancel X
J1IA302 Update
J1IA302 Reverse
J1IA303 Change
J1IA303 Display X
J1IA303 Post
Page 37 of 105

J1IA303 Cancel
J1IA303 Update X
J1IA303 Reverse
J1IA304 Change
J1IA304 Display X
J1IA304 Post
J1IA304 Cancel
J1IA304 Update
J1IA304 Reverse X
J1IEX Capture Excise Invoice X
J1IEX Change X
J1IEX Display X
J1IEX Post X
J1IEX Cancel X
J1IEX Update
J1IEX Reverse
J1IEX Create ARE-1
J1IEX Create ARE-3
J1IEX_C Capture Excise Invoice X
J1IEX_C Change
J1IEX_C Display X
J1IEX_C Post
J1IEX_C Cancel
J1IEX_C Update
J1IEX_C Reverse
J1IEX_C Create ARE-1
J1IEX_C Create ARE-3
J1IEX_P Capture Excise Invoice
J1IEX_P Change X
J1IEX_P Display X
J1IEX_P Post X
J1IEX_P Cancel X
J1IEX_P Update
J1IEX_P Reverse
J1IEX_P Create ARE-1
J1IEX_P Create ARE-3
1.4.3.3 Defining Reference Documents per Transaction
Use
In this IMG activity, you specify for each combination of transaction and processing mode which
reference documents you want the users to be able to use.
Procedure
Page 38 of 105

Business Transactions  Incoming Excise invoice  Define
Reference Documents per Transaction
Transaction
Code Processing Mode Reference Document Active
J1IA101 Change Internal Excise Invoice
J1IA101 Change Vendor Excise Invoice
J1IA101 Change Outgoing Excise Invoice
J1IA101 Change ARE1 Internal Document X
J1IA101 Change ARE1 Form X
J1IA101 Change ARE3 Internal Document
J1IA101 Change ARE3 Form
J1IA101 Display Internal Excise Invoice
J1IA101 Display Vendor Excise Invoice
J1IA101 Display Outgoing Excise Invoice
J1IA101 Display ARE1 Internal Document X
J1IA101 Display ARE1 Form X
J1IA101 Display ARE3 Internal Document
J1IA101 Display ARE3 Form
J1IA101 Post Purchase Order
J1IA101 Post Stock Transport Order
J1IA101 Post Scheduling Agreement
J1IA101 Post Contract
J1IA101 Post Goods Receipt
J1IA101 Post Without Purchase Order
J1IA101 Post Internal Excise Invoice
J1IA101 Post Vendor Excise Invoice
J1IA101 Post Outgoing Excise Invoice
J1IA101 Post ARE1 Internal Document
J1IA101 Post ARE1 Form
J1IA101 Cancel Internal Excise Invoice
J1IA101 Cancel Vendor Excise Invoice
J1IA101 Cancel Outgoing Excise Invoice
J1IA101 Cancel ARE1 Internal Document X
J1IA101 Cancel ARE1 Form
J1IA101 Cancel ARE3 Internal Document
J1IA101 Update ARE1 Internal Document X
J1IA101 Update ARE1 Form X
J1IA101 Update ARE3 Internal Document
J1IA101 Update ARE3 Form
J1IA101 Reverse ARE1 Internal Document X
J1IA101 Reverse ARE1 Form X
J1IA101 Reverse ARE3 Internal Document
Page 39 of 105

J1IA101 Reverse ARE3 Form
J1IA101 Create ARE-1 Outgoing Excise Invoice X
J1IA101 Create ARE-3 Purchase Order
J1IA101 Create ARE-3 Stock Transport Order
J1IA101 Create ARE-3 Scheduling Agreement
J1IA101 Create ARE-3 Outgoing Excise Invoice
J1IA102 Display Outgoing Excise Invoice
Page 40 of 105

Page 41 of 105

J1IA301 Change ARE3 Form X
Page 42 of 105

Page 43 of 105

J1IEX Capture Excise Invoice Purchase Order X
J1IEX Capture Excise Invoice Stock Transport Order X
J1IEX Capture Excise Invoice Scheduling Agreement X
J1IEX Capture Excise Invoice Goods Receipt X
J1IEX Capture Excise Invoice Without Purchase Order X
J1IEX Change Internal Excise Invoice X
J1IEX Change Vendor Excise Invoice X
J1IEX Change ARE1 Internal Document
J1IEX Change ARE1 Form
J1IEX Change ARE3 Internal Document
J1IEX Change ARE3 Form
J1IEX Display Internal Excise Invoice X
J1IEX Display Vendor Excise Invoice X
J1IEX Display ARE1 Internal Document
J1IEX Display ARE1 Form
J1IEX Display ARE3 Internal Document
J1IEX Display ARE3 Form
J1IEX Post Internal Excise Invoice X
J1IEX Post Vendor Excise Invoice X
J1IEX Post ARE1 Internal Document
J1IEX Post ARE1 Form
J1IEX Post ARE3 Internal Document
J1IEX Post ARE3 Form
J1IEX Cancel Internal Excise Invoice X
J1IEX Cancel Vendor Excise Invoice X
J1IEX Cancel ARE1 Internal Document
J1IEX Cancel ARE1 Form
J1IEX Cancel ARE3 Internal Document
J1IEX Cancel ARE3 Form
J1IEX_C Capture Excise Invoice Purchase Order X
J1IEX_C Capture Excise Invoice Stock Transport Order X
J1IEX_C Capture Excise Invoice Scheduling Agreement X
J1IEX_C Capture Excise Invoice Goods Receipt X
J1IEX_C Capture Excise Invoice Without Purchase Order X
J1IEX_C Change Internal Excise Invoice
Page 44 of 105

J1IEX_C Change Vendor Excise Invoice
J1IEX_C Change ARE1 Internal Document
J1IEX_C Change ARE1 Form
J1IEX_C Change ARE3 Internal Document
J1IEX_C Change ARE3 Form
J1IEX_C Display Internal Excise Invoice X
J1IEX_C Display Vendor Excise Invoice X
J1IEX_C Display ARE1 Internal Document
J1IEX_C Display ARE1 Form
J1IEX_C Display ARE3 Internal Document
J1IEX_C Display ARE3 Form
J1IEX_C Post Internal Excise Invoice
J1IEX_C Post Vendor Excise Invoice
J1IEX_C Post ARE1 Internal Document
J1IEX_C Post ARE1 Form
J1IEX_C Post ARE3 Internal Document
J1IEX_C Post ARE3 Form
J1IEX_C Cancel Internal Excise Invoice
J1IEX_C Cancel Vendor Excise Invoice
J1IEX_C Cancel ARE1 Internal Document
J1IEX_C Cancel ARE1 Form
J1IEX_C Cancel ARE3 Internal Document
J1IEX_C Cancel ARE3 Form
J1IEX_P Capture Excise Invoice Purchase Order
J1IEX_P Capture Excise Invoice Stock Transport Order
J1IEX_P Capture Excise Invoice Scheduling Agreement
J1IEX_P Capture Excise Invoice Goods Receipt
J1IEX_P Capture Excise Invoice Without Purchase Order
J1IEX_P Change Internal Excise Invoice X
J1IEX_P Change Vendor Excise Invoice X
J1IEX_P Change ARE1 Internal Document
J1IEX_P Change ARE1 Form
J1IEX_P Change ARE3 Internal Document
J1IEX_P Change ARE3 Form
J1IEX_P Display Internal Excise Invoice X
J1IEX_P Display Vendor Excise Invoice X
J1IEX_P Display ARE1 Internal Document
J1IEX_P Display ARE1 Form
J1IEX_P Display ARE3 Internal Document
J1IEX_P Display ARE3 Form
J1IEX_P Post Internal Excise Invoice X
J1IEX_P Post Vendor Excise Invoice X
J1IEX_P Post ARE1 Internal Document
J1IEX_P Post ARE1 Form
J1IEX_P Post ARE3 Internal Document
J1IEX_P Post ARE3 Form
J1IEX_P Cancel Internal Excise Invoice X
J1IEX_P Cancel Vendor Excise Invoice X
J1IEX_P Cancel ARE1 Internal Document
J1IEX_P Cancel ARE1 Form
J1IEX_P Cancel ARE3 Internal Document
J1IEX_P Cancel ARE3 Form
Page 45 of 105

1.4.3.4 Maintaining Rejection Codes
Use
In this IMG activity, you define the rejection codes that are used in the Incoming Excise Invoices
transaction.
Procedure
Business Transactions  Incoming Excise invoice  Maintain
Rejection Codes
2. On the Change View: “Rejection Codes”: Over view screen, make the following entries:
Rejection Code Rejection Code 10 Input value
rejection code
Discrepancy in Excise
Invoice
Input value
Post Ind Posting indicator Leave it blank
Result
Data was saved.
1.4.3.5 Maintaining Movement Types Involve Excise
Invoice
Use
In this IMG activity, you specify which movement types relating to goods receipts involve excise
invoices. The system uses this information during the goods receipt procedure. When you post a
goods receipt using one of the movement types that you have specified here, the system prompts
you to Enter the excise invoice.
Procedure
Business Transactions  Incoming Excise invoice  Specify
which Movement Types Involve Excise Invoice.
Page 46 of 105

2. On the Movement Type versus Register Relevance: screen, make the following entries:
Movmt Type Register Note
Movement Type Register
101
Register RG1
101
Register RG23A
101
Register RG23C
102
Register RG1
102
Register RG23A
102
Register RG23C
103
Register RG23A
103
Register RG23C
104
Register RG23A
104
Register RG23C
122
Register RG23A
122
Register RG23C
124
Register RG23A
124
Register RG23C
131
Register RG1
132
Register RG1
261
Register RG23A
261
Register RG23C
262
Register RG23A
262
Register RG23C
561
Register RG1
562
Register RG1
601
Register RG1
641
Register RG1
561
Register RG23A
561
Register RG23C
602
Register RG1
642
Register RG1
Result
Data was saved.
1.4.3.6 Subcontracting Attributes
Use
The subcontracting attributes help determine conditions for a combination of an excise group, a
transaction type, and a sub-transaction type. The conditions such as the number of excise items
Page 47 of 105

per subcontracting challan, if the non-excisable materials have to be filtered or not when the
subcontracting challan is created, the movement type groups for issues and receipts and the
hierarchy of determining the excise base value are mentioned here.
Procedure
Business Transactions  Subcontracting  Subcontracting
Attributes
2. On the Subcontracting Scenario Attributes: Details screen, make the following entries:
3. Choose New Entries icon and maintain the following entries:
Excise Group Excise group R 10
Excise TT Excise transaction
Type
R 57FC
Sub Transaction
Type
Sub transaction
Type
R 01
Sub Tran Type
Text
Sub transaction
type description
R 57FC CHALLAN
Subc. Period Subcontracting
maximum number
of days
R 180
Rate-subcontracting
Rate of
subcontracting
O Leave it blank
Mvt Grp Issues Material issue
movement groups
R 0001
Mvt Grp Receipt Materials receipts
movement groups
R 0002
Filter Non excise Filter non
excisable materials
O Leave it blank
EI Items Excise invoice
items
O 10
No. range no. Number range R 01
Ass. Val. / Exc.
Inv.
Assessable value R Assessable value table
first then Excise Invoice
Select from
drop down list
Subcon Out
Type
Subcontracting
output type
R J1IF
4. Choose Enter to complete the inputs.
5. Choose Save icon or choose Control + S to save the entries.
Result
Data was saved.
Page 48 of 105

