ROPRecordAPVendorInvoice

Accounting Process: Record A/P Vendor Invoice
Contents
Prerequisites & Timing........................................................................................1
Process Flow .........................................................................................................2
Typical Accounting Entries.................................................................................3
Step‐by‐Step..........................................................................................................4
Data Guidelines....................................................................................................9
Reporting Invoices in Sage................................................................................14
Special Handling of Expense Reports .............................................................14
Special Handling of American Express Statements ......................................15
Special Handling of Auto Pay Statements......................................................16
Errors and Error Handling................................................................................16

Prerequisites & Timing
Several processes occur before an invoice is ready to enter into Sage:

1a. Purchasing: goods/services described, quotation/bid solicitation,
vendor selection, order approval, ordering, receiving.
1b. Human Resources: prepare payroll based on timesheets.

2. Finance: prepare Expense Voucher Form, get approval signatures,
assemble invoice package. An EVF should be prepared within the
same month and no later than seven days after receiving the invoice.
DO NOT WAIT UNTIL PAYMENT IS MADE.

When a Purchase Order (PO) covers more than one item and some
items are received in one month and the remaining items are received
in the next month, and if the vendor has invoiced us for the first
group of delivered items, then that invoice should be entered and
posted in the month of goods receipt. Do not wait for the final receipt
of goods to prepare an Expense Voucher Form.

3. Sage operator: determine which Sage transactions are needed. Not all
invoices are entered as A/P Invoice. The following table identifies the
transaction(s) that apply to EVFs based on the GL coding.

GL Code included in
EVF Use Transaction Comments
Accounts Payable
(e.g., 2000)
A/P Invoice purchase on credit with no vendor
payment
When Accounts
Payable
When purchases are made on a
credit basis, i.e., they are made
with the understanding that the
supplier accepts payment at a
later date, they become an
Accounts Payable item—
meaning the purchase amount
is posted as an accounting
transaction that shows as a
liability on our balance sheet
and as a debt to the supplier
(vendor) on the A/P sub‐ledger.

Purchases made on a cash basis
are paid for immediately. They
are not Accounts Payable items.
About Sage
In this document “Sage” is used
as an abbreviation for the Sage
100 Fund Accounting
application.
Background
About Sage
When Accounts Payable
Types of Vendor Invoices
Roles & Responsibilities
References
Overview of Invoices in Sage
Payment Methods
Currencies and Currency
Exchange Rates
Auto Pay
Revision: 3/21/2014 Page 1

bank account
(e.g., 1051)
A/P Invoice and
A/P Manual Check
purchase on credit with payment
by check or wire
office cash
(e.g., 1500)
A/P Invoice purchase with office cash
A/R cash advance
(e.g., 1921)
A/R Receipt purchase with cash advance

4. Sage operator: determine which currency to use for the transaction.
Types of Vendor
Invoices
“Invoices” include several
different types of documents that
reflect payments due to external
parties:
 Vendor invoices
 Vendor statements
 Expense reports
 Contract (like rent)
 Payment requests that
cover everything else not
listed
 Payroll to be done by ADP

Process Flow
Initiate a new session:
1. Use menu Transactions > Enter A/P Invoices to open a session
window.
2. Initiate a new session/batch for the invoices.
Enter vendor invoices. For the Expense Voucher Form:
3. Enter the invoice.
4. Close the window.
5. File the invoice in the “open payables” folder.
Verify transactions entered correctly:
6. Use menu Reports > Transaction Reports > Unposted General Ledger
Transactions to access and run the “”API ‐ Accounts Payable Invoices
by Session” report to audit your unposted transactions for
completeness and accuracy.
7. Correct errors by changing the original transactions.
Post the transactions in the session:
Periodically, but no later than month‐end, post all open transactions. If a
purchase involves a cash advance, post the
transaction the same day it is entered. If you need to pay the vendor, be
sure the transaction is posted first.
8. Use menu Activities > Manage Sessions > Post Transactions to open a
window in which you post an open session’s transactions.
9. Select one or more session IDs by clicking their checkbox.
10. Click the [Post] button.
11. Close the window.
12. Run, print, and review posted GL transaction report for errors.
Correct errors.

