The humble checklist is too often your protection from event disaster. You need to understand them and improve them. In this slideshow I give an example of the toolkit on the day of the event. the commentary is found at https://soundcloud.com/epms/checklist Listen to this as you view the slide show.

1. 1 Copyright William J. O’Toole epms.net
Checklist
Event Management
It is so familiar that people rarely think of
it
The toolkit checklist
William O’Toole,
Events Development Specialist

2. 2 Copyright William J. O’Toole epms.net
Commentary
 The commentary to accompany this slideshow
is found at:
 https://soundcloud.com/epms/checklist

3. 3 Copyright William J. O’Toole epms.net
Advantages of the checklist
 Easy to compile
 The checklist can be adapted
 It can be more of a prompt list - i.e. a
reminder
 It is the little things that can ‘derail’ the event
 Each event can be a test of your checklist
 Everyone I’ve met can use a checklist
 Excellent tool for delegation

4. 4 Copyright William J. O’Toole epms.net
Checklist example: the kit
 What you will ‘kit up’ on the day of the event
 A selection from thousands of event
professionals around the world – I have been
collecting these types of checklists for years
 This is only a guide for your tool kit
 I prefer to call it the o’toolekit
Concert in Papua New Guinea Concert dance in Saudi Arabia

5. 5 Copyright William J. O’Toole epms.net
the event (o)toolkit - what do you have on you
on the day of the event:
 Smart phone/PDA
 Hand held
 Loud speaker/hailer
 Clipboard
 Spare paper
 Pens - lots of
 Security passes
 Event Operation Manual/tablet
 Schedules
 Contact numbers
 Incident report sheet
Plenty of cheap pens
Very handy Swiss Army knife

6. 6 Copyright William J. O’Toole epms.net
 Torch ( small one)
 Swiss Army penknife (some event managers would not
be without a pair of scissors) - however watch the
legality of this - particularly if travelling
 Camera ( small)
 Gaffer tape
 Bluetak
 Electrician's Screwdriver/pliers
 Cable ties
 Keys
Never buy a black torch
Gaffer tape
Electrician’s
screwdriver

7. 7 Copyright William J. O’Toole epms.net
 Blockout, hat, sunglasses, rain cape
 Credit cards
 Cheque/Check book
 Cash (and change) *
 Small edibles ( as it can be difficult to get food
on the day)
 Water bottle
 Flat shoes
 Toothpaste and brush
 Business cards
keys
Business cards
pliers

8. 8 Copyright William J. O’Toole epms.net
 Paper Clip – removing DVD/CD
 A ruler (this wasn't explained by the event manager)
 Rubber gloves (if you do kid's events - handy for picking
up stuff)
 Your medication
 Adapter (i.e. for electric plugs)
 Mobile phone top up card
 Safety pin
 Bright shirt or distinctive hat so you can be found in a
crowd
 Spare USB memory stick
Cash change (mine from
many events around the world)
USB stick with
cord so you don’t loose it

9. 9 Copyright William J. O’Toole epms.net
More information
 Books: Events Feasibility and Development,
Corporate Event Project Management, Festival
and Special Event Management - find them on
the web - William O’Toole author
 The best is to attend a workshop on event
project management, risk management or any
of my other workshops.
 Send me an email to find out the next
workshops - go to www.epms.net/contact/

10. 9 Copyright William J. O’Toole epms.net
More information
 Books: Events Feasibility and Development,
Corporate Event Project Management, Festival
and Special Event Management - find them on
the web - William O’Toole author
 The best is to attend a workshop on event
project management, risk management or any
of my other workshops.
 Send me an email to find out the next
workshops - go to www.epms.net/contact/