1.4.3.7 Maintaining Movement Type Groups
Use
In this setting you are going to group together movement types into two groups 0001 and 0002,
i.e. issue movements and receiving movements.
Procedure
Business Transactions  Subcontracting  Maintain
Movement Type Groups
2. On the Subcontracting Scenario Attributes: Details screen, make the following entries:
3. Choose New Entries icon and maintain the following entries:
Mvt Group Movement type
group
R 0001
Movement type Movement type R 122
Special stock Special stock type R Leave it blank
group
R 0001
Special stock Special stock type R Leave it blank
group
R 0001
group
R 0001
Special stock Special stock type R O
Special stock Special stock type R
group
R 0002
group
R 0002
Page 49 of 105

group
R 0002
Special stock Special stock type R O
4. Choose Enter to complete the inputs.
5. Choose Save icon or choose Control + S to save the entries.
Result
Data was saved.
1.4.3.8 Utilization Determination
Use
In this IMG activity, you specify which CENVAT accounts are to be debited by the Fortnight
Utilization of CENVAT report: When the report calculates how much excise duty you must remit, it
automatically proposes which CENVAT accounts the duty should be debited to. Here, you specify
those defaults.
Procedure
Business Transactions  Utilization  Utilization
Determination
Page 50 of 105

2. On the Movement Type versus Register Relevance: screen, make the following entries:
Excise gp ACC Name Note
Excise Group Account Name
10
PLA AED account
10
PLA BED account
10
PLA SED account
10
RG 23A AED account
10
RG 23A BED account
10
RG 23A SED account
10
RG 23C AED account
10
RG 23C BED account
10
RG 23C SED account
4. Similarly you can copy the entries from excise group 10 to 11, 20, 30, 40 and X0 excise
groups.
During copying system may give warning message, please ignore that.
Result
Data was saved.
1.4.3.9 Excise Registers
Use
In this IMG activity, for each of your company codes, you specify which SAP script forms the
system prints the excise registers with.
Procedure
Business Transactions  Excise Registers  Specify SAP
Script Forms
2. On the Table for all the layouts of excise reporting: screen, maintain the following entries.
SAP as a standard will come with some ready made forms; the same are being used here.
CoCd Reg. name Lay.
num
Form Layout description Tcode/prog No.
copies
Company
Code
Register Name Layout
number
Form Layout description Tcode/prog
Page 51 of 105

Z001 PLA Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001
Z001 PLACONS Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001
Z001 RG1 Register 001 J_2I_RG1 RG1 REGISTER J_2IRRG1 001
Z001 RG1RI Register 001 J_2I_RG1 RG1 DAILY STOCK REPORT J_2IRCG1 001
Z001 RG23A1 Register 001 J_2IRG23A_PART1 RG23A PART1 J_2IRAP1 001
Z001 RG23A2 Register 001 J_2IRG23A_PART2 RG23A PART2 J_2IRAP2 001
Z001 RG23C1 Register 001 J_2IRG23C_PART1 RG23A PART1 J_2IRCP1 001
Z001 RG23C2 Register 001 J_2IRG23C_PART2 RG23A PART2 J_2IRCP2 001
Z001 RG23D Register 001 J_2I_RG23D RG23D REGISTER J_2IRG23 001
Z001 RT12 Register 001 J_2I_RT12_ABSTRA RT12 - MONTHLY ABSTRACT J_2IRT12 001
Z001 RT12 Register 002 J_2I_RT12_DETLS RT12 - DETAILS J_2IRT12 001
Z001 RT12 Register 003 J_2I_RT12_3 RT12 - FORM 3 J_2IRT12 001
3. Choose Enter to complete the entries.
4. To save the entries choose Save icon or choose Ctrl + S.
Result
Data was saved.
1.4.3.10 Copy registers from source client 000
Use
In this activity, for each Excise register SAP script form , you need to copy from 000 client and
need to transport request to target clients and target servers .
Procedure
1. Access the activity using the following navigation options:
Transaction Code SE71
2. Go to menu > Utilities > copy from clients> Give the SAP Script Form name in both fields &
give source client as 000 execute save in request to transport.
1.4.4 Transactions out going Excise Invoices
1.4.4.1 Assign Billing type to delivery types
Use
In this activity, for each delivery document type need to assign the relevant billing document type
Example LF > F2
Procedure
Menu Path Logistics General  Tax on Goods Movements  India 
Business Transactions  Outgoing Excise Invoices Assign
Billing Types to Delivery Types
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2. Assign user defined delivery document type to User defined Billing document type. To
create out going excise invoice at factory by using J1IIN transaction code Delivery > Goods
Issue > Billing (at least proforma invoice) is must, Even thou create excise invoice with
reference to billing or delivery.
1.4.4.2 Maintain Default Excise groups and Series
groups
Use
In this IMG activity, suppose if business needs to create excise invoice in background
automatically after saving the billing document use this functionality.
Prerequisite: Need to select the check box “Excise Invoice During Billing” in Excise group
definition.
Procedure
Business Transactions  Outgoing Excise Invoices Maintain
Default Excise Groups and Series Groups
2. To create Automatic excise invoice we can determine the excise group and series group with
type of sales with the following combination
Sales
org
Dist
Ch
Division Shipping
Point
Plant Excise
Group
Series
Group
Export type
1000 10 10 Z001 Z001 10 11 Empty(domestic)
Maintain the entries according to business requirement Must need to differentiate (Sales org/dist
channel/Division/Shipping point) to pick the various export types, Excise Groups and Series
groups in a plant.
1.4.5 Exports
1.4.5.1 Make Setting of ARE-1 procedure
Use
In this IMG activity, you make the settings that control how the ARE Documents transaction works for ARE-
1s. These settings apply to exports under bond and exports under claim for rebate.
Page 53 of 105

Procedure
Business Transactions Exports  Make Settings for ARE-1
Procedure
2. Make the entries as follows
Series
Group
ETT Exp
Period
Rebate
period
Fast
credit
No of
copies
Output
type
Intrest
rate
12 ARE1 180 180 6 J1IB
ETT: Excise Transaction type : ARE-1 (Application for removal of Excisable Goods-1)
Export Period: The export period applies to exports under bond and exports under LOUT . In another
terminology can call it Rewarehousing period (Export confirmation period). The system does not offer
any functions for controlling which ARE-1s have exceeded the rewarehouse period.
Rebate Period: This applies to exports under claim for rebate only. The system does not offer any
functions for controlling which ARE-1s have exceeded the rebate period
No of copies: Whenever you print an ARE document, the system automatically prints the number
of copies that you enter here.
Output Type: Specifies which output type the system uses to print the ARE documents. Standard out put
type is J1IB even for ARE-1 & ARE-3.
1.4.6 Deemed Exports
1.4.6.1 Make Setting of ARE-3 procedure
Use
In this IMG activity, you make the settings that control how the ARE-3 Documents transaction. These
settings apply to Deemed exports
Procedure
Business Transactions Exports under Excise Regulations
Deemed Export  Make Settings for ARE-3 Procedure
Page 54 of 105

Series
Group
ETT Rewarehouse
period
No of
Copies
Output type
11 ARE3 180 5 J1IB
ETT: Excise Transaction type : ARE-3 (Application for removal of Excisable Goods-3)
Rewarehousing Period: If you try to change an ARE-3 after the end of the rewarehousing period,
the system issues a warning message. You then have two options:
· If you manage to obtain an extension from the excise department, you enter the
extension date in the ARE-3. This effectively extends the ARE-3's rewarehousing period.
· Otherwise, you must pay the excise duty plus interest and close the ARE-3 as normal
No of copies: Whenever you print an ARE document, the system automatically prints the number
of copies that you enter here.
Output Type: Specifies which output type the system uses to print the ARE documents. Standard output
type is J1IB even for ARE-1 & ARE-3.
1.4.6.2 License types
Use
In this IMG activity, you maintain the license types that you want to use. You use the license types when
you come to enter your customers' deemed export licenses (Transaction code:J1ILIC01): Whenever
you enter a license, you have to specify which type it is.
Procedure
Business Transactions Exports under Excise Regulations
Deemed Export  Maintain licence types
License
type
Qualification
Method
Description
CT1 Quanitity Based CT1 License
CT3 Value Based CT3 License
Page 55 of 105

Save once entries done.
1.4.6.3 Print outs of ARE documents
Use
In this IMG activity, you can define an output type for printing ARE-1s and ARE-3s from the ARE Documents
transactionSpecify which program, FORM routine, and form you want to print the documents with
Procedure
Business Transactions Exports under Excise Regulations 
Printouts of ARE Documents  Maintain output types
Transaction Code NACE – Application area ME
2 Insert the new entries as J1IB > Click on Processing routines > Here from Processing 1
system will pick the ARE-1 Script and from Processing 2 ARE-3 Script form.
· ARE-1
Program: J_1IPRNTARE
Form Routine : ENTRY_ARE1
FORM : ENTRY_ARE1
· ARE-3
Program: J_1IPRNTARE
Form Routine : ENTRY_ARE1
FORM ENTRY_ARE3
Save once entries done.
Make sure that the output type is maintained in ME0001 - Inventory Management Output
Procedure.
Note: Bring the standard Script forms to the development client from 000 client as mentioned in
Copy registers from 000 client (1.4.3.10)
1.4.6.4 Specify Printers
Use
In this IMG activity, you specify which printer in each storage location the SAP System prints the ARE
documents on.
Procedure
Business Transactions Exports under Excise Regulations 
Printouts of ARE Documents  Specify Printers
Page 56 of 105