Roles &
Responsibilities
Prepare Expense Voucher Form
with account coding
HO: to be determined
Afghanistan: Accountant
Vietnam: to be determined

Enter vendor invoices in Sage
HO: Fred Lopez
Afghanistan: Accountant

Post vendor invoices in Sage
HO:  Fred Lopez
Afghanistan: Accounting
Manager


Typical Accounting Entries
Transaction DR CR
actual vendor invoice expense   A/P ‐ region (200x)
other vendor statement without
auto pay
expense A/P ‐ region (200x)
PG&E statement with auto pay expense cash bank account from
which the payment will
be drawn (1000–1499)
expense report item paid by
employee’s cash or credit
payment request expense A/P ‐ region (200x)
payroll register to ADP (without
advance)
payroll
expense
A/P ‐ region (200x)
recognize actual cash expense with
vendor (in actuality, four
transactions may be necessary to
effect this entry)
expense office cash (1500–1514)
prepaid expense to be recorded as
asset
prepaid
expense (asset)
A/P ‐ region (200x)
prepaid expense to be recorded as
expense

References
Relevant accounting policies:
 Signing authorities.
 Expenses are tracked on
an accrual basis: expenses
are recorded when the
associated goods and/or
services have been
rendered—not when they
are paid for.
 Prepaid expenses.
 Cash payments.
 Retroactive expenses:
recording expenses
incurred in a previous
month whose GL has
closed.
 Incomplete purchases.
 Segregation of duties: The
authorization or approval
of two individuals to
complete a transaction.

Relevant Sage functions:
 Transactions > Enter A/P
Invoices is used to enter
new vendor invoices.
 Transactions > Enter A/P
Manual Checks is used to
enter auto payments.
 Activities > Manage
Sessions > Post
Transactions is used to
post selected transactions.
 Reports > Transaction
Reports > Unposted
General Ledger
Transactions is used to run
a report. The “API ‐
Accounts Payable Invoices
by Session” report is
useful to audit your
invoices for completeness.


Step-by-Step
Create a New Session
1 Click drop‐down menu
Transactions/ Enter A/P
Invoices to open the “A/P
Invoices Session” window.
Note: transaction windows
can be re‐sized, they can fill
the application window or
appear as small standard
windows.

2 The “A/P Invoices Session”
window opens.

3 Initiate new session: type “+”
in Session ID. You will not
see the “+”, instead an
automatically‐generated
Session ID appears.

4 Press the [Tab] key.
The other fields open for data
entry.

5 Enter Session Description.
Correct the Currency as
needed. Accept the default
Session Date.

References, cont’d.
 Reports > Transaction
Reports > Posted General
Ledger Transactions is
used to run s report. The
“Posted GL API
Transactions ‐ Susan”
report is useful to audit
your invoices for
completeness.
 Reports > A/P Analysis >
Aged Payables is used to
run a report. The “Aged
payables by Susan” report
is useful to audit your file
of open payables (unpaid
invoices).

Relevant accounting
procedures:
 Add a vendor to Sage
 Change vendor
information in Sage
 Enter and post A/P
Manual Check (APC)
 How to prepare an
Expense Voucher Form

Enter an A/P Invoice
1 Click [Start] to open the
invoice window.

2 Enter the Invoice Number,
consult the Guidelines for
preferred values. Press the
[Tab] key to open the other
fields.
Should the same invoice
number have been used
previously for the same
vendor, you will have to alter
it here to make it unique. Do
this by appending “‐2” to it.
The Session Date and
Description are automatically
copied to the Invoice Date
and Description.

3 Correct the Invoice Date and
Description as needed
following the Guidelines. For
purchases on account (credit)
enter Vendor ID, this is easily
done by selecting it from the
drop‐down list. Verify the
vendor name, address, and
invoice due date; change as
needed by overtyping. If the
vendor is new to ROP, that is
there is no existing vendor
record, then you will have to
add one. See the next step.

Overview of Invoices in
Sage
Sage has been configured to
treat all financial transactions as
subject to batches: all
transactions are entered in a
batch, after which they are
posted as a group. This is
governed by a built‐in
processing mode “BP” for
Batch‐to‐Post.

Batching allows a person with a
stack of vendor invoices to enter
them one by one in the same
session, then at the end post
them all at one time. Timely
accounting requires that batches
are not kept for more than a
week and are entered within
one full business day and
posted ASAP thereafter.

