Business communication
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1. The document provides guidelines for writing effective business emails, including the proper structure and components of an email. 2. It recommends using a clear subject line, proper grammar and punctuation, and giving context to recipients in the body. 3. Examples demonstrate the correct use of fields like "To", "CC", and "BCC" as well as guidelines for focus, tone, and common email mistakes to avoid.
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This document provides tips for writing effective emails. It discusses that email is a preferred means of communication and must follow certain rules. It recommends spelling email as "e-mail" and notes there is no universally agreed upon spelling. The document then lists 10 tips for writing effective emails, such as knowing your audience, using a clear subject line, being brief, proofreading for errors, using appropriate formatting, being careful with attachments, understanding reply vs reply all functions, not oversharing emails, and re-reading before sending. Overall, the document offers guidance on writing formal emails that follow best practices.
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Dear Sir,
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- Do not overuse cc or bcc. Only include others that have a legitimate need to
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【业务选择办理准则】
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留信网认证的作用:
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对于老客户或者被老客户介绍过来的朋友，我们都会适当给一些优惠。
选择实体注册公司办理，更放心，更安全！我们的承诺：可来公司面谈，可签订合同，会陪同客户一起到教育部认证窗口递交认证材料，客户在教育部官方认证查询网站查询到认证通过结果后付款，不成功不收费！
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Business communication
- 1. ATISH DIPANKAR UNIVERSITY OF SCIENCE & TECHNOLOGY Textile Engineering Department Topic: Business E-mail Prepared By: No. Name ID 1. MD. Salah Uddin Sagor 123-0240-007 2. MD. Nur Mohammad Asif 123-0258-007 3. Md. Kabir Ahmed 123-0123-007
- 2. CONTENTS: 1. Anatomy of an email 2. Rules 3. Image of Business E -mail 4. Use smart subject lines 5. Focus point 6. Example
- 3. ANATOMY OF AN E-MAIL: • “To” and “From” Fields • Subject Lines • Body • Salutations • Recipient Names • Message Content • Closings • Signatures File • Font
- 4. RULES: • Use a meaningful subject. • Use proper spelling, grammar & punctuation • Use proper structure and layout • Don’t write in CAPITALS. • Use active instead or passive • Use cc: field sparingly • Answer swiftly
- 5. Fig: Email
- 6. Uses of To, BC, CC • To: People who need to know or act on • CC: People who ought to know but don’t need to take any action • BC: To protect address privacy when emailing a large group.
- 7. USE SMART SUBJECT LINES: • All message should have a clear and specific subject lines. • Subject lines Template- TAG Description [actions] [due date] [(EOM)] • Type EOM to the end of subject lines. (EOM= End Of Message)
- 8. FOCUS POINT: • Use standard font for message content • Avoid colorful fonts • Avoid short form of slang e.g. ‘U’ instead of ‘You’, ‘Y’ instead of ‘Why’, ‘R’ instead of ‘are’, “Bt’ etc. • Be very specific with use of Bold, underline and style • Use proper spelling • Use “Reply All” correctly • Don’t overuse high priority
- 9. Mistakes INCORRECT John, How are you? We need to address a few point, a) The Trip b) The new account c) Technical support This will really help, Sincerely, Joe Correct John, How are you? We need to address a few point, a) The Trip b) The new account c) Technical support This will really help, Sincerely, Joe
- 10. Example: From: XYZ Sent: Sunday, May 13, 2016 2:00 PM To: ABC Subject: Information Dear sir, With reference to the below mentioned mail, I would like to mention here that the required action was taken long back and hence there was no need to escalate the issue to a higher level. With reference to the below mentioned mail, the issue to a higher level. Regards, XYZ -- XYZ Director, Marketing ABC Inc. 123/D street Nagaland Phone No. (000) 111222333 Fax: (123)0000000 xyz@example.com