Output
type
Plant Storage
Location
Output
Device
Immediate Release
J1IB Z001 Z001 LP01 Select check
box
Unselect
check box
Save the entries
1.4.7 Business Transactions: Tools
1.4.7.1 Number Ranges
Use
As a proof of performing transactions SAP will give document number. You can maintain the
number ranges for all CIN Number range objects using this transaction.
Procedure
Tools  Number Ranges
Page 57 of 105

Transaction Code J1I9 or SNRO
2. On the Number Rage Object Maintenance: screen, give the Object name and choose
Number Range icon, then system will prompt for new screen.
As per the table indicated for each and every Object you need to maintain the number
ranges. Here in this table Year, From number and To number are give for example
only. As per the requirement you can incorporate the current year and from and to
number ranges.
These number ranges to be given for all Objects and all Excise groups separately.
3. On this new screen give the Excise Group or Excise Series depending on object and maintain
the number ranges.
4. Choose Interval icon, then system will give new screen with name Maintain Number Range
Interval.
5. On this screen choose Interval icon or choose Shift+F1, then maintain No, Year, From
number and To numbers as per the table mentioned below:
6. After giving the number ranges for each and every object choose Save icon or choose Ctrl +
S to save the number ranges.
Object Excise Group No Year From number To number
J_1IINTNUM 01 9999 0000000001 0000099999
J_1IRG23A1 10 01 2011 0000000001 0000099999
J_1IRG23A2 10 01 2011 0000000001 0000099999
J_1IRG23C1 10 01 2011 0000000001 0000099999
J_1IRG23C2 10 01 2011 0000000001 0000099999
J_1IRG23D 20 01 2011 0000000001 0000099999
J_1IINTPR2 10 01 2011 0000000001 0000099999
J_1IPLA2 10 01 2011 0000000001 0000099999
J_1IRG1 10 01 2011 0000001000 0000099999
7. The above number ranges and objects needs to be maintained for the current year and all the
excise group10,. For 20 only J_1IRG23D object is required as this is declared as depot.
Object Series Group No Year From number To number
J_1IEXCLOC 11 01 2011 1100000001 1100099999
J_1IEXCLOC 12 01 2011 1200000001 1200099999
J_1I57FC 11 01 2011 0000000001 0000099999
J_1IEXCEXP 12 01 2011 0000005000 0000009000
J_1IDEPINV 21 01 2011 0000000001 0000099999
8. The above number ranges and objects needs to be maintained for the current year and all the
excise series groups
Page 58 of 105

Result
The changes were saved.
1.4.7.2 Long Texts
Use
In this IMG activity, you define the different types of long texts that you want to be able to
maintain in the various excise transactions
Procedure
Tools  Long Texts
Object ID Description INCL.ID NA
J1IA 0001 Excise invoice text X
J1IA 0002 Bill of lading text X
J1IA 0003 Shipment details text X
J1IA DNLD Download X
J1IARE1 0001 Mode of transport X
J1IARE1 0002 Export obligation X
J1IARE1 0003 Excise Seal Number X
J1IARE1 0004 Container number X
J1IEX 0001 Excise invoice text X
J1IEX 0002 Bill of lading text X
J1IEX 0003 Shipment details text X
J1IEX DNLD Download text X
J1IF 0001 Sub contracting challan X
J1IF 0002 Sub contractors norms X
J1IF 0003 Shipping instructions X
J1IF DNLD Download X
J1IF IDEN Identification marks X
J1IF PROC Nature of processing X
J1IG 0001 Invoice X
J1IH 0001 JV text X
J1IH DNLD Download X
J1II 0001 Excise invoice X
J1II DNLD Download X
J1IJ 0001 Excise depot details X
J1IM 0001 Depot excise invoice item X
J1IS 0001 Excise other movements -header X
J1IS DNLD Download text X
J1IU DNLD X
J1IW 0001 Header X
J1IW DNLD Download X
Page 59 of 105

1.4.7.3 Message Ctrl
Use
In this activity, you can specify whether a given message should appear as a warning message or
an error message.
Procedure
Tools  Message Ctrl
Application
Area
Message
No.
Transaction
Code
User Message
Type
4F 122 Warning
4F 153 Error
4F 167 Error
4F 168 Warning
4F 176 Error
4F 180 Warning
4F 181 Warning
4F 194 Warning
8I 103 Warning
8I 184 Warning
8I 312 Warning
8I 339 Warning
8I 478 Warning
8I 542 Error
8I 575 Warning
8I 576 Warning
8I 577 Warning
8I 634 Warning
1.5 Extended Withholding Tax – Basic Settings
1.5.1 Checking Withholding Tax Countries
Use
Page 60 of 105

The withholding tax country is needed for printing the withholding tax form.
Activities
1. Check the country list delivered with the standard system.
2. Compare it with the official list from the tax authorities and make corrections where
necessary.
Procedure
® Withholding Tax ® Extended Withholding Tax ® Basic
Settings ® Check Withholding Tax Countries
4. On the Change View “Country Keys for Withholding Tax”: Overview screen, make the
following entries
Cty Country IN Country Key
Wcty Withholding Tax
Country
IN As Country
Key and With
holding Tax
country key is
same for India
Description Description India Description of
with holding
tax Country
5. To save the entries use the Save Icon or choose Ctrl+S.
1.5.2 Defining Official Withholding Tax Codes
Use
The withholding tax keys correspond to the Official Withholding Tax laws i.e. official income tax
Section Code, according to which tax is withheld. The system can therefore assign the
withholding tax items to the correct withholding tax return.
Procedure
Settings ® Define Official Withholding Tax Codes
2. System will give a pop screen; make country IN entry in this field.
3. On the Change View “Official withholding tax key – Descriptions”: Overview screen, make the
following entries for the Country IN
Official Key Name National Tax Code
194A Interest income other than securities
Page 61 of 105

Official Key Name National Tax Code
194C Payment to contractors
194D Insurance Commission
194I Rent
194J Prof/Technical services
195 Payment to foreign nationals
1.5.3 Defining Reasons for Exemption
Use
In this activity reasons for exemption from withholding tax will be defined. You can Enter this
indicator in the vendor master record or in the company code withholding tax master record
information.
Procedure
Settings ® Define Reasons for Exemption
2. On the Change View “Withholding Tax type: Reasons for Exemption”: Overview screen,
make the following new entries for the Country IN
Official Key Name
01 Exemption granted by AO
02 Exemption granted by ITO
03 Exemption granted by AC(IT)
04 Exemption granted by DC(IT)
1.6 Defining Branch Office
For Indian Withholding tax purpose Business Place is being used as Branch Office to meet the
process requirements.
Procedure
Settings ® India ® Define Business Place
Page 62 of 105

2. System will give a popup screen, Enter company code Z001 and choose Enter.
3. On the Change View “Business Place”: Details screen, make the following entries for the
Company Code Z001
Business Place Business Place
Key
Z001
Name 1 Name of Business
Place
India Bus.Place
4. Choose Enter or choose the Address icon to maintain the address details
5. Maintain the address details for the Business Place Z001 in the detail address screen:
Name 1 India B.Place Name of the Tax office
Name 2
Name 3 &
Enter required
Name 4
necessary details
Search Term1 BP
Search Term 2 BUSINESS PLACE ST2
Street/House
number
MG Road Postal Address of
Business Place
Postal Code 522000
City Bangalore
Country IN
Region 10
Time Zone
Jurisdiction
Code
Language EN
6. Choose Enter to leave the Address details screen
1.7 Defining Section Code
Use
Section Code is used for each tax deduction account number (TAN) and accordingly to which
TDS Certificates and Annual returns will be filed with tax authorities.
Procedure
Page 63 of 105

Settings ® South Korea ® Define Section Code
2. System will give a pop screen, input company code Z001 in the filed and Enter to continue.
3. On the Change View “Section Codes”: Overview screen, make the following entries for the
Company Code Z001 :
Section Code Section Code Key Z001
Name 1 Name of Section
code
India Ltd
Business Place Business Place
reference
Blank
4. Choose Enter or choose the Address icon to maintain the address details
5. Maintain the address details for the Section Code Z001 in the detail address screen:
Name 1 India Ltd.,
Name 2 Section Code Name 2 If any can be
maintained
Search Term1 Maintain the TAN
(Tax deduction
Account Number)
Search Term 2
Street/House
number
MG Road
Postal Code 522000
City Bangalore
Country IN
Region 10
Time Zone India
Jurisdiction
Code
Language EN
6. Choose Enter to leave the Address details screen
1.8 Maintaining Factory Calendar to Section Code
Use
Page 64 of 105

Which days the tax offices that you work with are open. The system uses this information when
you post a vendor invoice, so that it can allow for public holidays when it determines the tax due
date.
Procedure
Menu System ®Services ®Table Maintenance ® Extended Table
Maintenance
Transaction Code SM30
2. On the Maintain Table Views: Initial Screen, Enter J_1IEWTCALID_N in filed Table/View, and
choose Maintain icon to continue.
3. On the Change View “Calendar for Payment Due date – EWT India Section Code”: Overview
screen, make the following New Entries:
Company Code Company Code
Key
Z001
Section Code Section Code key Z001
Factory
Factory Calendar
IN
Calendar
Key
Rule Tax Rule Day Before
1.9 Extended Withholding Tax - Calculation
1.9.1 Defining Withholding Tax Type for Invoice Posting
Use
This Withholding tax type is used for withholding and posting tax at the time of creating an invoice
liability of the Vendor.
Procedure
® Withholding Tax ® Extended Withholding Tax ®
Calculation ® Withholding Tax Type ® Define Withholding
Tax Type for Invoice Posting
2. On the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make
the following New Entries for the Country IN
Withholding Tax
Withholding Tax
I1
Type
Type
Page 65 of 105