How the data is organized in
Sage: A session corresponds to
one batch of invoices. A session
can have one or more invoices;
an invoice is called a document
in the reports. An invoice has
two or more line items—at least
one debit and one credit. A line
item is called a transaction in the
reports (but in reality it is the
invoice that is the transaction).
Expense Voucher
Form Establishes
Session
The basis for ROP’s use of Sage
sessions and invoices is tied to
the Expense Voucher Form
(EVF): a single EVF defines both
a session and an invoice. The
form names the vendor,
describes the purchased goods
and/or services,  and contains
the account coding for all the
invoices to which it applies. The
batching decision is made by
the person who prepares the
EVF.

4 To add a vendor record, click
the Vendor Information
button on the toolbar at the
top of the session window.
This opens the “Vendors”
window. Click [New] to clear
the window so you can enter
the correct data for the new
vendor.
Continue this with the
separate process Set Up New
Vendor.

5 In the invoice enter each
accounting entry line item as
it is recorded on the Expense
Voucher Form. For the
Description, follow the
Guidelines.
At least one line item must
specify a GL code of type
Accounts Payable ‐ Vendor,
the allowable values are
2000–2002.
You will need at least two
line items—at least one debit
and at least one credit. The
sum of the credits must equal
the sum of the debits.
The Invoice Amount must
equal the net of the A/P
Vendor line items.
Accept Entry Type.
Overtype Exchange Rate
only when the economy is
highly inflationary—and not
even then.

6 When all the line items are
entered, save the invoice:
click [Save].

7 Hand‐write the Session ID
and current date on the
Expense Voucher Form.

8 Close the invoice session
window: click [Close].

Payment Methods
Payment methods generally do
not affect the way in which a
vendor invoice is entered in
Sage—with one exception.
Payment can be initiated by
ROP or the vendor. Payment
can be initiated manually in
person, automatically, by
phone, and on a website. The
methods are:
 Check, hand‐written or
machine‐printed
 Cashier’s check
 Money order
 Wire transfer
 Electronic funds transfer
like Automated Clearing
House (ACH)
 Cash — this is the only
payment method that does
NOT apply to invoices
entered as A/P Invoices.
Currencies and
Currency Exchange
Rates
When invoices are entered in USD
and when they are entered in a
foreign currency.

Invoices are entered in the
currency stated on the vendor
purchase document. Sage
automatically converts foreign
currencies to USD on the
reports using an exchange rate
that is entered monthly.

When entering a vendor for a
new A/P invoice, you are
restricted to selecting an
existing vendor whose currency
is the same as entered for the
session.

9 File the invoice in the “open
payables” folder.

Verify Entered Invoices
1 Click cascading menu
Reports > Transaction
Reports > Unposted General
Ledger Transactions to open
the “Unposted General
Ledger Transactions”
window.

2 The “Unposted General
window opens.

3 Browse existing reports: click
arrow in Report Name field
to open a list of reports.
Select report “API ‐ Accounts
Payable Invoices by Session”:
click its name in the list.

4 After a moment the drop‐
down list will close
automatically.

5 Run report: click the Print to
Screen icon in the toolbar.
The report opens in a new
window with its own
toolbar.


6 Adjust print settings so
report will print correctly.
The report is designed to
print landscape on legal size
paper (8.5” x 14”). Click the
Print Setup icon in the
toolbar to open the “Print
Setup” dialog box. Change
the settings as needed, click
[OK].

7 Print the report: click the
Print icon on the toolbar.
8 Close the report window:
click the Exit icon on the
toolbar.

9 Close the “Unposted General
window: click the X in the
upper right corner of the
window.

10 Compare the report against
the Expense Voucher Forms
you entered previously. If
there are errors, correct them
with the directions in the
next section.

Post the A/P Invoice Transaction
1 Click cascading menu
Activities > Manage Sessions
> Post Transactions to open
the “Post Transactions”
window.


2 Scroll down to the API
sessions.
Select one or more sessions
by clicking their check box.

3 Click the [Post] button. This
posts all the transactions
(documents/invoices) in the
selected sessions.

4 Close the window: click the
[Close] button.

Data Guidelines
Guidelines for Using Sessions
An explanation of deciding which open session to choose and when to start a new
session.

Sessions allow for dual control over the entering and posting of AP
invoice transactions.

 Do not combine different document types in the same batch‐session.
 Do not combine different currencies in the same batch‐session.
 When adding an invoice to an open session, choose the oldest session
with the same document type. (As long as EVFs are used to define a
session, no one will be adding an invoice to an existing form. So this
direction is extraneous.)
Guidelines for Data Values
An explanation of the preferred value and format of the various fields.
Session ID
The Session ID can hold up to 31 characters.