Description Description of the
Withholding Tax
Type
INV-CONTRACTORS.-
TDS SEC.194C
Calculation
Base Amount
-Gross Amount
Base amount to
calculate tax
Select the Gross Amount
radio button
Rounding Rule
Round W/tax
amnt. Up
Rounding rule of
W/holding Tax
Select the Round W/tax
amount Up radio button
Post W/tax
amount
Posting of With-holding
tax
Activate the Post W/tax
amount check box
Accumulation Type
No
Accumulation
Accumulation of
W/holding Tax
Select the No
Accumulation Radio
button
Ctrl Data
W/tax Base
Manual
Maintenance of
with holding tax
base as manual
Activate the W/tax Base
Manual Check box
Manual W/tax
amount
Maintenance of
with holding tax as
manual
Activate the W/tax
amount Manual Check
box
No Cert.
Numbering
Generation of
standard
Certificate (not
TDS certificates)
Activate the No.
Certificate Numbering
Check box
Base amount –
W/Tax Code
Level
Base amount
determination at
Type level or code
level
Select the Base amount
from the Withholding Tax
Code level radio button
Withholding tax
amount – W/tax
Code level
Tax amount
determination at
Type level or code
level
Select the Withholding
tax amount from the
Withholding Tax Code
level radio button
3. To save the entries use the Save Icon.
4. To add some more tax types on the Change View “Define Withholding tax type: Posting at
time of Invoice” screen, make the following New Entries:
Withholding Tax
Withholding Tax
I2
Type
Type
Withholding Tax
Type
INV-ADVERT.
CONTRACTS - TDS
SEC.194C
Calculation
Page 66 of 105

Base Amount
Base amount to
-Gross Amount
calculate tax
radio button
Rounding Rule
Round W/tax
amnt. Up
Rounding rule of
W/holding Tax
Post W/tax
amount
tax
amount check box
Accumulation Type
No
Accumulation
Accumulation of
W/holding Tax
Select the No
Accumulation Radio
button
Ctrl Data
W/tax Base
Manual
Maintenance of
with holding tax
base as manual
Manual Check box
Manual W/tax
amount
Maintenance of
with holding tax as
manual
Activate the W/tax
amount Manual Check
box
No Cert.
Numbering
Generation of
standard
Certificate (not
TDS certificates)
Activate the No.
Check box
Base amount –
W/Tax Code
Level
Base amount
determination at
Type level or code
level
Withholding tax
amount – W/tax
Code level
Tax amount
determination at
Type level or code
level
tax amount from the
level radio button
Withholding Tax
Withholding Tax
I3
Type
Type
Withholding Tax
Type
INV-PROFESSIONAL
FEES-TDS SEC.194J
Calculation
Base Amount
-Gross Amount
Base amount to
calculate tax
radio button
Rounding Rule
Round W/tax
amnt. up
Rounding rule of
W/holding Tax
Page 67 of 105

Post W/tax
amount
tax
amount check box
Accumulation Type
No
Accumulation
Accumulation of
W/holding Tax
Select the No
Accumulation Radio
button
Ctrl Data
W/tax Base
Manual
Maintenance of
with holding tax
base as manual
Manual Check box
Manual W/tax
amount
Maintenance of
with holding tax as
manual
Activate the W/tax
amount Manual Check
box
No Cert.
Numbering
Generation of
standard
Certificate (not
TDS certificates)
Activate the No.
Check box
Base amount –
W/Tax Code
Level
Base amount
determination at
Type level or code
level
Withholding tax
amount – W/tax
Code level
Tax amount
determination at
Type level or code
level
tax amount from the
level radio button
Withholding Tax
Withholding Tax
I4
Type
Type
Withholding Tax
Type
INV-RENT-TDS
SEC.194I(HuF/Ind)
Calculation
Base Amount
-Gross Amount
Base amount to
calculate tax
radio button
Rounding Rule
Round W/tax
amnt. up
Rounding rule of
W/holding Tax
Post W/tax
amount
tax
amount check box
Accumulation Type
Page 68 of 105

No
Accumulation of
Accumulation
W/holding Tax
Select the No
Accumulation Radio
button
Ctrl Data
W/tax Base
Manual
Maintenance of
with holding tax
base as manual
Manual Check box
Manual W/tax
amount
Maintenance of
with holding tax as
manual
Activate the W/tax
amount Manual Check
box
No Cert.
Numbering
Generation of
standard
Certificate (not
TDS certificates)
Activate the No.
Check box
Base amount –
W/Tax Code
Level
Base amount
determination at
Type level or code
level
Withholding tax
amount – W/tax
Code level
Tax amount
determination at
Type level or code
level
tax amount from the
level radio button
Withholding Tax
Withholding Tax
I5
Type
Type
Withholding Tax
Type
INV-RENT-TDS
SEC.194I(Others)
Calculation
Base Amount
-Gross Amount
Base amount to
calculate tax
radio button
Rounding Rule
Round W/tax
amnt. up
Rounding rule of
W/holding Tax
Post W/tax
amount
tax
amount check box
Accumulation Type
No
Accumulation
Accumulation of
W/holding Tax
Select the No
Accumulation Radio
button
Ctrl Data
Page 69 of 105

W/tax Base
Manual
Maintenance of
with holding tax
base as manual
Manual Check box
Manual W/tax
amount
Maintenance of
with holding tax as
manual
Activate the W/tax
amount Manual Check
box
No Cert.
Numbering
Generation of
standard
Certificate (not
TDS certificates)
Activate the No.
Check box
Base amount –
W/Tax Code
Level
Base amount
determination at
Type level or code
level
Withholding tax
amount – W/tax
Code level
Tax amount
determination at
Type level or code
level
tax amount from the
level radio button
Withholding Tax
Withholding Tax
I6
Type
Type
Withholding Tax
Type
INV-COMMISSION-TDS
SEC.194D
Calculation
Base Amount
-Gross Amount
Base amount to
calculate tax
radio button
Rounding Rule
Round W/tax
amnt. up
Rounding rule of
W/holding Tax
Post W/tax
amount
tax
amount check box
Accumulation Type
No
Accumulation
Accumulation of
W/holding Tax
Select the No
Accumulation Radio
button
Ctrl Data
W/tax Base
Manual
Maintenance of
with holding tax
base as manual
Manual Check box
Page 70 of 105

Manual W/tax
amount
Maintenance of
with holding tax as
manual
Activate the W/tax
amount Manual Check
box
No Cert.
Numbering
Generation of
standard
Certificate (not
TDS certificates)
Activate the No.
Check box
Base amount –
W/Tax Code
Level
Base amount
determination at
Type level or code
level
Withholding tax
amount – W/tax
Code level
Tax amount
determination at
Type level or code
level
tax amount from the
level radio button
1.9.2 Defining Withholding Tax Types for Payment Posting
Use
The purpose of this activity is to define the withholding tax type for deduction of TDS at the time
of payment.
Procedure
Calculation ® Withholding Tax Type ® Define Withholding Tax
Type for Payment Posting
2. On the Change View “Define Withholding tax type definition: Posting at time of Payment”
screen, make the following New Entries for the Country IN:
Withholding Tax
Withholding Tax
P1
Type
Type
Withholding Tax
Type
PAYMENT-CONTRACTORS.-
TDS
SEC.194C
Calculation
Base Amount
-Gross Amount
Base amount to
calculate tax
radio button
Rounding Rule
Round W/tax
amnt. up
Rounding rule of
W/holding Tax
Page 71 of 105

Cash Discount –
Tax Deduction on
Select the C/disc pre
Cash discount
net of Discounts
W/tx radio button
Pre W/tax
Post W/tax
amount
tax
amount check box
Accumulation Type
No
Accumulation
Accumulation of
W/holding Tax
Select the No
Accumulation Radio
button
Ctrl Data
W/tax Base
Manual
Maintenance of
with holding tax
base as manual
Manual Check box
Manual W/tax
amount
Maintenance of
with holding tax as
manual
Activate the W/tax
amount Manual Check
box
No Cert.
Numbering
Generation of
standard
Certificate (not
TDS certificates)
Activate the No.
Check box
Base amount –
W/Tax Code
Level
Base amount
determination at
Type level or code
level
Withholding tax
amount – W/tax
Code level
Tax amount
determination at
Type level or code
level
tax amount from the
level radio button
Central Invoice –
No Central
Invoice
Receipt of Invoice
– Central Invoice
Select the radio button for
No Central Invoice
Minimum Check
– Minimum
Check at Item
level
Minimum Check at
item level
Select the radio button for
minimum check at item
level
3. To create the other Payment Withholding tax Type copy the above to the following
Withholding Tax Types:
Withholding
Tax Type Key
Description of With holding Tax Type for Payment Posting
Page 72 of 105

P2 PAY-ADVERT.CONTRACTS-TDS SEC.194C
P3 PAY-PROFESSIONAL FEES-TDS SEC.194J
P4 PAY-RENT-TDS SEC.194I(HuF/Ind)
P5 PAY-RENT-TDS SEC.194I(Others)
P6 PAY-COMMISSION-TDS SEC.194D
All other values remain same as P1 type which is defined in the previous step.
1.9.3 Defining Withholding Tax Type for Ecess at invoice
posting
Use
This Withholding tax type is used for calculating Ecess on Withholding Tax and posting tax at the
time of creating an invoice liability of the Vendor.
Procedure
Type for Invoice Posting
2. On the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make
the following New Entries for the Country IN to create for ECESS tax types with reference to
Existing Tax types of TDS.
3. Select Tax type P1 and copy as tax type ‘EA’.
4. Change the description as ‘INV-CONTRACTORS.-ECESS- SEC.194C’
5. Select Check Box ‘ Inherit Base’ and Enter
6. Follow the steps 3 to 5 to create the remaining ECESS tax types as given in the table below:
Reference
Withholding Tax
Type
Description ECESS Tax Type Description
I1 INV-CONTRACTORS.-
ECESS- SEC.194C
E1 INV-CONTRACTORS.-
ECESS- SEC.194C
I2 INV-ADVERT.
CONTRAC
TS-TDS SEC.194C
E2 INV-ADVERT.
CONTRAC
TS-ECESS
SEC.194C
I3 INV-PROFESSIONAL
FEES-TDS
SEC.194J
E3 INV-PROFESSIONAL
FEES-ECESS
SEC.194J
I4 INV-RENT-TDS
SEC.194I(HuF/Ind)
E4 INV-RENT-ECESS
SEC.194I(HuF/Ind)
Page 73 of 105

Reference
Withholding Tax
Type
I5 INV-RENT-TDS
SEC.194I(Others)
E5 INV-RENT-ECESS
SEC.194I(Others)
I6 INV-COMMISSION-TDS
SEC.194D
E6 INV-COMMISSION-ECESS
SEC.194D
To save the entries use the Save Icon
1.9.4 Defining Withholding Tax Type for Ecess at Payment
posting
Use
This Withholding tax type is used for calculating Ecess on Withholding Tax and posting tax at the
time of posting a payment to the Vendor.
Procedure
Type for Payment Posting
2. On the Change View “Withholding tax type Definition: Posting at time of Pay” screen, make
the following New Entries for the Country IN to create for ECESS tax types with reference to
Existing Tax types of TDS.
3. Select Tax typeP1 and copy as tax type ‘EA’.
4. Change the description as ‘INV-CONTRACTORS.-ECESS- SEC.194C’
5. Select Check Box ‘ Inherit Base’
6. Follow the steps 3 to 5 to create the remaining ECESS tax types as given in the table below:
Reference
Withholding Tax
Type
P1 PAY-CONTRACTORS.-
TDS SEC.194C
EA PAY-CONTRACTORS.-
ECESS SEC.194C
P2 PAY-ADVERT.
CONTRAC
TS-TDS SEC.194C
EB PAY-ADVERT.
CONTRAC
TS-ECESS
SEC.194C
P3 PAY-PROFESSIONAL
FEES-TDS
SEC.194J
EC PAY-PROFESSIONAL
FEES-ECESS
SEC.194J
Page 74 of 105

Reference
Withholding Tax
Type
P4 PAY-RENT-TDS
SEC.194I(HuF/Ind)
ED PAY-RENT-ECESS
SEC.194I(HuF/Ind)
P5 PAY-RENT-TDS
SEC.194I(Others)
EE PAY-RENT-ECESS
SEC.194I(Others)
P6 PAY-COMMISSION-TDS
SEC.194D
EF PAY-COMMISSION-ECESS
SEC.194D
7. To save the entries use the Save Icon
1.9.5 Defining Rounding Rule for Withholding Tax Types
Use
The purpose of this activity is to maintain the rounding rule. At the time of posting withholding tax
system will round the values to be posted for withholding tax as per the rounding rules.
Procedure
Calculation ® Withholding Tax Type ® Define Rounding Rule
for Withholding Tax Types
2. On the Change View “Withholding Tax Rounding Rules”: Overview screen, make the
following New Entries:
Company Code Withholding Tax
Type
Currency Unit Note
Z001 I1 INR 100
Z001 I2 INR 100
Z001 I3 INR 100
Z001 I4 INR 100
Z001 I5 INR 100
Z001 I6 INR 100
Z001 P1 INR 100
Z001 P2 INR 100
Z001 P3 INR 100
Z001 P4 INR 100
Z001 P5 INR 100
Z001 P6 INR 100
Z001 E1 INR 100
Page 75 of 105

Company Code Withholding Tax
Type
Currency Unit Note
Z001 E2 INR 100
Z001 E3 INR 100
Z001 E4 INR 100
Z001 E5 INR 100
Z001 E6 INR 100
Z001 EA INR 100
Z001 EB INR 100
Z001 EC INR 100
Z001 ED INR 100
Z001 EE INR 100
Z001 EF INR 100
1.9.6 Defining Withholding Tax Codes
Use
The purpose of this activity is to define the withholding tax codes. The rates are maintained
through withholding tax code. The withholding tax rate contains Base withholding tax rate and
Surcharge on base with holding tax rate. This can be maintained as two different with holding tax
codes (i.e. base withholding tax rate in one code and surcharge in another code) or together
withholding tax rate can be maintained. Base withholding tax rate and surcharge rate together
one withholding tax code is defined.
Procedure
Calculation ® Withholding Tax Codes ® Define Withholding
Tax Codes
2. On the Change View “Withholding tax Code”: Overview screen, make the following New
Entries for the Country IN
W/Tax
W/Tax
Type
Code
Description of
W/tax Code
Official
W/tax
Key
Base amt.
% Subject
to tax
Posting
Indicator
Withholding
Tax Rate
I1 I1 INV-CONTS.
CORP-TDS
SEC.194C-
2.05%
194C 100 1 2.05%
I2 I2 INV-ADV.
CONTS.COR
P-TDS SEC194C-
1.025%
194C 100 1 1.025%
Page 76 of 105

W/Tax
Type
W/Tax
Code
Description of
W/tax Code
Official
W/tax
Key
Base amt.
% Subject
to tax
Posting
Indicator
Withholding
Tax Rate
I3 I3 INV-PROF/
TECH..COR
P-TDS SEC.194J-
5.125%
194J 100 1 5.125%
I4 I4 INV-RENT.
HUF/INDIVI
DUAL-TDS
SEC.194I-15%
194I 100 1 15%
I5 I5 INV-RENT.
CORP/OTH
ER-TDS SEC.194I-
20.50%
194I 100 1 20.50%
I6 I6 INV-COMMISSN.
CORP
-TDS SEC.194D-
5.125%
194D 100 1 5.125%
P1 P1 PAY-CONTS.
CORP-TDS
SEC.194C-
2.050%
194C 100 1 2.05%
P2 P2 PAY-ADV.
CONTS.COR
P-TDS SEC194C-
1.025%
194C 100 1 1.025%
P3 P3 PAY-PROF/
TECH..COR
P-TDS SEC.194J-
5.125%
194J 100 1 5.125%
P4 P4 PAY-RENT.
HUF/INDIVI
DUAL-TDS
SEC.194I-15%
194I 100 1 15%
P5 P5 PAY-RENT.
CORP/OTH
ER-TDS SEC.194I-
20.500%
194I 100 1 20.500%
P6 P6 PAY-COMMISSN.
CORP
-TDS SEC.194D-
5.500%
194D 100 1 5.125%
1.9.7 Defining Withholding Tax Codes (ECESS)
Use
Page 77 of 105

The purpose of this activity is to define the withholding tax codes for ECESS. The rates are
maintained through withholding tax code. The withholding tax rate contains ECESS percentage
for each withholding tax type.
Procedure
Calculation ® Withholding Tax Codes ® Define Withholding
Tax Codes
2. On the Change View “Withholding tax Code”: Overview screen, make the following New
Entries for the Country IN
W/Tax
W/Tax
Type
Code
Description of
W/tax Code
Official
W/tax
Key
Base amt.
% Subject
to tax
Posting
Indicator
Withholding
Tax Rate
EI E1 INV-CONTS
-ECESS SEC.194C
194C 100 1 2%
E2 E2 INV-ADV.CONTS.
-ECESS SEC194C
194C 100 1 2%
E3 E3 INV-PROF/TECH..
-ECESS SEC.194J
194J 100 1 2%
E4 E4 INV-RENT.
HUF/INDIVI
DUAL-ECESS
SEC.194I
194I 100 1 2%
E5 E5 INV-RENT.
CORP/OTH
ER-ECESS
SEC.194I
194I 100 1 2%
E6 E6 INV-COMMISSN.
-ECESS SEC.194D
194D 100 1 2%
EA EA PAY-CONTS.
ECESS SEC.194C
194C 100 1 2%
EB EB PAY-ADV.CONTS.
-ECESS SEC194C
194C 100 1 2%
EC EC PAY-PROF/TECH
-ECESS SEC.194J
194J 100 1 2%
ED ED PAY-RENT.
HUF/INDIVI
DUAL-ECESS
SEC.194I
194I 100 1 2%
EE EE PAY-RENT.
CORP/OTH
ER-ECESS
SEC.194I
194I 100 1 2%
Page 78 of 105

W/Tax
Type
W/Tax
Code
Description of
W/tax Code
Official
W/tax
Key
Base amt.
% Subject
to tax
Posting
Indicator
Withholding
Tax Rate
EF EF PAY-COMMISSN.
CORP
-ECESS SEC.194D
194D 100 1 2%
1.9.8 Portraying Dependencies Between Withholding Tax
Types
Use
The purpose of this activity is to assign the Base amount withholding Tax type( on which ECESS
is to be calcualated ) to the ECESS Tax type number
Procedure
Calculation ® Withholding tax base amount®Portray
Dependencies Between Withholding Tax Types
2. On the Change View “Maintain Dependencies of Withholding tax Type”: Overview screen,
Select the tax code ‘E1’ for the Country IN
3. Choose ‘Details’ Button
4. Enter the’ I1’ tax type number ‘19’ in the field ‘ Depend on type no’
5. Repeat the steps from 2 to 4 for the remaining Ecess Tax Types as detailed below:
W/Tax
Type
Description of
W/tax Code
Ecess
Tax
type no
Base amt.
tax type
no
EI INV-CONTS
-ECESS SEC.194C
31 19
E2 INV-ADV.CONTS.
-ECESS SEC194C
32 20
E3 INV-PROF/TECH..
-ECESS SEC.194J
33 21
E4 INV-RENT.
HUF/INDIVI
DUAL-ECESS
SEC.194I
34 22
E5 INV-RENT.
CORP/OTH
ER-ECESS
SEC.194I
35 23
E6 INV-COMMISSN.
-ECESS SEC.194D
36 24
Page 79 of 105

W/Tax
Type
Description of
W/tax Code
Ecess
Tax
type no
Base amt.
tax type
no
EA PAY-CONTS.
ECESS SEC.194C
37 25
EB PAY-ADV.CONTS.
-ECESS SEC194C-
38 26
EC PAY-PROF/TECH
-ECESS SEC.194J
39 30
ED PAY-RENT.
HUF/INDIVI
DUAL-ECESS
SEC.194I
40 27
EE PAY-RENT.
CORP/OTH
ER-ECESS
SEC.194I
41 28
EF PAY-COMMISSN.
CORP
-ECESS SEC.194D
42 29
1.9.9 Checking Recipient Types
Use
The purpose of this activity is to define the Recipient Types. Recipient Types are used for tax
payment and tax reporting. Recipient Types will be assigned in the Vendor Master Record.
Procedure
Settings ® Check Recipient Types
2. On the Change View “Vendor Types of Recipient for Withholding tax Type”: Overview screen,
make the following entries for the Country IN
Withholding
Tax Type
Recipient Type Text
I1 CO Companies
I1 OT Others
I2 CO Companies
I2 OT Others
I3 CO Companies
I3 OT Others
I4 OT Others
Page 80 of 105

Withholding
Tax Type
Recipient Type Text
I5 CO Companies
I6 CO Companies
I6 OT Others
P1 CO Companies
P1 OT Others
P2 CO Companies
P2 OT Others
P3 CO Companies
P3 OT Others
P4 OT Others
P5 CO Companies
P6 CO Companies
P6 OT Others
E1 CO Companies
E1 OT Others
E2 CO Companies
E2 OT Others
E3 CO Companies
E3 OT Others
E4 OT Others
E5 CO Companies
E6 CO Companies
E6 OT Others
EA CO Companies
EA OT Others
EB CO Companies
EB OT Others
EC CO Companies
EC OT Others
ED OT Others
EE CO Companies
EF CO Companies
EF OT Others
Page 81 of 105