Sage accepts most any text for a session id. It will generate a new value by
incrementing the most recently used value when “+” is entered. ROP has a
preferred format: API‐xxxx where xxxx is a number. So, enter “+”, if the
“EVF” is an acronym for
Expense Voucher Form.

generated session id does not follow the preferred format, follow the
directions in the next paragraph.

Open the Unposted General Ledger Transactions ‐ Session Numbers
report. If you find a session id of the preferred format there, use the next
number in sequence. If not, open the Posted General Ledger Transactions ‐
Session Numbers report and look for a proper value; if the report gets
long, change the date range in the filter.
Session Description
The description can hold up to 60 characters of text.

Descriptions can greatly aid in the audit and reconciliation of accounts.
Therefore it is valuable to Roots of Peace that informative descriptions be
used.  Use the EVF description.  Modify as necessary to include the
document type, and range of document dates, and perhaps more detail. In
addition, append your initials to the beginning of the description to make
it easy for you to find your sessions in a list (in particular the “Post
Transactions” window). For example: “MK various HO invoices” and
“AA office chair for Peter.”

Specific examples:
 When the EVF encompasses two or more purchases, list the various
items, like “office chair for Peter, desk for Mohammed.”
 If the session description is “reversal” some explanation is needed in
the invoice description including session and/or invoice of original
entry.
 For expenses that cover more than one day, include the date range in
the description. If space is limited, use only the month and year.
 The description should include some explanation of why the expense
was necessary, e.g., for an invoice description like “plumbing
materials” add why this was necessary (like “repair gas leak”) and
where (“in office”).
 For travel expenses, description should name the traveler and travel
dates.
Session Date
Each date can hold values in the format of mm/dd/yyyy.

When you create a new session, you can enter a session date equal to the
current date. Some people use the invoice date, better to use the current
date.
Invoice Number
An explanation of the preferred value of invoice number.

The Invoice Number can hold up to 20 characters.


Use the Expense Voucher Form number. If none, look at the actual
invoices.

Most vendor invoices have an invoice number, either pre‐printed or hand‐
written. If there is such a number, enter it without leading zeros. For
example, if the number is 01234, enter it as 1234.

Some documents that you enter for payment do not have a number.
Examples of these documents: credit card statements, expense reports,
payroll advance requests, payment requests. For these you will construct
an appropriate invoice number.

Document Type Example of Invoice Number
invoice without number INVOICE 09‐11‐2013
credit card statement STMT AMEX 09‐2013
utility statement STMT PG&E 10‐2013
receipt RECEIPT 10‐5‐2013
expense report EXPRPT Tucker 9‐2013
payroll advance request PAYADV Fred 09‐2013
payment request PAYREQUEST 09‐22‐13
contract CONTRACT 03‐10‐2014

Note that in some cases the vendor name may be included. While this is
redundant, because the vendor name is associated with the invoice in
Sage, it can be helpful in searching through a report.
Invoice Date

Sage automatically propagates the session date to the invoice date. This
can be overtyped, and in most cases should be overtyped.

The invoice date is the date of the vendor’s invoice. This date normally
appears on the invoice. If you are invoiced via email, you can consider the
invoice date to be the email date.

Document Type Example of Invoice Date
one invoice with date date on invoice
multiple invoices with dates most recent date on invoice
invoice without date date you were notified, e.g., date of email

vendor statement period ending date
expense report period ending date or, if none, the date the
employee signed the report
payroll advance request date of the advance
payment request date of the request
Invoice Description
Each description can hold up to 60 characters of text.

By default, Sage will automatically copy the session description to the
invoice description. In most cases it is best if you change the invoice
description (by overtyping). Use invoice description to represent the
general nature of the invoiced products/services. Example: “Travel by
John Grant to conference in Dubai Sep 2013”.

Specific examples:
 Invoice description should say what service and/or product the
invoice is for.
 For expenses that cover more than one day, include the date range in
the invoice description. If space is limited, use only the month and
year.
 The invoice description should include some explanation of why the
expense was necessary, e.g., for an invoice description like
“plumbing materials” add why this was necessary (like “repair gas
leak”) and where (“in office”).
 For travel expenses, invoice description should name the traveler and
travel dates.
 For PG&E statement that will be paid automatically: “electricity and
gas for HO, autopay on mm‐dd‐yyyy”
Line Item Description
Each description can hold up to 60 characters of text.