1.9.10 Maintaining Tax Due Dates
Use
The purpose of this activity is to identify the Tax Payable due date from the date of deduction /
posting.
Procedure
Settings ® India ® Maintain Tax Due Dates
2. On the Change View “Tax Due Dates”: Overview screen, make the following entries:
Country Official
Withholding Tax
Key
Recipient
Type
No. of Days
IN 194C CO 777
IN 194C OT 777
IN 194D CO 777
IN 194D OT 777
IN 194I CO 777
IN 194I OT 777
IN 194J CO 777
IN 194J OT 777
IN 195 CO
IN 195 OT
3. To save the entries use Save icon or Ctrl+S.
1.9.11 Maintaining Surcharge Rates
Use
The purpose of this activity is to identify the surcharge rate, which is included in the base rate of
Withholding Tax Code. The surcharge rates will be used by the system for reporting.
Procedure
Calculation ® India ® Surcharges ® Maintain Surcharge
Rates (Surcharges combined with basic WH Tax Codes)
Page 82 of 105

2. On the Change View “Surcharge Rates”: Overview screen, make the following New Entries:
Company
Code
Withholding Tax
Type
Withholding
Tax Code
Recipient Type Surcharge
Z001 I1 I1 CO 10%
Z001 I2 I2 CO 10%
Z001 I3 I3 CO 10%
Z001 I4 I4 OT
Z001 I5 I5 CO 10%
Z001 I6 I6 CO 10%
Z001 P1 P1 CO 10%
Z001 P2 P2 CO 10%
Z001 P3 P3 CO 10%
Z001 P4 P4 OT
Z001 P5 P5 CO 10%
Z001 P6 P6 CO 10%
3. To save the entries use save icon or Ctrl+S.
1.9.12 Assigning Types of Companies to Withholding Tax
Codes
Use
The purpose of this activity is to identify the types of withholding tax codes and the same will be
used in the reports.
Procedure
Calculation ® India ® Settings for Annual Returns ® Assign
types of Companies to withholding tax code
2. On the Change View “Assign Types of Company To Withholding Tax Codes”: Overview
screen, make the following New Entries
Country Withholding Tax
Type
Withholding Tax
Code
Company Type
IN I1 I1 Contractors
IN I1 I9 Contractors
IN I2 I2 Advertising
IN I2 I9 Advertising
IN P1 P1 Contractors
Page 83 of 105

Country Withholding Tax
Type
Withholding Tax
Code
Company Type
IN P1 P9 Contractors
IN P2 P2 Advertising
IN P2 P9 Advertising
IN W1 W1 Contractors
IN wa wa Contractors
3. To save the entries use Save icon or Ctrl+S.
1.10 Extended Withholding Tax – Company Code
Assignment
1.10.1 Assigning Withholding Tax Type to Company Code
Use
The purpose of this activity is to assign the withholding tax types defined to the Company Code.
Procedure
® Withholding Tax ® Extended Withholding Tax ® Company
Code ® Assign Withholding Tax Types to Company Code
2. On the Change View “Withholding tax information for company code per W/tax:” screen,
make the following New Entries:
Company Code Withholdi
ng Tax
Type
With/tax
agent
W/Tax
obligated
from
W/Tax
obligated to
Customer data
subject to
W/tax
Z001 I1 Activate 01.04.2011 31.12.2999 Activate
Z001 P1 Activate 01.04.2011 31.12.2999 Activate
Page 84 of 105

Company Code Withholdi
ng Tax
Type
With/tax
agent
W/Tax
obligated
from
W/Tax
obligated to
Customer data
subject to
W/tax
Z001 E1 Activate 01.04.2011 31.12.2999 Activate
Z001 EA Activate 01.04.2011 31.12.2999 Activate
Z001 EB Activate 01.04.2011 31.12.2999 Activate
Z001 EC Activate 01.04.2011 31.12.2999 Activate
Z001 ED Activate 01.04.2011 31.12.2999 Activate
Z001 EE Activate 01.04.2011 31.12.2999 Activate
Z001 EF Activate 01.04.2011 31.12.2999 Activate
3. To save the entries use save icon or choose Ctrl+S.
1.10.2 Activating Extended Withholding Tax Code
Use
The purpose of this activity is to activate the extended withholding tax code for the Company
Code. SAP R/3 system supports two types of withholding taxes
· Standard Withholding Tax (Classic)
· Extended Withholding Tax
Prerequisites
Take a decision to activate the extended withholding tax functionality or classic withholding
functionality.
Once you have activated extended withholding tax, you cannot return to using previous
withholding tax processing.
Procedure
® Withholding Tax ® Extended Withholding Tax ® Company
Code ® Activate Extended withholding tax
2. On the Change View “Enhanced Withholding tax functions active”: Overview screen, make
the following entry:
Company Code Company Code Z001 Defaulted
Page 85 of 105

Company Name Name of Company
Code
India Best Practices Ltd Defaulted
Ext.W/Tax Extended
Withholding
Activate the check box Activate the extended
with holding tax
3. To save the entries use save icon or use Ctrl+S.
1.10.3 Defining Accounts to post the Withholding Tax
Use
The purpose of this activity is to assign the General Ledger Master records to post the
withholding tax deducted, which will be paid to the government subsequently.
Procedure
® Withholding Tax ® Extended Withholding Tax ® Postings
® Accounts for withholding tax® Define Accounts for
Withholding Tax to be paid over
2. On the Maintain FI Configuration: Automatic Posting – Accounts screen, make the following
entries for the Chart of Accounts Z001:
Withholding Tax
Withholding
Type
Tax Code
General Ledger
Account
I1 I1 13113940
I1 I9 13113940
I2 I2 13113940
I2 I9 13113940
I3 I3 13113940
I3 I9 13113940
I4 I4 13113940
I5 I5 13113940
I6 I6 13113940
I6 I9 13113940
P1 P1 13113940
P1 P9 13113940
P2 P2 13113940
P2 P9 13113940
P3 P3 13113940
P3 P9 13113940
P4 P4 13113940
Page 86 of 105

Withholding Tax
Type
Withholding
Tax Code
General Ledger
Account
P5 P5 13113940
P6 P6 13113940
P6 P9 13113940
E1 E1 13113940
E2 E2 13113940
E3 E3 13113940
E4 E4 13113940
E5 E5 13113940
E6 E6 13113940
EA EA 13113940
EB EB 13113940
EC EC 13113940
ED ED 13113940
EE EE 13113940
EF EF 13113940
One General Ledger account has been assigned for all withholding tax types and codes
to post the deduction. If required different general ledger account can be maintained in
the combination of Withholding Tax Type and Withholding Tax Code.
General ledger account needs to be maintained on open item basis to perform the
withholding tax clearing. Make the necessary changes in the General ledger account
manually.
1.11 Maintaining Number Group for Internal Challan
Numbers
Use
You are going to create number range groups
Procedure
Menu System ® Services ® Table Maintenance ® Extended Table
Maintenance
Page 87 of 105

2. On the Maintain Table Views: Initial screen, Enter the table/ view name J_1IEWTNUMGR_1
and choose the Maintain push button.
3. On the Change View Number Groups for Internal Challan Numbers – EWT India: Section
Code screen, make the following entries
Company Code Section Code Off. W/Tax
Key
Number Group
Z001 Z001 194C 10
Z001 Z001 194J 10
Z001 Z001 194I 10
Z001 Z001 194D 10
Z001 Z001 194A 10
1.12 Assignment of Number Ranges
1.12.1 Assigning Number Ranges to Number Groups
Use
In this IMG activity, you assign each number group to a number range.
Procedure
® India ® Remittance Challan ® Assign Number Ranges to
Number Groups
2. On the Change View “INTERNAL NO RANGE FOR CHALLANS-EWT INDIA:”OVERVIEW
screen make the following entries.
Number Group Number Group 10
Int NR Internal Number
Range Key
02
3. To save the entries use Save icon or choose Ctrl+S.
1.12.2 Maintaining Number Ranges
Use
Page 88 of 105

The purpose of this activity is to maintain the number ranges that the system is to use to number
the remittance challans while posting the TDS Challan.
Procedure
® India ® Remittance Challan ® Maintain Number Ranges
2. On the Internal number ranges for Challan screen, select the Change Groups push button.
3. On the Maintain Number Ranges Groups screen, select the check box Group without text.
4. Select the from the menu Interval ® Maintain and assign the Company Code Z001 on the
pop screen
5. Select on the “Maintain Number Range Intervals” screen, select the menu Edit ® Insert Year
or Insert Year push button.
Year Year for which
number range
being defined
2011
From Number Starting number of
series
1000
To Number Ending number of
series
1999
6. If the number group is in un-assigned group, select the number group ‘10’ (put the cursor on
the number group 10 and choose the select element icon)
7. Select the check box “Group without Text” and choose the Assign Element Group push
button.
The challan numbers are year dependent. In case you need to maintain the number range
for new Fiscal year, maintain the number range to the new fiscal year, use the following
additional steps.
9. To maintain the number range for another fiscal year, select the check box “Group without
Text” on the “Maintain Number Range Groups” screen and select from the menu Interval ®
Maintain and assign the Company Code as Z001 .
10. Select the number rage 2011, which displayed in the screen, on the “Maintain Number Range
Intervals” screen, select the menu Edit ® Insert Year.
11. Maintain the number ranges by assigning the Fiscal Year, number series from and number
series to.
1.12.3 Maintaining Number Groups and SAP Script Forms
Use
The purpose of this activity is to specify which SAP script forms will be used to use to print the
withholding tax certificates.
Page 89 of 105

Prerequisites
Check SAP Script Form J_1IEWTCERT which is delivered with the Standard system for
generation of withholding tax certificates. If required copy from the 000 client to the client you are
using.
Procedure
Menu System ® Services ® Table Maintenance ® Extended Table
Maintenance
2. On the Maintain Table Views: Initial screen, Enter the table/ view name J_1IEWT_CERT_N
and choose the Maintain push button.
3. On “Change view “SAP Script Forms / Section indicators for EWT Certificate” screen, make
the following New Entries.
Company Code Section
Code
Off. With
holding
Tax key
Section
Type
From Number
Group
Z001 Z001 194C J_1IEWT_CERT 11
Z001 Z001 194D J_1IEWT_CERT 16
Z001 Z001 194I J_1IEWT_CERT 14
Z001 Z001 194J J_1IEWT_CERT 13
Z001 Z001 194A J_1IEWT_CERT 19
4. To save the entries use save icon or choose Ctrl+S
1.12.4 Assigning Number Ranges to Number Groups
Procedure
® India ® Withholding Tax Certificates for Vendors and
Customers ® Assign Number Ranges to Number Groups
2. To maintain on the “Change View “Number Ranges for Withholding Tax Certificates”:
Overview” screen, make the following New Entries.
Number Group Internal Number
Range
11 11
13 13
14 14
16 16
Page 90 of 105

Number Group Internal Number
Range
19 19
3. To save the entries use save icon or choose Ctrl+S
1.12.5 Maintaining Number Ranges
Use
The purpose of this activity is to maintain the number ranges that the system is to use to number
the Withholding Tax Certificates.
Procedure
® India ® Withholding Tax Certificates for Vendors and
Customers ® Maintain Number Ranges
2. To maintain on the “Withholding Tax Certificates (India)” screen, select the Maintain Groups
push button.
3. The Groups defined in the previous step will be appearing on the screen i.e. 11, 13, 14, 16,
and 19.
The certificate numbers are year dependent. In case of New Fiscal year, maintain the
number range to the new fiscal year, Use the following additional steps:
4. Select the check box above the number range group ID on the “Maintain number range
groups” screen.
5. Select from the menu Interval ® Maintain and assign the Company Code as Z001 .
6. On the “Maintain Number Range Intervals” screen select the number rage 2011, which
displayed in the screen, and select from the menu Edit ® Insert Year.
7. Maintain the number ranges by assigning the Fiscal Year, number series from and number
series to, for each Number group. Number Range should not overlap between the number
groups.
Number
group
Fiscal year From Number To Number Current Number
11 2011 110000 119999
13 2011 130000 139999
14 2011 140000 149999
16 2011 160000 169999
19 2011 190000 199999
8. The group text not transported and maintain manually.
Page 91 of 105

1.13 E-Filing, India Localisation Annual Legal Report
The Program gives the output in e-file with a different set of records. As per the Government
circular, the e-file should have records for which certificates have been printed. To enable the
customers to have better usable output , along with e-file SAP provides an Higherarchial ALV
report Functionality that will present the list of documents in the form of workflow. The ALV report
not only will have documents from which certificates have been printed but also the Document
workflow details from the internal challan updation stage.
The following are customization steps for E- filing Annual Report
1.13.1 Reason Code Mapping
Use
In this IMG activity, you create Reason codes for Exemption Certificate.
Procedure
IMG Menu System ® Services ® Table Maintenance ® Extended Table
Maintenance
2. On the Change View “Maintain Table Views: Initial Screen:” OVERVIEW screen make the
following entries.
Field name User action and values Note
Table/View j_1irsncodem
3. To maintain the entries choose Enter.
4. On the Change View “Change view Exemption Reason Code; e-Filing India Localisation”
OVERVIEW screen make the following entries.
Country Exemption Reson Off Rsn Cd
IN 01 Lower Deduction/No
Deduction thru
Certificate u/s 197
Deduction thru
Certificate u/s 197
Deduction thru
Certificate u/s 197A
Deduction thru
Certificate u/s 197A
Page 92 of 105

1.14 Business Place tables
Here we will customize entire Business place concept using the entries maintain in Table/View
1.14.1 Definition
.
Procedure
1. Access the transaction choosing following transaction code:
Table/View J_1BBRANCV
1.14.2 Activate Business place
.
Procedure
Table/View VIDBUPLA_ACTIVE
1.14.3 Assign Business place to plant
.
Procedure
Table/View J_1BT001WV
1.14.4 G/L assignment to Tax code & Business place
.
Procedure
Table/View J_1IT030K_V
5. Give the table name in SM30 & click on Maintain
6. Once entries maintained click on Transport to generate request
7. Find out the table path by clicking Customizing button if required.
Page 93 of 105

1.15 Master Data
1.15.1 Definition Chapter ID
Use
In this activity you are going to Define chapter Id belongs to your organization
Procedure
1. Access the transaction choosing one of the following transaction
code:
SAP R/3 menu India Localization Menu(J1ILN)  Indirect taxes  Master data
Excise Rate maintenance
Transaction Code J1ID
2. Select radio button Chapter ID and click on change Icon
Chapter ID Unit Of Measure Description as per Law
4801.00.10 PC XXXXXXXXXX
1.15.2 Materials Chapter Id Combination
Use
In this activity you are going to Give material.
Procedure
1. Access the transaction choosing one of the following transaction code:
SAP R/3 menu Logistics  Materials Management  Materials Master 
Material  Change  Immediately
Transaction Code MM02
2. The following key fields were used in Foreign trade Import or Export
Field name Description Default Values
STEUC Control code 4801.00.10
J_1ICAPIND Material excise type RG1
3. You can maintain the same in J1ID also by selecting the Material and Chapter ID
combination radio button
The following key fields were used:
MATNR Material
WERKS Plnt
J_1ICHID Chap. ID
J_1ISUBIND Subcontr's
J_1ICAPIND Matl type
GRs per
J_1IGRXREF
EI
J_1IDECFLAG Declared
Page 94 of 105

1.15.3 Cenvat Determination
Use
In this activity need to mention Input or Output material .
Procedure
SAP R/3 menu – User
menu
India Localization Menu(J1ILN)  Indirect Taxes  Master Data
 Excise Rate Maintenance
2. Choose radio button Cenvat Determination and choose Maintain (F5).
3. Maintain entries as follows
Plant Input Material Output Material
Z001 xxxxxxxx
Z001 xxxxxyyyy
1.15.4 Vendor CIN Details
Use
In this activity you are going to create/change vendor master record.
Procedure
SAP R/3 menu Logistics  Materials Management  Purchasing  Master Data
 Vendor  Central  Change
Transaction Code XK02
2. The following key fields were used:
J_1IEXCD ECC Number
J_1IEXRN
Excise
Registration
Number
J_1IEXRG Excise Range
J_1IEXDI Excise Division
J_1IEXCO
Excise
Commissionerate
J_1ICSTNO
Central Sales
Tax Number
J_1ILSTNO
Local Sales Tax
Number
J_1IPANNO
Permanent
Account Number
Page 95 of 105

J_1IEXCIVE
Excise tax
indicator for
vendor
J_1ISSIST SSI Status
J_1IVTYP Type of Vendor
J_1IVENCRE
CENVAT
Scheme
Participant
3. You can maintain the same in J1ID transaction also by selecting radio button Vendor Excise
details
1.15.5 Customer CIN Details
In this activity you are going to create/change Customer master record.
Procedure
1 Access the transaction choosing one of the following transaction code:
SAP R/3 menu Logistics  Materials Management  Purchasing  Master Data
 Vendor  Central  Change
Transaction Code XD02
2 The following key fields were used:
J_1IEXCD ECC Number
J_1IEXRN
Excise
Registration
Number
J_1IEXCO
Excise
Commissionerate
J_1ICSTNO
Central Sales
Tax Number
J_1ILSTNO
Local Sales Tax
Number
J_1IPANNO
Permanent
Account Number
J_1IEXCICU
Excise tax
indicator for
Customer
J_1ISERN
Service tax
registration
number
You can maintain the same in J1ID transaction also by selecting radio button Vendor Excise
details
Note: You can restrict the CIN Tab in customer master data and vendor master data user id wise
also
Access the transaction choosing one of the following transaction code:
SAP R/3 menu IMG Logistics General  Tax on goods movement  India 
Master Data  Assign Users to Material Master Screen Sequence
for Excise Duty
Transaction Code OMT3E
Page 96 of 105

Click on “User screen reference” from Tree and maintain Login Ids to whom you need to give
authorization for CIN Tab in Masters.
1.15.6 Excise Indicator for Plant
Use
In this activity you are going to give the excise details to plants .
Procedure
SAP R/3 menu – User
menu
India Localization Menu(J1ILN)  Indirect Taxes  Master Data
 Excise Rate Maintenance
Choose radio button Excise Indicator for Plant and choose Maintain (F5).
BUKRS Company Code
WERKS Plant
J_1IEXCD ECC Number
J_1IEXRN
Excise
Registration
Number
J_1IEXCO
Excise
Commissionerate
J_1ICSTNO
Central Sales
Tax Number
J_1ILSTNO
Local Sales Tax
Number
J_1IPANNO
Permanent
Account Number
J_1IEXCICU
Excise tax
indicator for
Customer
J_1ISERN
Service tax
registration
number
1.16 Opening balances Upload for Registers
1.16.1 RG23 A Part I, RG23 C Part I & RG1
1.16.1.1 Table entries
Prerequisite: To upload opening balance to RG1 we need to mention the Finished Goods as
Loose or Packed in RG1 Table. This has to be done manually of through writing a ABAP program
as per your requirements.
Page 97 of 105

Procedure
Transaction Code SE16
Table Name J_2IRG1BAL
Click on Create Entries (F5)
Maintain entries as follows
EXGRP Excise Group 10
DATUM Date 31.03.2011
MATNR Material XXXXXXXXX
FORM Material form P
Save the entries If it is required you can create transport request from source client to move
target clients/server as follows.
Once entries saved go to SE16 for contents > display content records > From the Menu > Table
entries > Transport entries.
System will create a work bench request save under package and release to transport.
1.16.1.2 Register Updation with quantity
Before going live of any project normally you will be uploading initial stocks by using 561
movement type in SAP system. In Indian business scenario if the said material is subject to
excise duty then we need to update Part 1 & RG1 register with the stock.
Using this activity, you can update the receipts of into RG23A Part I and RG23C Part I & RG1
Registers by select the radio button option.
Prerequisites:
Initial stocks must have been uploaded into system by 561movement and for such materials all
CIN details (J1ID) like Chapter ID, Material and Chapter ID combination and CENVAT
Determination should have been maintained
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Country India User Menu ® Indirect Taxes ® Registers ®
Excise Tax ® Update RG23A/C Issues and RG1
Transaction code J1I5
2. On the Update of Registers RG1 and RG23(Part1) screen, make the following entries:
Field name Description R/O/C User
action
and
values
Comment
Company
Code
Company Code R Z001
Plant Plant – for which RG1
Register is being maintained
R Z001
Page 98 of 105