By default, Sage will automatically copy the invoice description to each of
the line item descriptions. In most cases it is best if you change the line
item descriptions (by overtyping). Use line item description to explain the
exact item being charged to that expense account; examples: “per diem,”
“airfare,” “lodging,” “meals.”

Specific examples:
 It is okay to have an invoice description begin “purchase of” but not
the line item description. It should just say what was purchased.
 An invoice description can begin “meeting at . . . because . . .” but the
line item description should identify the nature of the expense, e.g.,
room rent, equipment rental, service personnel.

 For prepaid expenses, include in the line item description the time
period in which the expense will be incurred.
 For accounts payable liability GL code, the line item description can
be the same as the invoice description; example: “Travel by John
Grant to conference in Dubai Sep 2013”.
Line Item Effective Date

Sage automatically propagates the invoice date to the line item effective
dates. These can be overtyped, and in some cases should be overtyped.

All line items in the same invoice must have the same effective date. If not
there will be a warning message.

The effective date can be the same as the invoice date. There are at least
two exceptions:

(a) Sage will not allow you to enter a line item effective date for a month
that is locked. If the actual expense (invoice) date falls in a locked month,
enter an effective date equal to the first of the oldest non‐locked month.
See the following table for examples.

Current
Date EVF Date
Accrual
Month Invoice Date
Last
Locked
Month Eff. Date
5‐10‐2012 4‐30‐2012 1‐2012 1‐15‐2012 1‐2012 2‐1‐2012
5‐10‐2012 4‐30‐2012 1‐2012 1‐15‐2012 2‐2012 3‐1‐2012
5‐10‐2012 4‐30‐2012 1‐2012 1‐15‐2012 3‐2012 4‐1‐2012
5‐10‐2012 4‐30‐2012 4‐2012 4‐21‐2012 3‐2012 4‐21‐2012

(b) When you need to force the accounting entries to post to a different
month’s GL. This is most likely to happen with a prepaid expense, like
parking, that is invoiced and payable before the service month. If you do
not post the cost to a prepaid expense asset account, you can change the
effective date to the following month so the expense is reflected there.
Example: invoice dated 8‐15, payment due 8‐26, for parking in Sept; use
effective date = 9‐1.


Reporting Invoices in Sage
A discussion of when the user might print and review a report of purchase
transactions.

Because invoices are posted manually after they are entered, you can
report unposted invoices as unposted GL transactions. Once a session has
been posted, its invoices can be found in (a) the Posted GL Transactions
reports and (b) the Aged Payables reports.

Menu Reports > Transaction Reports > Unposted General Ledger
Transactions opens a window in which you select or create a report, then
run it. The “API ‐ Accounts Payable Invoices” report is useful for auditing
your file of open payables (unpaid invoices).

Menu Reports > Transaction Reports > Posted General Ledger
Transactions opens a window in which you select or create a report, then
run it. The “Posted GL API Transactions ‐ Susan” report is useful to audit
your invoices for completeness.

Menu Reports > A/P Analysis > Aged Payables opens a window in which
you select or create a report, then run it. The “AP Aging” report is useful.
The report can be used to audit your file of open payables (unpaid
invoices).

In both reports there is no easy, straightforward way to filter the data so
only your invoices are reported, so you may have to ignore invoices
entered by others. You can approximate filtering by User id with GL Code
and/or Location Code. On the GL report you can include the User Id
column in the report.

Special Handling of Expense Reports
Employees submit expense reports monthly.

There are four types of employee expenses. Generally they are segregated
on different reports and the payee differs.

Type of Expense Payee
a ROP expense paid with Amex corporate card Amex
b personal expense paid with Amex corporate card; these
represent “due to ROP” items
ROP
c ROP expense paid with employee’s personal credit card employee

d ROP expense paid with employee’s cash employee

Expense reports should have an Expense Voucher Form with account
coding and signatures. For expense type (b) the employee should attach a
check payable to ROP when that amount exceeds the sum of types (c) plus
(d).
Transaction DR CR
ROP expense report item charged to Amex
(type a)
expense Amex
suspense
(9997/9998)
personal expense charged to Amex (type b) A/R (1900) Amex
suspense
(9997/9998)
expense report item paid by employee’s
cash or credit (types c and d); vendor is
employee
expense A/P ‐ Home
Office (2001)
when employee has both types b and c/d,
entry in the amount of the absolute value of
the difference between b and c+d
A/P ‐ Home
Office (2001)
A/R (1900)

Special Handling of American Express Statements
American Express statements are typically associated with employee
expense reports. These are only handled in the Home Office.
Process Flow
Prepare statement.
1. American Express (Amex) publishes the statement on their website
and sends a notification email to ROP with a link to the statement.
Access statement.
2. Read email notification, download statement from website.
3. Distribute statement to each employee having charges on the
statement.
Initiate a new session in Sage.
4. Same as for vendor invoices.
Enter statement.
5. Same as for vendor invoices. Enter each statement line item as one

transaction line item, name cardholder.
Post transaction.
6. Same as for vendor invoices.
Transaction DR CR
receive American Express statement Amex suspense
(9997/9998)
A/P ‐ HO (2001)

Special Handling of Auto Pay Statements
We have established auto pay for some vendors that bill us by statement.
The prime example is PG&E. Their statement includes the date on which
the auto pay will happen and the amount of the payment.
Transaction DR CR
when statement is received, enter
and post statement as A/P Invoice
expense A/P for vendor
(2001)
when statement is received, enter
only the auto pay transaction as A/P
Manual Check; do not post
A/P for vendor
(2001)
bank account
when bank statement is reconciled,
post the previously‐entered auto
pay transaction (A/P Manual Check)

Errors and Error Handling
What kinds of things can go wrong? How are they corrected?

Errors are discussed here in the order in which they can be encountered:
1. while entering the invoice
2. after entering the invoice and before posting it
3. after posting the invoice
Errors While Entering the Invoice
Unique invoice number. Sage requires all invoices for a particular vendor to be
uniquely numbered. If you are entering a new invoice with a number that
was previously entered for the same vendor, and you confirm it is correct,
add a suffix like “‐2” to the number of the new invoice.
Auto Pay
For some suppliers customers
can elect to have their account
balance paid automatically.
Customers receive statements
normally, but a day or two
before payment is due the
supplier will initiate a payment
from the customer’s specified
bank account. This payment is
typically processed by
Automated Clearing House
(ACH).


Caution is needed: when the new invoice has the same number as a
previous invoice entered for the same vendor, the new data can overwrite
the old. You will get a warning message before this happens, change the
invoice number to avoid the overwriting.

Vendor not found. Sage restricts your choice of vendors to one whose
currency is the same as entered for the session. If the vendor you want to
enter is not selectable, that is the vendor is not on the drop‐down list,
check the session currency. (The session currency is displayed in the
Totals line at the bottom of the window, just above the action buttons.) If
the session currency is correct, you will have to add the vendor as new. If
the session currency is incorrect, you will have to cancel both the invoice
and session and start over with the correct currency. To cancel the invoice
and session, click the [Close] button, then [Yes].
Errors After Entering the Invoice and Before Posting It
Errors found in unposted invoices are easily corrected by editing the
invoice.
Errors After Posting the Invoice
If the invoice has already been paid, please see Pay Vendor Invoice for
directions.

There are two basic methods of correcting errors found in posted invoices,
in some cases both must be used.

Reverse invoice. Create/open an A/P invoice session, then on the blank
document window click the “Reverse Posted Document” icon in the
toolbar to open a dialog box of the same name. Select a session and then a
document in that session to reverse; you can keep or change the existing
document and effective dates.

Journal voucher. Enter a Journal Voucher. For an incorrect account coding,
enter line items to reverse the original error and establish the correct
coding. For an incorrect effective date, enter one set of debit(s) and credits
with the correct effective date and a second set with the wrong effective
date; be sure that the line items with the wrong effective date zero out the
original error. In all cases, use a description to identify wrong API and
explain the error.

Common errors   Correction method
Wrong account
coding
journal voucher
Wrong amount reverse and re‐enter A/P invoice

Wrong vendor reverse and re‐enter A/P invoice
Wrong vendor
address
reverse and re‐enter A/P invoice; if no record is needed
of the address change, you can simply correct the
address on the check itself
Wrong effective
date
(a) reverse and re‐enter A/P invoice OR (b) journal
voucher
Void check menu Activities, Check Writing, Void Checks/Vouchers

ROPRecordAPVendorInvoice

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