Excise Group Excise Group for which RG1
register is being maintained
R 10
Material
Document
Number
Material document number O <enter the
material
document
number>
561 Movement Material
document number
Document
Year
Material document year O Material document year
Posting Date Date of Material document
Posted
R Enter the
Material
Document
Posting
Date
Movement
Type
Movement Type used for
posting the materials
O 561
Storage
Location
Storage location used for
posting the material
movements
O
Material Material number to update
the RG1 Register
O
Document
Date
Document date of the
material document
O
Batch Batch number of the
materials
O
Stock Type Stock Type declared O
Rule Excise Classification Rule O
Classification Pre-defined Classifications R ROP Receipts
ROP-Receipt from
outside under any other
provision
RG23/ RG1 RG23 / RG1 updation date R Select the
appropriat
e radio
button to
update the
Register.
Please
select the
document
entry date
radio
button
Date to be considered by
the system for updation of
Register
Document Entry date
Document posting date
System date
Registers Register to update R Select the
RG23A or
RG23C or
RG1
radio
button
Choose any one of
RG23A Part1
RG23C Pat1
RG1
For this transaction
Page 99 of 105

Please choose enter and ignore any messages.
3. System will display the ‘Update of Registers RG1 and RG23 (Part1’) screen:
Displays all the line items to meet the selection criteria to update the Register.
4. Select the line items which needs to be updated to Register by selecting the check box at the
beginning of the each line item
5. Simulate the selection by using the Simulate function or use Shift+F10 to simulate the
selection
6. System will display the selection Green or Red Traffic lights. The line items which can be
updated will be displayed with Green Traffic Lights and the line items which can not be
updated will be displayed with Red Traffic Lights.
7. After selecting the right documents select the line item and choose the Register Entry button
to update the Register or use Ctrl+Shit+F11 to make register entry.
Please perform step 7 only once, because if you perform two or three times, the
system will generate two or three times in register which may not required.
8. To see the changes you need to extract the respective register by transaction code J2I5 and
print utility program by transaction code J2I6 as per mentioned above.
9. Run the same for three register one by one by selection radio buttons to update the opening
balance stock in Registers
10.
1.16.2 Balances Updation in RG23 A Part II & PLA
Use
Before going live of any project normally you will be uploading initial balances by using FI
transactions in SAP system. By the time client go-live there might be some opening balance in
RG23A Part II and PLA registers.
Using this activity, you can update the receipts of into RG23A Part II and PLA Registers
by select the respective register button option.
This transaction involves Direct Table Entries so, please be careful when you are doing
this transaction. You have to do this activity before Extracting (J2I5) transaction i.e.
there should not be any entries in J_2IACCBAL table. If they are exists you can delete
them and make the following transaction and then Extract (J2I5) again.
Please do note that this is purely manual transaction system does not have any control or
validations in this i.e. system will cross check with any other entry.
Prerequisites: All CIN customization must have completed.
Procedure
SAP R/3 menu Tools ® ABAP Workbench ® Development ® ABAP
Dictionary
Page 100 of 105

Transaction code SE11
2. On the ABAP Directory: Initial Screen, make the following entries.
3. Choose J_2IACCBAL against Database Table filed and choose Display (F7) icon to enter
into table.
4. On Dictionary: Display Table screen, choose Utilities ® Table contents ® Create Entries
from Menu bar and make the following entries:
values
Comment
MANDT Client O Leave it blank Grayed out by system, sys
will give client number.
EXGRP Excise Group O 10 Choose appropriate excise
group
REGISTER Data element for
Register n
O RG23ABED for
RG23A BED
register
You can choose the
appropriate register listed
at the bottom.
DATUM Date O <Enter month
end date>
31.03. 2011
For example if you are
going live from 1.04.2011,
then you must enter the
last day of previous month
i.e. 31.03. 2011. When
you extract register the
date range should be from
01.04.2011 to 31.04.2011.
WERKS Plant O Leave it blank
OP BAL Basic duty (OP BAL) O Leave it blank
CL BAL Basic duty (CL BAL) O 9999.99
for example INR
Enter the closing balance
as on 31.03.2011
EXAMT Basic duty (EXAMT) O Leave it blank
EXIND Extract Indicator O Leave it blank
USNAM User name O Enter you user ID
CPUDT Entry Date O Entry date
31.03.2011
Date on which you are
making entry
CPUTM Entry time O Enter time
The following are Data elements for Registers:
RG23ABED, RG23ASED, RG23AAED, RG23CBED, RG23CSED, RG23CAED, PLABED,
PLASED, PLAAED,
PLACESS.RG23AECS,RG23CECS,PLAECS,RG23AAT1,RG23CAT1,PLAAT1
5. After making table entries save the entries by choosing Save icon or Ctrl + S.
Page 101 of 105

Please do remember that this is only a direct table entry of opening balance, system does not
check the actual FI entries. You need to make an appropriate FI entry to suitable to above
transaction. An example is give below for your reference:
You can use F-02 transaction code to pass the following FI entry:
RG23A Part II Account DR
Initial balances clearing a/c CR
Or
PLA BED Account DR
You can choose any appropriate accounting entry which is suitable to client.
6. After making table entry if you want to see you can extract register by using J2I5 transaction
code But you need to remember the extraction date should be 01.04.2011 to 31.04.2011 as you
have given closing balance as on 31.03.2011.
7. Extraction is possible only if there are some transactions (actual incoming excise invoices).
That is to say you can extract register only after your first actual CIN transaction in system (other
than opening balance).
The same process can be followed for PLA register also.
Result
Table entry for RG23A Part II is made.
1.16.3 Balances Updation in RG23 C Part II
Use
To upload the opening balance in RG23C Part II.
This transaction involves Direct Table Entries so, please be careful when you are doing
this transaction. You have to do this activity before Extracting (J2I5) transaction i.e.
there should not be any entries in J_2IACCBAL table, except the balances of RG23A
Part II and PLA balance as mentioned above. If they are exists you can delete them and
make the following transaction and then Extract (J2I5) again.
Please do note that this is purely manual transaction system does not have any control or
validations in this i.e. system will cross check with any other entry.
The RG23C is for CENVAT credit on capital goods. Hence in this step you upload only the
balance in the RG23C Part II. The RG23C balance on hold will not be uploaded in the
table. The balance will remain in the FI books as a balance in a GL account. When this
credit for the ‘On hold’ balance is due, it will be transferred to RG23C Part II using Excise
JV (transaction code J1IH).
Prerequisites: All CIN customization must have completed.
Procedure
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SAP R/3 menu Tools ® ABAP Workbench ® Development ® ABAP
Dictionary
Transaction code SE11
2. On the ABAP Directory: Initial Screen, make the following entries.
3. Choose J_2IACCBAL against Database Table filed and choose Display (F7) icon to enter
into table.
4. On Dictionary: Display Table screen, choose Utilities ® Table contents ® Create Entries
from Menu bar and make the following entries:
values
Comment
MANDT Client O Leave it blank Grayed out by system, sys
will give client number.
EXGRP Excise Group O 10 Choose appropriate excise
group
REGISTER Data element for
Register n
O RG23CBED for
RG23C BED
register
You can choose the
appropriate register listed
at the bottom.
DATUM Date O <Enter month
end date>
31.03.2011
For example if you are
going live from
01.04.2011, then you must
enter the last day of
previous month i.e. 31.03.
2011. When you extract
register the date range
should be from 01.04.2011
to 31.04.2011.
WERKS Plant O Leave it blank
OP BAL Basic duty (OP BAL) O Leave it blank
CL BAL Basic duty (CL BAL) O 9999.99
for example INR
Enter the closing balance
as on 31.03.2011
EXAMT Basic duty (EXAMT) O Leave it blank
EXIND Extract Indicator O Leave it blank
USNAM User name O Enter you user ID
CPUDT Entry Date O Entry date
31.03.2011
Date on which you are
making entry
CPUTM Entry time O Enter time
After making table entries save the entries by choosing Save icon or Ctrl + S.
Please do remember that this is only a direct table entry of opening balance, system does
not check the actual FI entries. You need to make an appropriate FI entry to suitable to
above transaction. An example is give below for your reference:
Page 103 of 105

You can use F-02 transaction code to pass the following FI entry:
RG23C Part II Account DR
You can choose any appropriate accounting entry which is suitable to client.
5. After making table entry if you want to see you can extract register by using J2I5 transaction
code (as explained above). But you need to remember the extraction date should be
01.04.2011 to 31.04.2011 as you have given closing balance as on 31.03.2011.
6. Extraction is possible only if there are some transactions (actual incoming excise invoices).
That is to say you can extract register only after your first actual CIN transaction in system
(other than opening balance).
The same process can be followed for PLA register also.
Result
Table entry for RG23C Part II is made.
1.16.4 RG23C On Hold
Use
When capital purchases are made which are eligible for CENVAT, RG23C(Part II) will be credited
with only 50% of the CENVAT. The balance 50% will be CENVAT on Hold.
The CENVAT on hold opening balance is not to be uploaded into Excise Register. It will remain
as a balance in GL A/c for CENVAT on hold (Account No. 24930000 in chart of Accounts CAIN).
In the new year when the credit for the CENVAT on hold is due the credit is taken using excise
JV. The procedure for this is as follows, assuming CENVAT on Hold credit to be taken into
RG23C (BED) is to be taken for Rs. 100.00
Procedure
SAP R/3 Menu Indirect Taxes ® Excise JV ® Create
Transaction code J1IH
2. On the Excise JV – Main Menu screen choose Additional Excise.
3. On the Create Excise JV – Initial Screen (Diff Excise Posting) screen make the following
entries:
values
Comment
Document Number A Enter any dummy entry
Document year Current year Example 2011
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Company Code Z001
Plant Z001
Excise group 10
Sub-transaction
Modvat Account
Selection
RG23C
4. Choose Enter to continue.
5. On the Create Excise JV – Details wrt to exc inv A 2011 for diff exc post Screen make the
following entries:
values
Comment
Document Date Today’s date
Posting date Date on which to
Post
BED Amount 200.00 Enter twice the amount of
credit to be taken
6. Choose Determine GL accounts.
System determines the GL accounts automatically in the dialog box Excise JV – G/L Account
Determination. No changes to be made. Choose Enter.
7. Choose Save or Crtl+S.
Result
System issues a message successfully created with reference of the documents created.
Following Accounting entry is pass
Itm PK Account
Account short
text Assignment Tax code Amount
1 50 24930000CENVAT hold V0 -200
2 40 24930000CENVAT hold V0 100
3 40 24850000CENVAT CapBED 20040603V0 100
RG23C (Part II) is credited for Rs. 100.00
Page 105 of 105

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